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Meeting of 2012-07/09
MONSON FINANCE COMMITTEE MINUTES                                                                                      JULY 9, 2012

Present:        Jim Pennington, Bob Margerison, Bob Finnegan, Kurt Kaiser, Maureen O’Sullivan,
Brenda Payette (Administrative Assistant), Deborah Mahar (Town Accountant)
Absent: Christine Edwards, Peter Fimognari, William Dominguez, Gerry Brayton

The meeting was convened at 7:00pm

Ms. O’Sullivan made a motion to accept the minutes of the 4/30/2012 meeting; Mr. Finnegan SECONDED and SO VOTED.
Ms. O’Sullivan made a motion to accept the minutes of the 5/14/2012 meeting; Mr. Finnegan SECONDED and SO VOTED.
Ms. O’Sullivan made a motion to accept the minutes of the 6/11/2012 meeting; Mr. Finnegan SECONDED and SO VOTED.


CORRESPONDENCE:
  • Invoice from Association of Town Finance Committees for
  • Annual dues 7/1/2012-6/30/2013
  • Invoice #ATFC-757
  • Amount $173.00
  • Mr. Kaiser made a motion to pay invoice in the amount of $173.00; Mr. Finnegan SECONDED and SO VOTED.
  • Bill submitted from Brenda Payette, Finance Committee Administrative Assistant in the amount of $1,300.00.
  • Mr. Margerison made a motion to pay the bill; Mr. Finnegan SECONDED and SO VOTED.
  • Request for Transfer From the Reserve Fund.
  • Dated 7/3/2012
  • Amount requested- $700.00
  • Appropriation Account-Fire Department Payroll
  • Present balance in said appropriation- $42,233.00.
  • Purpose-Fire Department Payroll Salaries and Labor for the Call Department (shortfall in payroll)   
  • Mr. Margerison made a motion to transfer $700.00 from the Reserve Fund to Fire Department Payroll Account; Mr. Finnegan SECONDED and SO VOTED.
  • Request for Transfer From the Reserve Fund.
  • Dated 6/30/2012
  • Amount requested- $10.00
  • Appropriation Account-Town Clerk’s Salaries & Wages  
Present balance in said appropriation- $-8.05  
  • Mr. Margerison made a motion to transfer $10.00 from the Reserve Fund to Town Clerk’s Salaries & Wages Account; Mr. Finnegan SECONDED and SO VOTED.

  • Request for Transfer From the Reserve Fund.
  • Dated 6/28/2012
  • Amount requested: $1,900.00
  • Appropriation Account-Town Collector’s Expense   
  • Present balance in said appropriation- $59.59
  • Purpose-after the June 1, 2012 Tornado department had unforeseen expenses.  
  • Mr. Kaiser made a motion to transfer $1,900.00 from the Reserve Fund to Town Collector’s Expense Account; Mr. Finnegan SECONDED and SO VOTED.
  • Request for Transfer From the Reserve Fund.
  • Dated 6/29/2012
  • Amount requested- $700.00
  • Appropriation Account-Elections and Registrations   
  • Present balance in said appropriation- $3,660.30
  • Purpose-pay for the debt exclusion vote expenses.  
  • Mr. Margerison made a motion to transfer $700.00 from the Reserve Fund to Elections & Registrations Account; Mr. Finnegan SECONDED and SO VOTED.
  • Request for Transfer From the Reserve Fund.
  • Dated 6/25/2012
  • Amount requested: $1,500.00
  • Appropriation Account-Purchase of Petroleum Products   
  • Present balance in said appropriation- $266.58
  • Purpose: To pay the final bill of gasoline delivery to the town fuel pump.  
  • Mr. Finnegan made a motion to transfer $1,500.00 from the Reserve Fund to Purchase of Petroleum Products Account; Mr. Kaiser SECONDED and discussion took place:
  • Mr. Margerison asked why they are short in the account.
  • Ms. Mahar said it got to the level where they had to order, the last delivery came in and they were short in the account.  Discussion ended, SO VOTED.
  • Request for Transfer From the Reserve Fund.
  • Dated 6/25/2012
  • Amount requested: $400.00
  • Appropriation Account-Animal Control Expenses    
  • Present balance in said appropriation- $873.82
  • Purpose: To pay the final bill of propone delivery to the dog pound.   
  • Mr. Kaiser made a motion to transfer $400.00 from the Reserve Fund to Animal Control Expenses Account; Mr. Finnegan SECONDED and discussion took place:
  • Ms.O’Sullivan asked if Palmer used the vehicle too.
  • Ms. Mahar said she doesn’t believe so.  Discussion ended, SO VOTED.
Mr. Kaiser asked Ms. Mahar if this completes paying bills for the year.  Mr. Mahar said yes, any remaining money in accounts goes to the General Fund and then becomes free cash.
Mr. Margerison asked for a list of departments that had money left in their accounts.





OLD BUSINESS / NEW BUSINESS:

Update regarding FEMA/MEMA money regarding Tornado.
Tornado: Ms. Mahar said the cost is 6.4 million.  They have received 6.2 million from FEMA, Federal Highway and Insurance Company.  She said they are still owed some from the Insurance Company and Federal Highway.   Potentially the highest cost for the town’s responsibility is $179,000.00.  This money has already been allocated at Town Meeting.  

Discussion regarding New Town Office/Police Station:
Mr. Pennington said seeing as how the vote was passed for the funding of the new building; what is the next step.  
Mr. Kaiser said he is on the committee that will be overseeing this process.  They will need to Review/Interview and obtain a Project Manager.  They will have their first meeting on July 10, 2012 and he will provide updates to FinCom.  

The next scheduled meeting of the Finance Committee is:
Monday, September 17, 2012 at 7:00pm.

The meeting was adjourned at 7:46pm.
Respectfully submitted,
Brenda I. Payette
Administrative Assistant to the Finance Committee