SELECTMEN’S MEETING MONDAY, DECEMBER 1, 2003 5:30 P.M.
In attendance: James G. Mullen, Jr., Marion V. McEttrick, Charles J. McCarthy, David W. Owen, Town Administrator, and Annemarie Fagan, Assistant Town Administrator.
The minutes of the November 17, 2003 meeting were approved.
2 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously that all action taken by the Town Treasurer in advertising the public sale of the $5,500,000 Bond Anticipation Note (School Bonds), No. R-1 (the “Note”) of the Town, issued in anticipation of bonds authorized pursuant to Chapter 44, Sections 7(3), 7(3A), and 7(22) of the Massachusetts General Laws, as amended and supplemented, and by votes of the Town duly adopted, all as more particularly described in Exhibit A attached hereto which by reference thereto is hereby incorporated in and made a part of this Vote, be and hereby is ratified, confirmed, approved and adopted;
That the Note shall be dated as of December 12, 2003, shall mature on September 24, 2004; shall be subject to the provisions of this Vote, shall be in such form, of such denomination and contain such other details as the Town Treasurer and a majority of the Board of Selectmen shall determine or approve by their execution of the Note;
That the Note shall not be subject to redemption prior to its stated maturity date;
That the Note shall originally be issued by means of a book-entry system evidencing ownership and transfer of the Note; and in the event of failure or termination of the book-entry system, U.S. Bank National Association, in Boston, Massachusetts, or any duly appointed successor thereof, shall issue replacement notes in the form of fully registered certificates and shall act as Transfer Agent and Paying Agent therefor;
That the Note shall bear interest payable at maturity and is hereby sold and awarded as follows:
Purchaser Note No. Amount Interest Rate Premium
Fleet National Bank R-1 $5,500.00 1.11% $0.00
That the Town Treasurer be, and hereby is, authorized to execute and deliver a Material Events Disclosure Certificate generally as described in the official statement relating to the Note and to incorporate by reference thereto in the Note such Certificate both in such form as the Treasurer may approve by his execution thereof, and the obligation of the Town contained in such certificate is hereby approved and confirmed;
That the Board of Selectmen, the Treasurer and the Town Clerk be and hereby are, and each of them severally is, authorized to take such action, and to execute and deliver such certificates, receipts, or other documents as may be determined by them, or any of them, to be necessary or convenient to carry into effect the provisions of the foregoing Vote; and that the Town Treasurer is hereby authorized to prepare and deliver the Note to the aforesaid purchaser or order against payment in full of the agreed purchase price.
We further certify that the foregoing is a true copy of the Vote adopted at the Meeting as appearing in the minutes thereof; that the Meeting was open to the public; that notice stating the place, date and time of the Meeting was filed in the office of the Town Clerk and a copy thereof was posted in the Town Clerk’s office or on the principal official bulletin board of the Town at least 48 hours, including Saturdays but not Sundays and legal holidays, prior to the time of the Meeting and remained so posted at the time of the Meeting; that no deliberations of decisions in connection with the Vote were taken in executive session; and that the official record of the meeting was made available to the public promptly and will remain available to the public all in accordance with Chapter 39, Section 23B,
of the General Laws, as amended (the “open-meeting law”).
3 A conference was held with Daniel Brennan, Contractor for Starbucks Coffee, 552 Adams Street, Milton. Discussed was the issuance of a Common Victuallers License. Following discussion, Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the issuance of a Common Victuallers License to Starbucks Coffee, 552 Adams Street, with the hours of operation to be limited to 6:00 a.m. - 11:00 p.m. with no deliveries before 5:00 a.m.
4 A conference was held with David A. Colton, Director of Public Works. Discussed were the contract for monitoring services at the former Town landfill, a letter of support for the DEP Recycling Program, and the DPW W2 appointments.
Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign a contract with Camp Dresser & McKee, Inc. for environmental monitoring services at the former Town landfill in the amount of $25,000.
Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve and sign a letter to Ellen Herzfelder, Secretary of Environmental Affairs, regarding continuation of funding for DEP’s recycling programs.
Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the appointments of the following individuals to W2 positions in the Department of Public Works, subject to the concurrence of the Personnel Board and successful completion of pre-employment physical examinations, including drug testing:
Frank McKiernan, 10 Weston Street, Milton
Christopher LaRose, 7 Squantum Street, Milton
Justin R. Whitman, 9 Churchill Street, Milton
Derrick A. Jones, 120 Hillwood Avenue, Stoughton, MA
James Donahue, 26 Old Schoolhouse Road, Plymouth
5 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the appointment of the following individuals as Substitute Traffic Supervisors in the Milton Police Department, subject to the concurrence of the Personnel Board:
Elaine B. Freeman, 30 Curtis Road, Milton, MA
Helen E. Farrell, 128 Squantum Street, Apt. 25, Quincy, MA.
6 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the appointment of Meredith M. Hall, 41 Russell Street, to the Historical Commission to fill the balance of the term of Peter Gilmartin (May 31, 2004).
7 A conference was held with Michael Hornbrook and Michele Gillen, of the MWRA and Katherine Haynes Dunphy, MWRA Advisory Board Member. Mr. Hornbrook made a presentation about the MWRA’s Southern Spine Project. The purpose of this project is to replace/rehabilitate aging water mains serving Milton and Quincy. This project will not begin until 2005 and there will be a series of meetings before it begins to discuss the impact of the construction process.
8 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the request of Boston Baptist College to amend the Board’s previous approval of directional signs by allowing 12" by 18" directional signs.
9 A conference was held with Michael Roberts, Chair, Alan Smith, Member and Paul Sullivan, Member, Information Technology Committee. The Committee updated the Board on its review of the Town’s financial systems software needs.
10 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the award of the contract for printing the Annual Town Report to Eagle Graphics, Inc. Boston, in the amount of $5,993.
11 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the issuance of a one day liquor license to First Parish in Milton in conjunction with a fundraising event to be held in the Parish Hall on December 6, 2003 from 6:00 to 9:00 p.m.
12 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the acceptance of a gift of $10,000 from the Copeland Family Foundation to support the Milton Police DARE Program.
13 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the acceptance of a grant of $9,500 from the Governor’s Highway Safety Bureau for the Milton Police Department.
14 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to approve the acceptance of a grant in the amount of $47,000 from the Executive Office of Public Safety to support Community Policing in the Milton Police Department.
15 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to give $200 from the M.L. Peabody Fund to Fund Coordinator Cheri Dolgin to disperse to needy Milton residents.
16 The Town Administrator reported the following:
The finalization of a new Electricity Contract with Constellation New Energy
A new test program instituted by Stop and Shop Companies to control truck traffic from its warehouse in Hyde Park, MA.
17 Selectman McEttrick reported on her attendance at the Forbes Woods meeting.
18 Chairman Mullen reported on the Fuller Housing Corp. breakfast meeting held today.
19 Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously, with Marion V. McEttrick voting yes, Charles J. McCarthy voting yes, and James G. Mullen, Jr. voting yes, to approve entering into Executive Session to discuss litigation and collective bargaining strategy, and to return to public session only for the purpose of adjournment.
Marion V. McEttrick moved, Charles J. McCarthy seconded and the Board voted unanimously to adjourn at 10:00 p.m.
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