SELECTMEN’S MEETING MARCH 18, 2003 5:30 P.M.
In attendance: Marion V. McEttrick, Chair; James G. Mullen, Jr., Secretary, Charles J. McCarthy, Member; David Owen, Town Administrator and Annemarie Fagan, Assistant Town Administrator.
1 The Board approved the minutes from the March 3, 2003 meeting.
2 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the request of the Milton Farmers’ Market to use the Town-owned parking lot on Wharf Street every Thursday from June through mid-October to hold their farmers market events.
3 A conference was held with Kevin J. Mearn, Chief of Police. Discussed was the recent action of three individuals in apprehending a robbery suspect until police arrived. Following discussion, James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign letters of commendation for the brave and selfless civic actions of the following individuals: Aljamal Warner, 100 Capen Street, #5, Dorchester, MA; Sharon Balcony, 269 Adams Street, Dorchester, MA; and Wonku Warner, 40 Fairlawn Avenue, #3, Mattapan, MA.
4 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the establishment of a Local Emergency Planning Committee (LEPC), and to confirm the appointment of Deputy Police Chief Richard Wells as Chairman of the LEPC, and the appointment of Deputy Fire Chief Brian Linehan as the Town’s Right-to-Know Coordinator, and to confirm the following appointments:
Local Official: Town Administrator David Owen
Emergency Management Mark Williams, Director, MEMA
Law Enforcement: Police Chief Kevin Mearn
Emergency Medical Services: Chris Grazioso, Supervisor, Fallon Ambulance
Health: Health Agent Kathleen MacVarish
Public Health Nurse Mary Whitney
Hospital: Barbara Malacuria, RN, Milton Hospital
Marie Gabriel, RN, Milton Hospital
Community Groups: Jim Roberts, Director of Campus Safety, Curry College
Jay Hackett, Director of Campus Safety, Milton Academy
Public Works: DPW Foreman Joe Martinelli
Building Department Building Commissioner Steven Crawford
School Department William Ritchie, Director of Facilities
5 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the issuance of sign permits to Wharf Street, LLC as follows:
a) A 4' x 8' construction sign to be located at the construction site on Wharf Street
b) A 3' x 5' real estate marketing sign Option 1 (vertical format) to be located on Town-owned land at the corner of Adams Street and Wharf Street, with the placement of both signs to be limited to a period not to exceed thirty (30) months and that the signs will not obstruct pedestrian or handicap access in the neighborhood.
The Board also requested that Chair Marion McEttrick’s name be corrected on the 4' x 8' sign.
6 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the issuance of an Auction Permit to Dominic Briscoe of Hackensack, New Jersey, for an estate auction planned at 52 Whittier Road on April 12 and 13, 2003.
7 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the request of Milton Academy to hang banners across Centre Street in conjunction with Graduates Weekend from May 1 through May 5, 2003.
8 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the request of the Carriage House School to hang banners in conjunction with its Spring Fair event from March 31 through April 12, 2003, at the following locations: East Milton Firehouse and the intersection of Randolph Avenue and Reedsdale Road.
9 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign proclamations recognizing the induction of J. Alexander Harte, Thomas S. Gunning, James B. Foster, Max Horvet and Marjorie S. Jeffries into the Milton Kiwanis Club Hall of Fame.
10 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign a proclamation recognizing the 100th anniversary of Milton Hospital and its provision of 100 years of health care services to the Milton community.
11 Town Administrator David Owen discussed upcoming meeting dates with the Board. The Board agreed to meet on the following dates: March 24, March 31, April 7, and April 14, 2003.
12 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the request of the Milton Police Department to hold Charbo’s Run on Sunday, March 23, 2003.
13 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign a letter to Stephen O’Donnell, District Highway Director, Massachusetts Highway Department, relative to the Project Justification Report for traffic signalization at the intersection of Brook Road at Blue Hills Parkway.
14 The Town Administrator reported the following:
Correspondence received from Mass Highway regarding construction of a Chemical Storage Building on Granite Avenue
Recent email problems the Town has been experiencing and will have a report for the Board at one of its next meetings.
