Minutes of Meeting
Town Office Building/Police Facility Committee
Tuesday, October 9, 2012 at 6:00 p.m.
Members present:
Kurt Kaiser and John Goodrich, II, co-chairmen; David Beaudoin; Reed Coles; Charles Kuss; Stephen Lobik; Peter Matrow; Jo Sauriol, Dorothy Whittaker
Attendees: Shane Nolan, Owner’s Project Manager, Gretchen Neggers, Town Administrator; Deb Mahar, Finance Director; Dan LaRoche, Disaster Recovery Manager
MEETING
MOTION by Kurt Kaiser to open meeting, seconded by Jo Sauriol and it was so VOTED
MOTION made by Peter Matrow to accept the 9/18/12 meeting minutes, seconded by Steve Lobik. It was so VOTED.
Discussion regarding the committee chairmen’s negotiation of Daedelus’ fee and the Board of Selectmen’s approval of the committee’s selection of Daedalus Projects, Inc.( as the Owner’s Project Manager (OPM).
MOTION by John Goodrich that the fee to Daedalus is not to exceed $200,000 including that they are responsible for the demolition and the construction. Seconded by Charles Kuss. And it was so voted.
Shane Nolan/Daedalus spoke of the Designer Proposal submissions. Thirteen were received.
He explained the criteria he used to rank the companies, which was experience, quality of previous work, public sector knowledge, professional registrations, sub consultants and capacity to begin. He compared all submissions and came up with the four he felt were top scorers. They are as follows:
Kaestle Boos Associates, Inc.
Reinhardt Associates
HKT Architects, Inc.
Caolo & Bieniek Associates, Inc.
Mr. Nolan felt the four were a good mix. Two are local companies; one is from Connecticut and the other from Boston.
After discussion John Goodrich made a MOTION for committee to take a week to investigate the four proposed architectural firms and then to be prepared to move forward with formal interviews. Jo Sauriol seconded the motion and it was so voted.
Minutes of Meeting – Town Hall Building/Police Facility
October 9, 2012 at 6:00pm
Page 2
The next meeting will be October 16th with anticipated formal interviews to be scheduled October 30th.
The following persons will each research one of the four firms;
Dorothy Whittaker (Caolo Bieniek);
Peter Matrow (Reinhardt Associates);
Charles Kuss (Kaestle Boos) and
Steve Lobik (HKT)
They will conduct the investigation using the same formula used by Mr. Nolan.
Next Mr. Nolan talked to 3 construction firms for a proposal for demolition. Demolition estimates should be in next week.
Also discussed was the hazmat abatement.
Proposed timetable was discussed for them.
Mr. Nolan outlined all things committee can expect the architect to be responsible for, including the hiring of all engineers.
Nolan will be presenting the budget via email and it will be discussed at next meeting (10/16/12)
In between meetings Kurt Kaiser and John Goodrich will deal directly with Nolan. All others will go through them including the town staff.
Discussion about when committee should go to Board of Selectmen to provide an update . Next Board of Selectmen‘s meeting is 10/23/12. Decision was made to wait until after an architect is chosen.
Jo Sauriol made motion to adjourn meeting. Charles Kuss seconded. And it was so VOTED.
7:25pm
Sharon Coles
Recording Secretary
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