SELECTMEN’S MEETING MONDAY, MARCH 3, 2003 5:30 PM
In attendance: Marion V. McEttrick, James G. Mullen, Jr., Charles J. McCarthy, David W. Owen, Town Administrator and Paula Rizzi, Executive Secretary
The meeting minutes from the February 18, 2003 Board meeting were accepted as amended.
James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted that all action taken by the Town Treasurer in advertising for public sale of the $20,000,000 Bond Anticipation Note (School Bonds), No. R-1 (the “Note”) of the Town, issued in anticipation of bonds authorized pursuant to Chapter 44, Sections 7 and 22 of the Massachusetts General Laws, as amended and supplemented, and by votes of the Town duly adopted as more particularly described in Exhibit A attached hereto which by reference thereto is hereby incorporated in and made a part of this Vote, be and hereby is ratified, confirmed, approved and adopted;
That the Note shall be dated as of March 14, 2003, shall mature on March 12, 2004; shall be subject to the provisions of this Vote, shall be in such form, of such denomination and contain such other details as the Town Treasurer and a majority of the Board of Selectmen shall determine or approve by their execution of the Note;
That the Note shall not be subject to redemption prior to its stated maturity date;
That the Note shall originally be issued by means of a book-entry system evidencing ownership and transfer of the Note; and in the event of failure or termination of the book-entry system, U.S. Bank National Association, Massachusetts, or any duly appointed successor thereof, shall issue replacement notes in the form of fully registered certificates and shall act as Transfer Agent and Paying Agent therefor;
That the Note shall bear interest payable at maturity and is hereby sold and awarded as follows:
Purchaser Note No. Amount Interest Rate Premium
Eastern Bank R-1 $ 6,200,000 2.00% $ 54,286.86
CIBC World Markets R-1 $13,800,000 2.00% $118,408.00
That the Town Treasurer be, and hereby is, authorized to execute and deliver a Materials Events Disclosure Certificate generally as described in the official statement relating to the Note and to incorporate by reference thereto in the Note such Certificate both in such form as the Treasurer may approve by his execution thereof, and the obligation of the Town contained in such certificate is hereby approved and confirmed.
That the Board of Selectmen, The Treasurer and the Town Clerk be and hereby are, and each of them severally is, authorized to take such action, and to execute and deliver such certificates, receipts, or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing vote; and that the Town Treasurer is hereby authorized to prepare and deliver the Note to the aforesaid purchaser or order against payment in full of the agreed purchase price.”
3. The Board met with Kevin Walsh of Group Benefits Strategies, Health Insurance Consultant for the Town, to discuss the results of the Request for Quotations process to obtain new pricing for health insurance coverage for Town employees and retirees. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to provide the same health insurance plans and coverages for Town employees in FY ‘04 as have been in effect in FY ‘03 using 2-tier rates.
4. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign a revised Group Insurance budget in the amount of $5,300,933.
5. The Board met with Senator Brian A. Joyce to review the State’s budget crisis and prospects for Local Aid funding reductions.
6. The Board met with representatives from Industrial Communications & Electronics, Inc. and Tower Ventures, Inc., the two telecommunications firms that responded to the Town’s issuance of a Request for Proposals for the possible lease of the site off the access road to the Quarry Hills Golf Course. The Board will take the presented information under advisement and will decide whether to award the bid at a subsequent Board meeting.
7. The Board met with the Northeastern University Student Chapter of the American Society of Civil Engineers to discuss their proposed project of replacing the bridge at Pope’s Pond. Potential expenses for the project were discussed so that the Board can approve a dollar figure to include in the Warrant article that has been submitted for the Annual May Town Meeting. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve $10,000 as a recommended amount for the rehabilitation, replacement or enhancement of the 40' pedestrian/ bicycle/handicap access spanning the Pine Tree Brook and to authorize DPW Director David Colton to sign the Notice of Intent.
8. The Board met with DPW Director David Colton and representatives of Camp, Dresser & McKee to discuss the draft of the Stormwater Management Plan for the Town. Comments by the Board were requested by Monday, March 10 and the Board will vote on this plan by the first of April.
9. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the appointment of Walter P. Heller, 168 Hilltop Street, to the position of Town Engineer at Level 12, Step 3, effective April 1, 2003, and that the Board request the Personnel Board to waive the waiting period for vacation accrual for Mr. Heller.
The Board received a letter of resignation from Harrison Williams, the Town’s present representative to the Metropolitan Area Planning Council. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the appointment of Taber Keally as the Town of Milton’s Representative to the Metropolitan Area Planning Council (MAPC) for the balance of Harrison William’s term through June 30, 2005.
10. The Board met with DPW Director David Colton and Phillipe Plageman, a resident who is being considered for the position of part-time, interim Planner for the Town. A contractual agreement has been negotiated and it ready for approval by the Selectmen. The Board deferred approval of this contract until a comparison of contractual wages can be done.
11. The Board discussed the issuance of bidding documents for the sale of the town-owned parcel of land off Hillside Street. The Board agreed not to set a minimum bid price for this property. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted to not include a minimum asking price in the Invitation For Bids for the sale of the town-owned parcel of land off Hillside Street.
12. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign a letter to A.T.&T. Broadband concerning a request for information in conjunction with a mid-term compliance audit of the License Renewal Agreement.
13. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign a Proclamation designating the month of March, 2003 as American Red Cross Month.
14 Town Administrator David Owen informed the Board of a vacancy on the Broadband Monitoring Committee due to the resignation of Charles Rasmussen. Mr. Owen reminded the Board of the Mass Municipal Association’s meeting schedule including the meeting on March 12 in Randolph and reported that the Public Access Board and the Department of Fisheries, Wildlife and Environmental Law Enforcement has signed the Land Management Agreement with the Town for public access to the Neponset River at Wharf Street.
The Board voted at 9:20 p.m. to enter into Executive Session for the purpose of discussing real estate and litigation, and to return to public session only for the purpose of adjournment.
Meeting adjourned at 10:30 p.m.
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