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May 16, 2013
BOARD OF SELECTMEN’S MEETING THURSDAY, MAY 16, 2013

In attendance:  Denis F. Keohane, J. Thomas Hurley, Kathleen M. Conlon, Annemarie Fagan, Town Administrator and Paula Rizzi, Executive Secretary

1.      Chairman Keohane convened the meeting at 6:30 p.m. in the Cronin Conference Room of the Town Hall.

2.      J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the May 9, 2013 meeting minutes as written.

3.      The Board confirmed May 23, 30 and June 6 and June 20, 2013 as future meeting dates.

4.      Gregory Zazula, 656 Blue Hill Avenue, addressed the Board regarding proposed changes to his property, asking for support from the Board and Town departments to complete his project.

        Win Swenson, 65 Green Street, addressed the Board regarding the proposed Milton Mews project.

5.      The Board deferred to its next meeting, discussion on its draft comment letter to the Massachusetts Housing Finance Agency for the Milton Mews project.  Selectman Conlon advised the Board that she had filed a “Disclosure of Appearance of Conflict of Interest” form with the Town Clerk because of her prior appointment as a member of the Board of Directors of Fuller Housing Corporation.  Fuller Housing Corporation owns and operates Fuller Village and as an abutter to the proposed project has concerns about the project.  As a result of her election to the Board of Selectmen, Ms. Conlon resigned from the board of directors.

6.      The Board met with Mary Ann Sullivan, Director of the Council on Aging, to discuss the FY14 Senior Tax Work Off Program.  After discussion, J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the continuance of the Senior Tax Work Off Program for FY14 with volunteer opportunities for not more than 25 seniors.

7.      The Board shared a list of its goals and objectives for the upcoming year.  Included in this discussion were the following topics:  long term financial planning (including the schools); progress/resolution to the East Milton deck project, Hendries property and the development of the Town Farm property; Master Plan development; staffing issues in the Selectmen’s Office and the Planning Office; updating the release of the Board’s executive session meeting minutes; quarterly meetings between the Board and department heads; discussion on a potential 2015 override; a long term lease for the Ulin Rink; the Granite Avenue Study Committee; monitoring of overtime; monitoring of the Law budget; the wind turbine project; and the development of town department mission statements.

8.      The Town Administrator distributed a survey regarding administrative fees charged by other communities for special events held on town’s streets and ways and asked the Board to review the material for a future discussion on proposing fees for the Town of Milton.

9.      J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve a job description for the Assistant Town Administrator position and to authorize the Town Administrator to initiate the hiring process for this position.
 
        J. Thomas Hurley moved, Denis F. Keohane seconded and the Board voted to appoint Selectmen Conlon as the Board’s representative on the screening committee.

10.     Selectmen Keohane recused himself from the following discussion and vote.  J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted (2-0-1)to approve a second amendment to the lease agreement between the Town and the Milton Art Center for the period of April 15, 2013 through April 14, 2014 at the rate of $12,000 per year payable in six (6) monthly installments of $500 per month on the fifteenth day of each month, beginning on April 15, 2013, and in six (6) monthly installments of $1,500 per month, due on the fifteenth day of each month beginning on October 15, 2013.

11.     J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve and sign the June Special State Election Warrant for the Senator in Congress for the Commonwealth.

12.     Denis F. Keohane moved, J. Thomas Hurley seconded and the Board voted unanimously to approve and sign letters of congratulations to the following teachers who are recipients of the 2013 Foundation for Education Teacher of the Year Awards:  John P. O’Leary, Colleen A. Queally, Daniel P. Jarboe, Mary E. Duggan, Zeina A. Hamada, Helen Olken, Sara J. Willis and Thomas J. Shaw.

13.     J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve contracts to the following low bidders on the South Shore Consortium bid list and to authorize the Town Administrator to sign on behalf of the Town:
  • T.L. Edwards, Inc. – Item 1 Roadway Management
  • Sealcoating, Inc. - Item 4 Roadway Surface Sealing Treatments; Microsurfacing
  • Sealcoating, Inc. – Item 5A Crack Filling; Asphalt Fiber Reinforced Compound
  • Superior Sealcoat, Inc. – Item 5B Crack Filling; Modified Asphalt Fiber Reinforced Compound
  • Markings, Inc. – Item 6 Pavement Markings
  • Bartlett Consolidated – Item 7 Guardrail
  • Truax Corporation – Item 9A, 9C, 9D, 9E, 9F Catch Basin Cleaning & Related Services; Cleaning with Disposal by Town; Water Quality Structures Cleaning; Drainline Video & Reporting; Jet Rodding
  • R.J. Gabriel – Item 9B Catch Basin Cleaning & Related Services; Cleaning with Disposal by Contractor
  • Lorusso Corporation – Item 12 Permanent Trench patch repairs
14.     Kathleen M. Conlon moved, J. Thomas Hurley seconded and the Board voted unanimously to approve a request from the Farmers’ Market to place three signs at the following intersections from June 20 through October 31, 2013:  Algerine Corner – on Adams Street; Adams Street in front of the Verizon building; Reedsdale Road at Canton Avenue on the First Congregational Church property (contingent upon Church approval); and a banner at the corner of Adams Street and Wharf Street in Milton Village.

15.     J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the reappointment of John Kiernan to the Conservation Commission through May 2016.

        J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the following members to the Bicycle Advisory Committee through May 2014:  Michael Blackwell, Martin Bauer, Lee Toma, Erick Ask, Hugh Stringer, Sally Hayward, Kurt Fraser, Richard Panciera, Thomas Buchau and Diane Sawyer.

        J. Thomas Hurley moved, Kathleen M. Conlon seconded and the Board voted unanimously to approve the reappointment of the following members of the Education Fund Committee to serve through May 2014:  Roxanne Musto, Mary Gormley, James McAuliffe, Meredith Hall and Charlotte Streat.

16.     Selectmen Conlon recused herself from the following vote.

        J. Thomas Hurley moved, Denis F. Keohane seconded and the Board voted (2-0-1)
        that the sale of the $850,000 Water Bond of the Town dated June 3, 2013 to the Massachusetts Water Resources Authority (the “Authority) is hereby approved and the Town Treasurer is authorized to execute on behalf of the Town a Loan Agreement and a Financial Assistance Agreement with the Authority with respect to the bond.  The bond shall be payable without interest on May 15 of the years and in the principal amounts as follows:

        Year                    Installment             Year                    Installment
        2014                    $85,000         2019                    $85,000
        2015                    $85,000         2020                    $85,000
        2016                    $85,000         2021                    $85,000
        2017                    $85,000         2022                    $85,000
        2018                    $85,000         2023                    $85,000

        17.     Denis F. Keohane moved, Kathleen M. Conlon seconded and the Board voted unanimously at 8:05 p.m. to adjourn.