15 Richard Sullivan, Powers and Sullivan, the Town’s auditing firm made a presentation to the Board regarding the audit of the Town’s finances for Fiscal Year 2002. Discussed was the Report on General Purpose Financial Statements, Report on Federal Award Programs, and the Management Letter and the actions taken to address the recommendations of Powers and Sullivan outlined in the Management Letter. Mr. Sullivan stated that the biggest challenge facing the Town this year is the compliance of GASB-34. Also present were Edward S. Rogerson, David O’Brien, Bill Lovett, Audit Committee members, David Grab, Town Accountant and Kevin Sorgi, Town Treasurer/Collector.
16 A conference was held with the Board of Library Trustees. Discussed was the Board of Library Trustee’s request to fill the vacancy on the Board. Following discussion, James G. Mullen, Jr. moved, Charles J. McCarthy seconded and both Boards voted unanimously, by roll call vote, with Chair Marion McEttrick voting yes, James G. Mullen, Jr. voting yes, Charles J. McCarthy voting yes, Andrea Gordon voting yes, Mary Regan voting yes, Anne Marie O’Shea voting yes, Marjorie S. Jeffries voting yes, Kathryn A. Fagan voting yes, Robert E. Varnerin voting yes, Herbert H. Wotiz voting yes and Anna K. Bennett voting yes to appoint Eugene S. Boylan, 22 Thompson Lane, to the position of member of the Board of Library Trustees
until the next Town election.
17 A conference was held with David A. Colton, Director of Public Works. Discussed was the proposal made by the Warrant Committee to increase the price of trash stickers. The Board deferred increasing the cost of trash stickers until they have a better understanding of the FY04 budget scenario.
18 James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the issuance of a ten (10) year license to Industrial Communications & Electronics, Inc., of Marshfield, MA, for the purpose of constructing and operating a telecommunications facility on a Town-owned parcel of land off the access road to the Keyspan Gas facility, subject to their successfully obtaining the required permits from local and State permitting authorities for the proposed use of this site. The Board also agreed to send a letter to the Board of Appeals requesting that camouflage be required on the 190-foot monopole. Charles J. McCarthy moved, James G. Mullen, Jr., seconded and the Board voted unanimously to allow
Industrial Communications & Electronics, Inc. of Marshfield, MA, access to the site to conduct a balloon test, provided that they coordinate the testing with Quarry Hills Associates.
19 The Board discussed whether the Town should be plowing the Hood-owned parking lot on Wharf Street and requested that the Town find out when the easement takes effect. The Town Administrator will confer with the Director of Public Works and submit options for managing the area, including restrictions, and issue a report to the Board at a future meeting.
20 The Board discussed the outcome of the Warrant Committee Meeting held on Saturday, March 15th relative to balancing the FY 2004 budget and the process followed to achieve a balanced FY2004 budget. James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the proposed schedule for the Special Town Meeting within the 2003 Annual Town Meeting.
21 Member James G. Mullen, Jr. updated the Board on a recent proposal he received to save the 1909 Milton High School wing. Charles J. McCarthy moved, James G. Mullen, Jr. seconded and the Board voted unanimously to request the Town Administrator write a letter to whomever he deems the appropriate authority asking if the School Building Committee has requested and obtained an opinion from the SBAB relative to whether the retention and re-use of the 1909 wing of Milton High School would affect their approval of the project or the Town’s reimbursement rate.
22 The Board discussed placing two (2) referendum questions on the April 29th ballot seeking voter’s opinions on a support for a Proposition 2 ? override and the use or demolition of the 1909 Milton High School wing.
23 A conference was held with Charles M. Geilich, Quarry Hills Associates, Inc. and Stanton V. Abrams, President, Senior Tour Players, Inc. Discussed was their marketing plan for the Quarry Hills Associates, Inc. golf course. Also in attendance were Nigel Gaymond, Susan Higgins and Joyce Tobin, members of the Golf Course Advisory Committee.
James G. Mullen, Jr. moved, Charles J. McCarthy seconded and the Board voted unanimously at 8:45 p.m., with Marion V. McEttrick voting yes, James G. Mullen, Jr. voting yes and Charles J. McCarthy voting yes to enter into Executive Session for the purpose of discussing real estate, litigation and collective bargaining strategy, and to return to public session only for the purpose of adjournment.
The meeting adjourned at 11:00 p.m.
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