MONSON FINANCE COMMITTEE MINUTES OCTOBER 15, 2007
Present: Maureen O'Sullivan, Gerald Brayton, Peter Fimognari, Bob Margerison, Christine Edwards, Jim Pennington, Brenda Payette (Administrative Assistant)
Also Present: Deb Mahar (Finance Director)
Absent: Joel Keller, Peter Ross, Chris Carlin
The meeting was convened at 7:00pm
A motion was made to accept the minutes of the 9-10-07 meeting, as written, it was seconded and SO VOTED, unanimously.
CORRESPONDENCE:
l Ledger Expenditure History
l Association of Town Finance Committees (ATFC) Registration for 2007 Annual Meeting.
MEETINGS ATTENDED BY MEMBERS:
l Ms. O'Sullivan was invited by Richard Guertin to attend the Long Range Financial Planning Committee meeting. The purpose is to try to get the selectmen more involved in the budget process. Get the budgets in earlier, like mid November and have the selectmen review them before they come to FinCom.
DISCUSSION REGARDING LONG RANGE FINANCIAL PLANNING COMMITTEE (LRFPC) MEETING:
l Ms. O'Sullivan sees the LRFPC as trying to restructure the town. Ms. Mahar, a member of the LRFPC said they are looking at how things are being done in town and looking to see where changes can take place.
l Mr. Fimognari believes that LRFPC should be looking at long range items, instead of getting the budget reviewed sooner.
l Mr. Pennington asked where is it written what the goals are for the LRFPC, not clearly defined.
l Mr. Margerison requested the meeting minutes of the LRFPC meetings.
l Ms. Mahar suggested writing a list of concerns to the LRFPC.
l Mr. Fimognari made a motion to draft a letter to the selectmen outlining the following concerns:
what is the charge of the LRFPC
what are you trying to achieve
how do you plan to appoint people to the LRFPC
it was seconded and SO VOTED, unanimously.
l Ms. Payette will draft this letter and have FinCom members review it at the next meeting.
OLD BUSINESS / NEW BUSINESS
Finance Committee members reviewed the Finance Committee by-laws. Discussion regarding article 2 section 1: Only one member of each of the appointed committees of the Town may serve on the Finance Committee at any given time.
Ms. O'Sullivan suggested addressing this issue with Mr. Keller and Mr. Ross because they both serve on the Long Range Financial Planning Committee. This will be put on the agenda for the next meeting.
Ms. O'Sullivan made a motion to support the by-laws as written, with no further changes at this time, it was seconded, with tabling the discussion until next meeting, and voted with one NO, one ABSTAIN, and four YES VOTES.
Motion was made to pay Association of Town Finance Committees Fiscal Year 2008 Dues in the amount of $169.00, it was seconded and SO VOTED, unanimously. FinCom members signed the bill schedule.
Mr. Goodrich requested to remain on the email list. A motion was made to keep Mr. Goodrich on the email list, it was seconded and SO VOTED, unanimously.
The next scheduled meeting of the Finance Committee is:
Monday, November 19, 2007 at 7:00pm
The meeting was adjourned at 8:10pm.
Respectfully submitted,
Brenda I. Payette
Administrative Assistant to the Finance Committee
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