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Minutes of 2012-10/03
BOH                                                                                                                                     

October 3, 2012_____________

Regular meeting of the Monson Board of Health was called to order at ____________5:38p.m._____
by_Gary Allard_________.  Members present: _____Gary Allard, Phyllis Klick, Peg Harrison and Beau Schneider. Lorri McCool also in attendance. Guests: Deb Mahar, Evan Brassard and Liz Manley. Member absent:  Jane Jacobs.   

The Board read and reviewed the minutes of __Sept. 19, 2012___.  Ms. Peg Harrison moved to accept the Minutes as presented, seconded by Mr. Beau Schneider and voted unanimously.

Ms. Deb Mahar presented her memorandum to the Board in regards to the FY2013 trash rate. The rate is to remain the same ( $242.00) annually. Ms. Peg Harrison moved to accept the rate and it was seconded by Mr. Beau Schneider. All in favor.

Mr. Evan Brassard, Emergency Management coordinator was asked for an update on the shelter. As of this date, no physical changes or upgrades have been made. Mr. Brassard said, he has been at a loss, as how to obtain such funding for improvements, where the responsibility lies for the upgrades and who would actually do the work required. Mr. Gary Allard suggested that again, a list be drawn up and presented formally to the Board of Selectmen entailing all the concerns including, but not limited to, proper electrical in the bathrooms, dedicated outlets for phone charging, availability of the animal trailer, internet access ( some sort of inter-face),and  lock box for securities and medications. Ms. Liz Manley, MRC, said that internet access is very important. Ms. Phyllis Klick suggested some sort of adapter for internet use with the generator, but Mr. Gary Allard advised that is not a long term fix. Only runs for so many hours. Mr. Gary Allard asked about the status of the animal trailer which belongs to Western Ma. area, but was advised by Mr. Evan Brassard and Ms. Liz Manley that it is on a first come basis and shared with other towns, depending on who had the emergency first. Monson would take priority ,if the emergency was in Monson. Both Mr. Evan Brassard and Ms. Liz Manley will work on the list and letter for the Selectmen which Ms. Lorri McCool said, would be a good first step.  Mr. Evan Brassard said, that he has written a few grants and it has been possible for him to purchase 10 weather radios which are around Town, as an alert system. Blankets and shelving are in place and currently Mr. Evan Brassard is working on funding for heavy-duty cots for the elderly. Ms. Lorri McCool also mentioned that the Hampden County Health Coalition at times has monies available, but usually used for tangible materials not wages for workers doing improvements. Mr. Evan Brassard advised the BOH that progress should be made after the 18th of October.

Ms. Liz Manley, MRC said, she currently has about 35 registered volunteers. The list of volunteers has been recently updated. Mr. Gary Allard said, there should be copies of all pertinent paperwork in the BOH office, the shelter and with volunteers. Proper protocol needs to be in place.

Ms. Lorri McCool updated the Board on her day in court regarding Lori Larson and the landlords appeal. Judgement was reduced to $1750.00 for the landlord to pay by cashier check before 3p.m. to Larson.
Addressing other matters, Ms. Lori McCool was asked about the type of well was at Echo Hill Orchards. Ms. Lorri McCool advised it was a deep, drilled well. All test results from Quabbin Analytical Lab were fine. Mr. Gary Allard asked, if maybe DEP should be contacted just to make sure no pesticides are/were present.  Echo Hill does not serve any water or ice and Ms. Lorri McCool said water is only used for washing pans from the donuts. Regardless, Mr. Gary Allard said he might check with DEP.
Ms. Lorri McCool said that school inspections will be done this month and she also has done Quarry Tavern which she found very clean.

Mr. Gary Allard asked Ms. Deb Mahar, if P & F Salvage were to make a donation to the BOH for a percentage of the scrap metal they remove at Bulky Day could this go into the BOH trash account, miscellaneous enterprise account or does it go into the General Fund?  Per Ms. Mahar will wait until the donation actually comes and go from there. Usually, would go to General fund.


Board of Heath Responsibilities:
  • Beavers – Mr. Allard _______nothing new to report__________
Bulky Day – Ms. Klick  Was in contact with tire company and charging $200.00 more for truck and driver. Mr. Gary Allard needs to contact party who has tent and set-up. Ms. Peg Harrison to contact Woodbine for donuts and coffee and Claire placed a call to Ms. Jane Jacobs at home and left a message for her to contact Adams Market for lunch. Highway Dept. approached Board for 5 workers. Ms. Phyllis Klick said only 4 necessary. Mr. Morrell insists on 5. Mr. Gary Allard to call Mr. Morrell in the a.m. to discuss this matter and also request the Highway truck to pick-up trash items from the Town offices in the gymnasium. Payroll for highway to be submitted next pay period.  Ms. Peg Harrison made motion to accept 5 workers and seconded by Mr. Beau Schneider…………….all in favor. The BOH will make adjustments at the Spring Bulky Day in regards to amount of workers.

  • Communicable Diseases-Mr. Beau Schneider- updates on West Nile and 7th case of EEE. Claire Forgues read the copy of the e-mail she sent the BOH members about biscuits and spraying and the conversation with Town Administrator, Gretchen Neggers. Mr. Paul DeMaio will get certified for distribution of the biscuits next year.
               
  • Emergency Preparedness –discussed above.
  • Finances – Ms. Deb Mahar said, she is closing the yearly books and due to excess in certain accounts maybe the BOH should consider not charging for Bulky Day items. The Board unanimously didn’t want to disregard all charges this year. Trash bins need to be purchased after Bulky Day. Possibly will not charge for electronics this time around and make other adjustments in the Spring.
  • Floor Drains – Mr. Allard ______nothing new to report___________
  • Food Safety – Ms. Jacobs ____nothing new to report

  • Hazardous Waste Day – Ms. Klick _____nothing scheduled_____
  • Health Fair – Ms. Jacobs & Peg Harrison –Date of Oct. 20, 2012 – work in progress. Ms. Peg Harrison said, that one MRC member will be present representing/wearing their T-shirt. Mr. Gary Allard took this opportunity to strongly suggest that the BOH order t-shirts for all Board members and also jackets with possibly Monson logo and BOH. Claire to look into company and amount and also check with Ms. Deb Mahar to see where this funding/account might come from. In the future, each member should also have an ID. Mr. Gary Allard advised Ms. Peg Harrison that his wife will be at the fair assisting in the hospice field. Ms. Peg Harrison had the banner repaired at Hampden sign and the charge was $150.00. New banner will be $475.00 and will probably have to be re-done next year. Ms. Harrison asked for $50.00 for snacks/cookies, etc. for the Fair, but no accounts this can be pulled from. Mr. Beau Schneider confirmed that he will work the Flu Clinic on Friday, Oct. 5th.
  • Medical Reserve Corps –Ms. Harrison-as discussed above.
  • Outdoor Wood Burning Units-Mr. Allard__season October to April___
  • Press Relations-_Mr. Gary Allard__Letter sent to Allied Waste by Ms. Claire Forgues inquiring about FY2011 scholarship and Town donation monies. No response as of date.



  • Recycling – Ms. Klick _____nothing new to report___________
  • Tobacco - Mr. Schneider ________nothing new to report_________
Trash – Ms. Klick _________nothing new to report_________  

  • Wells-Mr. Allard__discussed above.
  • Bill schedules and permit signed.
  • Meeting adjourned at 7:37p.m.