MONSON FINANCE COMMITTEE MINUTES JULY 11, 2011
DRAFT
Present: Bob Finnegan, Bob Margerison, Maureen O’Sullivan, William Dominguez, Kurt Kaiser Gerry Brayton, Brenda Payette (Administrative Assistant)
Absent: Jim Pennington, Peter Fimognari, Christine Edwards
The meeting was convened at 7:00pm
Ms. O’Sullivan made a motion to accept the May 2, 2011 minutes as written, it was SECONDED; all voted YES with Mr. Brayton and Mr. Dominguez abstaining.
Ms. O’Sullivan made a motion to accept the May 9, 2011 minutes as written, it was SECONDED; all voted YES with Mr. Brayton and Mr. Dominguez abstaining.
CORRESPONDENCE:
- Request for Transfer From the Reserve Fund
- Dated June 30, 2011
- Amount requested: $500.00
- Appropriation Account: Medicaid Reimbursement Billing Services
- Present balance in account: $5,930.21
- Ms. O’Sullivan made a motion to transfer $500.00 from the Reserve Fund to the Medicaid Reimbursement Billing Services account; Mr. Brayton SECONDED the motion, all voted YES.
- Request for Transfer From the Reserve Fund
- Dated June 30, 2011
- Amount requested: $3,150.00
- Appropriation Account: Firefighter Wages
- Present balance in account: $<3,145.46>
- Ms. O’Sullivan made a motion to transfer $3,150.00 from the Reserve Fund to the Firefighter Wages account; Mr. Kaiser SECONDED the motion, all voted YES.
- Request for Transfer From the Reserve Fund
- Dated June 30, 2011
- Amount requested: $110.00
- Appropriation Account: Animal Control Vehicle Maintenance
- Present balance in account: $<106.56>
- Ms. O’Sullivan made a motion to transfer $110.00 from the Reserve Fund to the Animal Control Vehicle Maintenance account; Mr. Kaiser SECONDED the motion, all voted YES.
- Request for Transfer From the Reserve Fund
- Dated June 30, 2011
- Amount requested: $3.54
- Appropriation Account: Town Accountant Salary
- Present balance in account: $<3.54>
- Mr. Brayton made a motion to transfer $3.54 from the Reserve Fund to the Town Account Salary account; Mr. Dominguez SECONDED the motion, all voted YES.
Mr. Kaiser asked about the Reserve Fund balance:
Ms. Mahar said the balance is $13,500-for FY11. The balance is returned to the general fund and becomes part of free cash.
Ms. O’Sullivan made a motion to pay Association of Town Finance Committees annual dues 7/1/11-6/30/2012 in the amount of $173.00; Mr. Kaiser SECONDED the motion, all voted YES.
MEETINGS ATTENDED BY MEMBERS:
OLD BUSINESS / NEW BUSINESS:
Updates on budgets:
Ms. Neggers said they received about $50,000 from the blizzard money.
Updates on June 1, 2011 Tornado:
Ms. Mahar and Ms. Neggers gave an update:
The expenses from the June 1 tornado are overlapping from last FY to this FY.
75% expected reimbursement from FEMA-must meet there guidelines.
This leaves the town responsible for 25% of the cost of the tornado. As of today that is about $1.5 million.
Mr. Finnegan asked if the state has provided or talked about any MEMA money. Ms. Neggers said she has not heard anything as of yet.
Federal roads are reimbursed 100%.
Ms. O’Sullivan asked if the Town Hall has been condemned. Ms. Neggers it is still under review process; will be meeting again on August 3, 2011.
Mr. Finnegan asked about the FEMA reimbursement timeframe. Ms. Mahar said FEMA likes a breakdown of separate project worksheets: ie- Debris removal, emergency shelter, emergency response, roads and sidewalks.
Mr. Margerison asked if we should hire someone to fill out the FEMA papaework. Ms. Neggers said that companies are offering for a fee. The problem with a third party is that they don’t understand how the town has operated. Ms. Mahar has established a good working relationship with FEMA---they are looking at options.
The insurance company is paying someone to work with Ms. Neggers to help with communication and coordination.
Ms. Neggers spoke about school transportation for Monson students that are displaced from their homes. Monson needs to provide transportation to get students to school.
This could be a big expense. Ms.Neggers has been in touch with the superintendent.
The next scheduled meeting of the Finance Committee is:
Monday, September 12, 2011 at 7:00pm
The meeting was adjourned at 8:00pm
Respectfully submitted,
Brenda I. Payette, Administrative Assistant to the Finance Committee
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