SELECTMEN’S MEETING MONDAY, SEPTEMBER 20, 2004 5:30 P.M.
In attendance: Charles J. McCarthy, Marion V. McEttrick, James G. Mullen, Jr., David A. Colton, Town Administrator and Annemarie Fagan, Assistant Town Administrator.
Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to accept the meeting minutes of September 7, 2004 as amended.
Marjorie Jeffries, of 1268 Canton Avenue, addressed the Board requesting fog lines on a portion of Canton Avenue, signs advertising the Neponset River Greenway bike path and the bicycle auction in the Spring.
3 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously that all action taken by the Town Treasurer in advertising for public sale of the $14,500,000 aggregate principal amount of Bond Anticipation Note (School Bonds), No. R-1 dated September 24, 2004, payable September 23, 2005 (the “Note”) of the Town, issued in anticipation of bonds authorized pursuant to Chapter 44, Section 7(3) and 7(3A) of the Massachusetts General Laws, as amended and supplemented, and by votes of the Town duly adopted under Article 1 of the Warrant at the Special Town Meeting held on June 19, 2000, all as further described in Exhibit A attached hereto which by reference thereto is hereby incorporated in
and made a part of this Vote, be and hereby are ratified, confirmed, approved and adopted;
That the Note shall be dated as of September 24, 2004; shall each mature on September 23, 2005, be in such form, of such denominations and contain such other details as the Town Treasurer and a majority of the Board of Selectmen shall determine or approve by their execution of the Note;
That the Note shall not be subject to redemption prior to its stated date of maturity;
That the Note shall originally be issued by means of a book-entry system evidencing ownership and transfer of the Note; and in the event of failure or termination of the book-entry system, U.S. Bank National Association, in Boston, Massachusetts, shall issue replacement notes in the form of fully registered certificates and shall act as Transfer Agent and Paying Agent therefor;
That the Note shall bear interest payable at maturity and is hereby sold and awarded as follows:
BOND ANTICIPATION NOTE
Purchasers Note No. Amount Interest Rate Premium
Sovereign Securities
Corporation LLC R-1 $14,500,000 2.75% $157,035.00
That the Town Treasurer be, and hereby is, authorized to execute and deliver a Material Events Disclosure Certificate generally as described in the official statement relating to the Note and to incorporate by reference thereto in the Note such Certificate both in such form as the signatories may approve by their execution thereof, and the obligation of the Town contained in such certificate is hereby approved and confirmed;
That the Board of Selectmen, the Treasurer and the Town Clerk be and hereby are, and each of them severally is, authorized to take such action, and to execute and deliver such certificates, receipts, or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing Vote; and
That the Town Treasurer is hereby authorized to prepare and deliver the Note to the aforesaid purchaser or order against payment in full of the agreed purchase price.
We further certify that the foregoing is a true copy of the Vote adopted at said Meeting as appearing in the minutes thereof; that the Meeting was open to the public; that notice stating the place, date and time of the Meeting was filed in the office of the Town Clerk and a copy thereof was posted in the Town Clerk’s office or on the principal official bulletin board of the Town at least 48 hours, including Saturdays but not Sundays and legal holidays, prior to the time of the Meeting and remained so posted at the time of the Meeting; that no deliberations or decisions in connection with the Vote were taken in executive session; and that the official record of the meeting was made available to the public promptly and will remain available to the public all in accordance with Chapter 39,
Section 23B, of the General Laws, as amended (the “open-meeting law”).
4 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve the acceptance of a gift for the purchase of a park bench from Janet M. Feehily in memory of her parents, Paul and Helen Williams.
5 A conference was held with Town Engineer Walter Heller. Discussed was a Capital Improvement Program to clean and/or replace existing drainage systems within Town. Following discussion, Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve an agreement with Beta Group, Inc. in the amount of $24,420 to initiate design of the Capital Improvement Program to clean and/or replace up to 17,600 linear feet per year of the existing drainage systems within Town, and to authorize the Town Administrator to sign on behalf of the Board of Selectmen.
6 A conference was held with Town Planner Aaron Henry. Discussed was updating the Town’s Open Space and Recreation Plan and the Open Space Planning Survey.
7 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve a request for proposals for consultant services to conduct an analysis of the community need and market demand for affordable housing in Milton.
8 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve and sign a memorandum of understanding for use of the Kidder Building between the Library Trustees and Milton Community Schools for the period beginning July 1, 2004 and ending on June 30, 2006.
9 Project manager Mark Racicot from the MAPC made a presentation to the Board summarizing the Community Development Plan for Milton as comprised from research, discussions with the Planning Board and Town officials, and the results from five public workshops.
10 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve and sign a proclamation acknowledging both past and future accomplishments of the United Nations and recognizing October 24 as United Nations Day.
11 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve the request of St. Michael’s Church to hang a banner at the intersection of Randolph Avenue and Reedsdale Road during the week of September 26, announcing its annual fund-raising yard sale on Saturday, October 2, 2004.
12 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve the request of the Trailside Museum to hang a banner at the intersection of Randolph Avenue and Reedsdale Road during the week of October 25 through November 5 announcing its annual autumn auction.
13 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve the request of the Milton Animal Shelter to hang a banner at the East Milton Fire Station and the end of Blue Hills Parkway during the week of October 18 through October 22.
14 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve the request of the Milton Kiwanis Club to hold its annual auto parts collection on Saturday, October 2, 2004 from 9:00 a.m. until 12:00 p.m. at the Public Works Yard.
15 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve the request of Fontbonne Academy to conduct a fund-raising walk in conjunction with the ““Making Strides for Breast Cancer Walk”” on town ways on October 17 from 9:00 a.m. to 11:00 a.m. contingent upon the approval of the Police Chief.
16 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously to approve the request of the co-chairperson of Milton Academy’s “Swap It” 2004 to place two sandwich boards in East Milton Square for the two weeks prior to this fundraiser, October 11 through 15th. The Swap It fundraiser takes place the weekend of October 29, 30, and 31st.
17 The Town Administrator informed the Board that the Trust for Public Land will hold a meeting October 19, 2004 in the large basement conference room to present the final draft of the Forbes Woods Management Plan.
18 The Board signed a letter to Denis J. Murphy, a DPW employee. Mr. Murphy has been called to active duty.
19 Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously at 6:55 p.m. with Charles J. McCarthy voting yes, Marion V. McEttrick voting yes and James G. Mullen, Jr. voting yes to enter Executive Session to discuss collective bargaining and real estate and to return to open session only for the purpose of adjournment.
Marion V. McEttrick moved, James G. Mullen, Jr. seconded and the Board voted unanimously at 8:15 p.m. to adjourn.
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