Minutes of Meeting
Town Office/Police Facility Building Committee
Monday, January 7, 2013 at 6:00 p.m.
Members present: John Goodrich, II and Kurt Kaiser, co-chairs; Peter Matrow, Reed Coles, David Beaudoin; Steve Lobik and Charles Kuss
Members absent: Dorothy Whitaker and Jo Sauriol
Attendees: Shane Nolan, OPM, David King, Kaestle Boos; Gretchen Neggers, Town Administrator; Deb Mahar, Finance Director; Dan LaRoche, Disaster Recovery Manager; Chief Steve Kozloski, Monson Police Dept., town employees - Mary Watson, Ann Murphy, Kathy Carr and Donna Corbin
Co-Chairman John Goodrich called the meeting to order at 6:00 pm
New Business:
MOTION made by Reed Coles to accept the 12/18/12 meeting minutes, seconded by Peter Matrow. It was so VOTED.
Jeannie Guertin spoke on behalf of the Monson Arts Council regarding three large outdoor metal sculptures that had been on the grounds of the Monson Developmental Center. Their ownership was transferred to the Arts Council at Ms. Guertin’s request when MDC was closing. Also given to the Arts Council by MDC were several smaller sculptures. The Arts Council is questioning whether the committee has any interest in incorporating any of these into the building, possibly the outside sculptures, which depict flowers in three stages of growth.
Ms. Guertin further mentioned that the Arts Council has numerous works of art in its collection and would there be a place in the town hall for a revolving art show which she would manage. Also she mentioned large sculptures on loan from the Steven Philips collection.
Committee commented that it is good that we are aware of it, that it is bit premature to make any decision and that the Grace Makepeace display case in the former town hall was always informative.
John Goodrich welcomed Chief Steve Kozloski, Monson Police Department to the meeting.
REPORT by Chief Kozloski that David King, AIA of Kaestle Boos had met with department heads to determine their space needs. Chief wants the amount of space to be sustainable. The numbers came back and adjustments were made, mostly with areas for storage. Chief noted that the space needs are being figured with the thought that the regional 911 dispatch will come into play. There is space set for a small dispatch area if the regional dispatch goes down. Chief Kozloski further stated that in the future when there is regional dispatch there may not be a person in the station on certain shifts. Regional 911 will be available via a phone in the lobby. In case it is necessary he would like there to be a “safe room” for the people in fear for their safety. That
“safe room” could also be usable space for other police matters. He is willing to share space with other town departments. The Chief feels that the Emergency Operations Center space will need to function as a secure space with no open view to others. The
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Town Office/Police Facility Building Committee - Page 2
stated 9,695 square foot total seems to work within the budget. Cuts can be made if need be. Chief listed the number of officers on each shift and the possible future growth possibilities. A discussion took place on what needs would be if the casino were to be built in Palmer.
John Goodrich asked committee to entertain a motion. MOTION by Peter Matrow to accept as written the 12/20/12 total space needs quote of 9,695 square feet for the Monson Police Department. Dave Beaudoin seconded and the motion was passed.
UPDATE from Dan LaRoche on the zoning for the town office/police facility. The two acre parcel is zoned as village residential. It needs to be zoned central commercial. The zoning requirements are for a 20 foot setback from the inside edge of the sidewalk on both streets. This should work well as the replanting committee is interested in putting in trees on both street frontages.
MOTION by Peter Matrow that the committee is satisfied with the standard central commercial zoning setback as it is on the books. Dave Beaudoin seconded the motion and the motion was passed.
Dan LaRoche reported that the planning board stated that the parking lot as was laid out before is fine for the project.
Dan LaRoche stated he will provide a formal report at the Town Meeting in May, 2013.
The town had been told that there was money for green technology for our rebuild from DOER (Dept. of Energy Resources). We are waiting for a response from them.
REPORT from Shane Nolan that Universal Environmental Consultants did the hazmat survey. This survey will be incorporated into the bid documents prepared by Kaestle Boos for the building demolition.
Troy Brown Electric will be moving the existing electric service powering the police station from the existing building to a trailer. Due to the height necessary to accommodate the generator, renting the trailer is the best option. Troy should have something next week to report. A service order has been placed with National Grid for the move.
Gretchen Neggers felt that the road trips were advantageous. They were able to see people working in spaces designed especially for their jobs.
Ann Murphy felt that the counter space in the halls with open windows between made sense both for security and space wise.
Mary from the town clerk’s office said having the vault is in that office will make access easy. Having elections in the building will make things run smoother for all.
Stated the importantance that certain town offices are next to each other.
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MOTION made by Steve Lobik to accept the square footage of 16,070.6 for the town hall offices dated 1/7/13. Reed Coles seconded the motion and the vote was passed.
Dave King reported that Kaestle Boos started putting the schematics together. They will provide a layout of the floors and the space within them as well as the preliminary placement of the building.
Shane Nolan suggested showing the town office personnel the schematics first prior to the committee seeing it.
ROUTINE BUSINESS:
An installment bill of Daedalus dated 12/31/12 in the amount of $5,000 was submitted for payment. MOTION by Peter Matrow to authorize payment of bill. Charles Kuss seconded the motion and the vote was passed.
Gretchen Neggers asked what role she should be playing in this process. Shane says that usually information from the architect would go to him and Gretchen and then to the chairmen of the committee.
Shane Nolan brought up the issue of salvage from the building. It was stated that the historical committee might want the MHS sign. The safes are historic and valuable and should be removed. Also it was stated that the building is registered with the state but not on the historic registry.
Discussion about the meeting minutes being posted to the town website. Decision made that there will be a link set up to the email of the committee co-chairmen, Kurt Kaiser and John Goodrich.
Committee will meet again on Tuesday, January 22, 2013 at 6:00 p.m.
MOTION made by Kurt Kaiser to adjourn the meeting. Dave Beaudoin seconded the motion. And it was so voted.
7:50 p.m. meeting adjourned.
Sharon Coles
Recording Secretary
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