Minutes of Meeting
Town Office Building/Police Facility Committee
Monday, July 8, 2013 at 7:00 p.m.
Members present: Kurt Kaiser and Peter Matrow, co-chairmen; Steve Lobik; Dorothy Whitaker; Reed Coles; Jo Sauriol; David Beaudoin; Charles Kuss
Attendees: Shane Nolan, Owner’s Project Manager; Deb Mahar, Town Accountant; Steve Koslowski, Chief, Monson Police Dept.; Dan LaRoche, Disaster Manager; Paul Domino, Kaestle Boos; Jim Sperry, Kaestle Boos; John Morrell, Highway Superintendent
Peter Matrow called the meeting to order at 7:00 p.m.
MOTION made by Reed Coles to accept the 6/17/13 meeting minutes, seconded by Dorothy Whitaker. It was so VOTED.
John Morrell, Highway Superintendent and Jim Sperry of Kaestle Boos discussed the snow removal plan. Mr. Morrell objects to the curved ends of the “islands” in the proposed parking lot. He acknowledges the necessity of the islands, one is there due to an elevation change in the lot. Mr. Morrell further stated he needs about 30 foot to allow the sander to turn around rather than have to back up a considerable distance.
After discussion, the curved ends are out of the plan and the rest of the proposed treed islands will remain. There will be more than 30 foot at the police station end of the lot for the turning of the sander when necessary.
Reported by Paul Domino, Kaestle Boos:
- Presented and reviewed the 50% construction documents
- shows the coordination of all systems of the building, code review, boring plans, overall technical layout, finish plans, grading plan, and more
- water drainage – one side into an existing outlet the other side into what they think is a pipe under the filed going into the stream
- Dan LaRoche has plans with John Morrell and the Water Dept. hopefully on Friday the 12th to inspect that area at the request of Kaestle Boos..
- Reviewed window options, open or not, if open windows must meet ADA requirements
MOTION made by David Beaudoin to have non opening windows in building. Jo Sauriol seconded motion. All voted. Dorothy Whitaker and Charles Kuss voted against. Motion passed.
MOTION made by David Beaudoin regarding parking lot plan L4-01 dated 7/2/13 to remove the two end wings and club on the plan. Steve Lobik seconded and all voted in favor.
Town Office Building/Police Facility Committee
Meeting Minutes July 8, 2013
Page 2
REPORT of Shane Nolan, OPM, Daedalus:
Building demolition is complete
Estimators are doing cost check of the construction documents to be ready for review at July 22nd meeting.
Geo Tech report found the foundation of an old factory and granite under the building. We must take about 6 foot of urban/structural fill out. The cost could be around $125,000.00
Reviewed the schedule: bidding to start August 7th, general contractor bids to be in by Sept. 4th.
BILLS: The following bills were submitted for payment:
Associated Building Wreckers, contractual payment $214, 985.00
Kaestle Boos Associates, Inc. contractual payment $ 97,682.30
Sharon Coles, recording secretary $ 232.98
Fitzemeyer & Tocci, commissioning $ 630.00
A MOTION was made by Jo Sauriol to authorize payment for $313,530.28 total for four bills. David Beadoin seconded the motion and it was so VOTED. Reed Coles abstained from the vote.
The next meeting will be Monday, July 22, 2013 at 7:00 p.m.
MOTION made by David Beaudoin to adjourn the meeting. Jo Sauriol seconded and it was so voted.
9:00 p.m. Meeting Adjourned
Sharon Coles
Recording Secretary
| 
