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December 14, 2011
Warrant Committee
December 14, 2011

Eighteenth Meeting

Present:        E. Innes, J. Wilson, D. Turner, M. Zullas, N. Bourque, S. Genega, J. Ahonen, T. Hays,  C. Tougias
Absent:          K. Chase, J. Folcarelli, M. Mitchell, H. Bell, C. Cahill, R. Hallisey

Reserve Fund:           $244,105
        Set Aside           $50,000
                $194,105

  • Chair Innes called the meeting to order at 7:40 p.m. in the Carol Blute Conference room.
  • On a motion made by Member Ahonen and seconded by Member Genega the meeting minutes from December 5, 2011 were approved. 6/0/1
  • On a motion made by Member Wilson and seconded by Member Turner the meeting minutes from December 7, 2011 were approved. 5/0/2
  • Chair Innes asked the subcommittee chairs to discuss the following budgets: Information Technology, Town Reports, Audit Budget and the Library Budget.
  • Member Turner spoke to the committee regarding the preliminary FY 2013 Information Technology budget. Member Turner will be speaking further to the department head, and bringing more information to the committee.
Member Tougias Arrived 7:47 pm

  • Member Wilson explained to the committee that the preliminary FY 2013 Town Reports is for the printing of the Annual report. The preliminary FY 2013 Audit budget is for the town audit; one question which arose is how far along into the three year contract is the Town.
  •  Member Turner also spoke to the committee regarding the preliminary FY 2013 Library Reports. He has been in contact with Phil McNulty regarding the FY 2013 Library budget and will be discussing further with Mr. McNulty the needs for the library.
  • Chair Innes requested that Tricia ask Amy Dexter, the Town Accountant for the balances of the revolving funds.
  • Chair Innes presented to the Warrant Committee an ATM article for a Bylaw change establishing Spring and Fall Town Meetings.
  •  On a motion made by Member Wilson and seconded by Member Turner, the Warrant Committee voted 8/0/0 that the Town  vote to amend Chapter 2 of the General Bylaws of the Town of Milton as follows:
        In Section 1, insert after the word “days” and before the comma on line three the following     phrase “before the annual meeting or an annual or special election and at least fourteen        days before any special town meeting” such that Section 1 reads:
Section 1. The warrants for all Town meetings shall be directed to the constables of the Town, and notice of such meetings shall be given by posting attested copies of the warrant in each of the post-offices of the Town at least seven days before the Annual or Fall town meeting or an annual or special election and at least fourteen days before any special town meeting, and by leaving printed copies thereof at the dwelling-houses in the Town at least four days before the day of such meetings.
Replace existing Section 3 with a new Section 3 as follows:
Section 3.  The town shall meet in regular meetings twice each calendar year, and in special meetings, at such times as the Board of Selectmen may direct, or as otherwise provided by law.
  • The Spring Town Meeting, which shall be the Annual Town Meeting for purposes of Massachusetts General Laws, Chapter 39, Section 9, shall include the adoption of an annual budget and other warrant articles, except the election of such officers and the determination of such matters as by law are required to be elected or determined by ballot, and shall meet on the first Monday of May at 7:30 o’clock in the evening.
  • A regular Fall Town Meeting shall meet on the fourth Monday in October at 7:30 o’clock in the evening and shall include zoning and other warrant articles as required.
  • Chair Innes gave an update regarding the Special Town Meeting; the Community Preservation Act Article has been deferred by the Selectmen to the Annual Town Meeting. The Warrant for the Special Town Meeting will also be finalized next week.
        
  • The FY 2013 schedule for the department heads is finalized and will be emailed to all members of the committee.
  • Member Tougias also reminded the committee that if they have any questions regarding the FY 2013 School budget to please email their questions to her.
  • Under New Business, the Conservation Commission has requested to meet with Chair Innes regarding the Community Preservation  Act, he will be meeting with them on January 10, 2012.
  • On a motion made by Member Turner and seconded by Member Wilson the Warrant Committee voted unanimously to adjourn the meeting at 8:45 pm.
Reserve Fund:           $244,105
        Set Aside           $50,000
                $194,105
Respectfully submitted,
Tricia Cahill, Warrant Committee Clerk