Minutes of Meeting
Town Office Building/Police Facility Committee
Tuesday, September 11, 2012 at 6:00 p.m.
Members present:
Kurt Kaiser, co-chairman; Peter Matrow; David Beaudoin; Charles Kuss; Jo Sauriol,
Reed Coles; Stephen Lobik
Members absent:
Dorothy Whittaker and John Goodrich, II
Attendees:
Gretchen Neggers; Deb Mahar; Dan LaRoche, Disaster Recovery Manager
MEETING Business:
Payment of $330.40 bill from The Republican
MOTION made by Charles Kuss to pay bill, seconded by Jo Sauriol. It was so VOTED.
DISCUSSION regarding the hiring of Sharon Coles as recording secretary – qualifications required and duties expected including the emailing of minutes to committee members prior to the next meeting.
MOTION made by Peter Matrow to hire Sharon Coles as recording secretary at the rate of $14.12/hour, effective immediately, through June 30, 2013. Seconded by Jo Sauriol and it was so VOTED. (Reed Coles abstained from the vote)
DISCUSSION:
Members presented information they had gathered regarding the five project managers who responded to their request for qualifications (RFQ)
It was decided that three of the project managers would be interviewed. Netco, P3 and Daedlus.
Kurt Kaiser read through project manager requirements,
It was decided:
- To schedule the interviews on September 18, 2012.
- That the principal and on site person should be present at interview.
- The length of time to allocate for each interview would be 45 minutes leaving 15 minutes for discussion amongst committee members prior to the next interview
- Follow the RFQ outline during the questioning.
- Peter Matrow will prepare interview spreadsheet for all
Steve Lobik made MOTION to interview P3, Netco and Daedlus on 9/18/12 at 6:00pm, 7:00pm and 8:00pm. Charles Kuss seconded and it was so VOTED.
Gretchen will make the calls.
DISCUSSION:
Read through and discussed the 29 questions raised from the 9/4/12 pre-proposal meeting. Dan LaRock will prepare the agreed upon responses.
Peter Matrow made a MOTION to move the deadline for the proposal to 3:00 pm on 9/28/12. David Beaudoin seconded and it was so VOTED.
Steve Lobik made MOTION to accept the addendum as discussed. Charles Kuss seconded and IT was so VOTED.
Discussion to use selectman’s office for interview and for committee to meet on Tuesday, 9/18/12 at 5:30pm to prepare for interviews.
Meeting dates were set for 10/02/12, 10/16/12 and 10/30/12, all at 6:00 p.m.
Peter Matrow MOVED to adjourn meeting, Kurt Kaiser seconded and it was so VOTED.
7:45 p.m.
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