BOARD OF SELECTMEN’S MEETING THURSDAY, JUNE 20, 2013
In attendance: Denis F. Keohane, J. Thomas Hurley, Kathleen M. Conlon, Annemarie Fagan, Town Administrator and Paula Rizzi, Executive Secretary
1. Chairman Keohane convened the meeting at 6:36 p.m. in the Cronin Conference Room of the Town Hall.
2. J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the June 6, 2013 meeting minutes as written.
3. The Board agreed to move its meeting day to Wednesday for the summer months and confirmed July 10, 24, August 14 and 21, 2013 as future meeting dates.
4. Library Director Will Adamczyk and Connie Spiros, Vice President of the Friends of the Library, addressed the Board regarding the new “Milton Reads” project for this summer, “Gardner Heist” by Ulrich Boser and to announce upcoming events in the Library.
Sheryl Fleitman, 75 Crown Street, Catherine Reddington, 32 Chesterfield Road, and Daryl Warner, 66 Martin Road, addressed the Board regarding an increase in airplane activity/noise in Milton.
Joseph McDonough addressed the Board regarding the property at Deer Run Lane.
Joseph McMann, 106 Houston Avenue, addressed the Board asking for support regarding issues he has with the operation of the Tedeschi’s Store on Houston Avenue.
5. J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve and forward to the Warrant Committee a request from the Treasurer for a transfer of funds from the FY13 Treasurer’s Office Salary and Wage line in the amount of $4,200 to the Treasurer’s General Expense line.
Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve and forward to the Warrant Committee a request from the Library Director for a transfer of funds from the FY13 Library Salary and Wage line in the amount of $20,000 to the Library Books and Related Materials line and a transfer of funds from the FY13 Library Salary and Wage line in the amount of $12,250 to the Library General Expense line.
6. The Board met with consultant Peter Savage from Cook and Company to discuss the award of a bid for the Town’s stop loss insurance coverage.
After discussion, J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to award the bid for Stop Loss insurance for fiscal year 2014 to Stop Loss Insurance Brokers, Inc.
7. The Board met with members of the Town Government Study Committee to review its report and recommendations to the Board. Discussion included ideas on how to better inform residents about town meetings and town elections, the potential of a mini town meeting for town meeting members before the actual town meeting to streamline the process, the report of the Department of Revenue, the lack of integration of town departments with school departments and ways to improve that issue, the appointment of a committee to draft a PILOT policy for the town, the drafting of a town meeting article to increase the responsibilities of the Town Administrator, amending the bylaws to authorize the Board of Selectmen to appoint an audit committee of five
members, and amending the bylaws to authorize the Board of Selectmen and the Planning Board to appoint an alternate to the Planning Board. The Board requested that the Town Government Study Committee also consider the membership size of the Traffic Commission.
8. The Board met with Richard Kleiman, former chairman of the Wind Advisory Committee to discuss the possibility of developing a solar park at the site of the wind turbine project. After discussion, J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted to contact neighbors in the abutting area for reaction to such a development.
9. The Board met with Building Commissioner Joseph Prondak to review a quarterly report of the Inspectional Services Department.
10. The Board met with Cindy Christiansen , Sheryl Fleitman and Philip Johenning, representatives of a grass roots committee, Milton Citizen’s Committee on Aviation Impacts, who are researching the effects on the town of the additional departures from runway 33L at Logan Airport. The Committee presented three recommendations for the Board to consider regarding the newly implemented departures from Runway 33L. Because there is not enough time to discuss these recommendations and prepare a comment letter to the FAA by July 3, the Board decided to wait until August 3 and present its comments as part of the appeal process. The Board requested that the Town Administrator contact the Towns of Randolph, Dedham and Canton for support in this
appeal.
11. The Board met with DPW Director Joseph Lynch to discuss contract awards for services and materials for the Department of Public Works.
J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to award a contract in the amount of $114,139 to BETA Group of Lincoln RI, for performing a comprehensive water infrastructure study and developing a 10-year update to the existing long term capital improvement plan and to authorize the Town Administrator to sign all pertinent paperwork on behalf of the Board.
J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to award a contract in the amount of $88,500 to BETA Group of Lincoln RI, for streetscape and lighting improvements along Eliot Street and to authorize the Town Administrator to sign all pertinent paperwork on behalf of the Board.
J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to award contracts to the following vendors for fiscal 2014 for materials used for the installation and repair of watermains, water services and appurtenances throughout the town on an as-needed basis and to authorize the Town Administrator to sign on behalf of the Board:
A. DUCTILE IRON PIPE
an;font-size:8pt;color:#000000;">Vellano Bros. Inc., Stiles Co. Inc., and Easton Winwater Co., the low bidders
on various items.
