SELECTMEN’S MEETING THURSDAY, JUNE 21, 2007 7:00 P.M.
In attendance: Marion V. McEttrick, Kathryn A. Fagan, John M. Shields, Kevin Mearn, Town Administrator, Annemarie Fagan, Assistant Town Administrator, Paula Rizzi, Executive Secretary
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to approve the May 31, 2007 meeting minutes as amended.
Kathryn A. Fagan moved, John M. Shields seconded and the Board voted unanimously to approve the June 6, 2007 meeting minutes as written.
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to approve the June 8, 2007 meeting minutes as written.
The Board recognized the appointment of Milton Police Officer Mark Conrad to the Massachusetts Parole Board.
The Board met with Senator Brian Joyce who updated members on increases to the 40B quotas. After several years of effort, Senator Joyce has been able to convince the DCHD to count the affordable life lease units at Fuller Village II (Fuller at Brush Hill) towards the Town’s affordable housing quota. The Town will need to make sure that the necessary information is sent to DCHD about Fuller I to also make those affordable units eligible. We are the only town that DCHD has allowed to count such units.
Senator Joyce also discussed revenue growth, the Ulin Rink and the Blue Hills PILOT program.
The Board met with Thomas Martinson, Chair of the Library Building Committee, who reported that the bids were opened for the Library expansion project and they were below or at budgeted amounts.
In conformity with the requirements of Section 70 of Chapter 164 of the General Laws, the Board convened a public hearing for a grant of location for gas main installation under Randolph Avenue.
The Board answered questions from Carol Kussmann, 212 Centre Street and Marvin Gordon, 163 Gun Hill Street regarding this project.
Kathryn A. Fagan moved, John M. Shields seconded and the Board voted 2-1-0 (Shields)
to approve a petition from Keyspan Energy to install and maintain approximately 4,300 feet, more or less, of 8 inch gas main in Randolph Avenue from the existing 16 inch gas main in Brook Road at Randolph Avenue south to the proposed district regulator in Lodge Street at Randolph Avenue. Also, to install 900 feet, more or less of 8 inch gas main in Randolph Avenue from the existing 6 inch gas main in Randolph Avenue at Gun Hill Street south to the existing 6 inch gas main in Randolph Avenue at house number 480 contingent upon the applicant securing a street opening permit prior to construction and agreeing to install 600 feet of six inch berm on the east side of Randolph Avenue from Lodge Street to the bottom of the hill, once the project is completed, and also agreeing to perform approximately
4,200 feet long by 12 feet wide grind and inlay on Randolph Avenue, from Brook Road to Lodge Street; grind and inlay will be from the center line of the roadway to the curb line and will be completed in the spring of 2008, after the frost season.
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously
to accept a gift in the amount of $25,000 from the Copeland Family Foundation to be used toward the operation of the Council on Aging transportation program.
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to accept a gift in the amount of $30,000 from the Copeland Family Foundation to be used specifically for the final installment for the replacement and installation of new red street signs.
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously
to accept a gift in the amount of $931,081 from the Copeland Family Foundation to be used toward donor enhancements for the Collicot-Cunningham Elementary Schools project as set forth in an agreement between the Copeland Family Foundation, Inc, the Board of Selectmen, the Milton School Committee and the Milton School Building Committee.
The Board met with Town Accountant David Grab to discuss a draft financial policy statement dated September 13, 2006 prepared by former Town Administrator David Colton and revised on May 31, 2007, and June 18, 2007 by Chairman McEttrick and a draft Budget Management Statement prepared by Chairman McEttrick on June 7, 2007 and revised on June 18, 2007.
The Board received correspondence from Town Counsel and the Department of Revenue stating that the transfer of the landfill closure escrow account balance to a stabilization fund can be voted by the Town.
Kathryn A. Fagan moved, John M. Shields seconded and the Board voted unanimously to adopt the draft Financial Policy Statements and the draft Budget Management Statement as amended and agreed to make these documents available on the Town’s website.
Kathryn A. Fagan moved, John M. Shields seconded and the Board voted unanimously to issue a preliminary assessment of denial of Comcast of Milton, Incorporated’s formal cable television renewal proposal to the Town, dated February 2, 2007 and to issue a written statement of reasons within fourteen (14) days of this letter, in accordance with 207 CMR 3.06(3), detailing the reasons for its preliminary assessment of denial.
The Board met with Director of Planning William Clark, and Joseph Duffy and Alexander Whiteside from the Fair Housing Committee to discuss the adoption of a Fair Housing Plan.
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously
to approve the Town of Milton Affordable Housing Plan dated February, 2006, prepared by the Milton Fair Housing Committee with assistance from Housing and Planning Consultant Karen Sunnarborg, former Town Planner Aaron Henry and contributions from the Metropolitan Area Planning Council.
Kathryn A. Fagan moved, John M. Shields seconded and the Board voted unanimously
to appoint Kevin Mearn to represent the Board in negotiations with the Milton Yacht Club for a new lease agreement.
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to increase the fee for a one day liquor license from $30 to $50, effectively immediately.
John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to incorporate the following goals and objectives into the Town Administrator’s contract:
develop a two year budget forecast
develop better controls on Reserve Fund Transfer requests for departments under the jurisdiction of the Board of Selectmen
provide specialized, in-service training for department heads (i.e. sexual harassment, open meeting regulations)
to assist in the building of a collaborative working relationship between all town departments with a goal toward maximization and sharing of resources
conduct labor negotiations on behalf of the Board of Selectmen, keep the Board informed on a timely basis, and develop collective bargaining negotiation strategy with the Board of Selectmen
15. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to approve the request of DPW Director/Town Engineer Walter Heller to hire Alexander Jared Gresham 19 Houston Avenue for seasonal employment with the Department of Public Works.
16. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to approve, sign and forward the annual dog warrant to Deputy Chief Paul Nolan.
17. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to take no action on a request from the Walpole Board of Selectmen regarding support for legislation against unfriendly 40B housing.
18. The Board discussed committee vacancies and deferred further appointments to the next meeting. The Board also deferred discussion on the change of scope for the charge of the Milton Village/Central Avenue Revitalization Committee until the Planning Board has had a chance to discuss it and report to the Board.
19. Kathryn A. Fagan moved, John M. Shields seconded and the Board voted unanimously to approve the request of the proponents of the Breast Cancer Three Day, benefitting Susan G. Komen for the cure, to use the Town’s streets and ways on Saturday, August 4, and Sunday, August 5, for the annual fund-raising walk and to also approve the use of the Ulin Rink parking lot for a rest stop that would include three tents and several portable toilet facilities, contingent upon approval by the DCR and in conjunction with the Milton Police Department.
20. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to authorize the Chairman to act on behalf of the Board on remaining FY07 Reserve Fund Transfer requests.
21. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to declare as surplus materials, associated with the closing and demolition of the “1909 Wing”, including, but not limited to, the following list.
o 5 cafeteria tables with lollipop seats _ Average Condition
o 17 cafeteria tables with attached benches _ Average Condition
o 34 sets of metal shelving_ located in two storerooms _ Average Condition
o 1_stainless steel work table _ Average Condition
o 3_ long work tables with plastic/plywood tops _ Average Condition
o 1_ double width work table wood with plastic top attached
o 2_stainless steel tables with sink_ attached to plumbing _ Average Condition
o 1_ three bay sink_ attached to plumbing _ Average Condition
o 1_ two bay sink_ attached to plumbing _ Average Condition
o 1 _ Commercial table saw _ Average / Poor Condition
o Student Desks _ Poor Condition
o Student Chairs _ Poor Condition
o Bookcases _ Average / Poor Condition
Still in working condition
o 2_ two door Convection ovens_need to be disconnected by electrician _ Average / Poor Condition
o 1_two door freezer _ Average / Poor Condition
o 1_Steamer and steam jacket kettle_attached to plumbing_old in need of repair _ Average / Poor Condition
o 2_ roof top condenser/compressor units for walk_in fridge and freezer _ Average / Poor Condition
Available but not working
o 1 _ commercial drill press
o 1_ two door convection oven
o 1_ three deck pizza oven_ parts no longer available
o 2_ two burner electric ranges
o 1_large mixer
o 1_ice maker
o 1_two door reach in refrigerator
o 1_buffalo chopper_smokes when plugged in
22. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to approve a contract between the Town and the Milton Clerical Unit of the Southeastern Public Employees Association for a period of July 1, 2007 through June 30, 2009.
23. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously with Marion V. McEttrick voting yes, Kathryn A. Fagan voting yes and John M. Shields voting yes to enter Executive Session for the purpose of discussing collective bargaining, the Police Chief hiring process and potential litigation and to return to Open Session to convene a meeting of the Trustees of the Governor Stoughton Fund.
24. John M. Shields moved, Kathryn A. Fagan seconded and the Board voted unanimously to adjourn at 12:00 a.m.
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