C. FIRE HYDRANTS
000" style="font-family:Times New Roman;font-size:8pt;color:#000000;">low bidders on the various items.
2. DRAIN AND SEWER CASTINGS
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8. WASHED STONE
>various items.
13. RENTAL OF HEAVY CONSTRUCTION EQUIPMENT
000000;">items.
18. BITUMINOUS CONCRETE, COLD PATCH AND ASPHALT BERN MIX
p;J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve forwarding to the Warrant Committee a Reserve Fund transfer request in the amount of $15,967 to Unemployment Compensation to cover unanticipated bills for claims through June 2013.
16. J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to accept a gift in the amount of $25,000 from the Copeland Family Foundation to the Council on Aging to be used specifically for the support of the operation of van service to the elderly.
Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to accept a gift in the amount of $15,000 from the Copeland Family Foundation to the Police Department, to be used specifically for D.A.R.E. education including curriculum, related field trips and summer programs.
J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to accept a gift in the amount of $25,384.00 from the Copeland Family Foundation to the Police Department, for the purchase of a 2013 Fort Transit Connect for use by the Milton Animal Control Officer.
17. Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve requests from the Milton Art Center (Joan Clifford) for a one day liquor license for two events as follows: for a fund raiser to be held on June 21, 2013, from 7:00 p.m. to 10:00 p.m. and a concert to be held on June 22, 2013, from 7:00 p.m. to 10:00 p.m. at 334 Edge Hill Road.
Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve a request from Dunkin Brands for a one day liquor license for team building activities and dinner to be held on June 26, 2013 at Houghton’s Pond.
18. J Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the use of the Town’s streets and ways (Blue Hill Avenue) for a UMASS-Dartmouth Torch Relay to benefit the One Fund victims of the Marathon bombing to be held on Sunday, June 30 from approximately 4:50 to 5:20 p.m., contingent upon approval by the Police Chief.
Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve the use of the Town’s streets and ways for a bike and run event sponsored by Hub City Cycle and Training in Canton, to be held on Sunday, July 27, 2013, with a route that will begin and end at Cunningham School contingent upon approval by the Police Chief.
19. J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve a request from Temple Shalom to display temporary signage in front of the First Congregational Church from June 21 through June 23 announcing an upcoming Bar Mitzvah for one of its congregants.
Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve a request from the Milton Arts Center to display temporary signage at the intersection of Brook and Adams Street (St. Agatha’s) and at the intersection of Brook and Reedsdale (Pierce Middle School) announcing the Milton Art Center Garden Party that will take place on Friday, June 21, 2013 at 334 Edge Hill Road.
20. J. Thomas Hurley moved, Kathleen Conlon seconded and the Board voted unanimously to approve a request from Maeve Haggerty, 600 Brush Hill Road, who is a fourth grader at Dedham Country Day School, to run a lemonade stand during three of the summer band concerts as a summer project to start and run a business, with proceeds going to charity.
21. Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve the appointments of the following members to the Local Emergency Planning Committee through June 2014: Robert Adkisson, Micharl Blanchard, Charles Caputo, Brian Carlisle, William Clark, John Fleming, Margaret Gibbons, John Grant, Christopher Grazioso, Brian Greeley, Jay Hackett, Paul Hopkins, Caroline Kinsella, Brian Linehan, Bernard J. Lynch, III, Joseph Lynch Michael Lynch, Robert Mallet, Walter L. McDermott, Jr., Cynthia Page, Joseph Prondak, William Ritchie, Mary Ann Sullivan, Richard Wells, Jr. and Mark Williams.
J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the appointments of the following members to the Celebration of Holidays Committee through June 2014: Frank Stout, Robert Mason and Michael Cunningham.
Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve the appointments of the following members to the Council on Aging: Paul Kelley, Virginia Hannigan, Margaret Flaherty, Natalie Fultz and Loraine Sumner.
22. J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to authorize Chairman Keohane to approve/sign any Reserve Fund transfer request and 3% transfer requests received after this meeting through July 15, 2013.
23. Denis F. Keohane moved, J. Thomas Hurley seconded and the Board voted unanimously with Denis F. Keohane voting yes, J. Thomas Hurley voting yes and Kathleen M. Conlon voting yes to enter Executive Session to discuss strategy with respect to litigation (Kevin Mearn v Town of Milton) believing that having this discussion in Open Session would compromise the bargaining position of the Board and to return to Open Session for the purpose of adjournment.
24. J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to adjourn at 11:05 p.m.
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