The third meeting of the Personnel Board for FY2005 was held on Tuesday, October 19, 2004 in the John A. Cronin Conference Room at 7:00 p.m.
Present: Stephen G. Hennessy, John Pender, Iris Kennedy and Michael Reardon
Absent: Ann White
John Pender moved, Michael Reardon seconded and the Board voted unanimously to approve the meeting minutes of September 14, 2004.
Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to approve the meeting minutes of July 13, 2004.
A conference was held with Town Treasurer/Collector Kevin Sorgi and Assistant Town Treasurer Diane Gore. Discussed were new job duties of the Assistant Town Treasurer, a revised job description including educational requirements prepared by the Assistant Town Treasurer. The Board feels that all job description should maintain the same format and requested that the Personnel Board Clerk consult with Consultant Mark Morse to incorporate new job duties and education requirements into the current job description. Ms. Gore requested a copy of the revised job description once it is completed.
A conference was held with Building Commissioner Steven Crawford to discuss proposed changes in the staffing and compensation of the Building Department for FY2006. Following discussion, Stephen Hennessy moved, John Pender seconded and the Board voted unanimously as follows:
To increase the hours of the part-time Principal Clerk from 15 to 37.5 hours per week.
To create a new Local Inspector position 19.5 hours per week, Level 7.
To deny the 262.5 hours for clerical vacation replacement coverage.
To deny the creation of a 17.5 hour per week Plumbing/Gas/Mechanical Inspector position.
4 A conference was held with Council on Aging Board of Director Chair Paul Kelly and Director of the Council on Aging Mary Ann Sullivan to discuss the request to reclassify the Director of the Council on Aging from Grade 8 to Grade 9. Mr. Kelly cited the new duties of the Director with the implementation of the Senior Tax Work Off Program and the rental of the Senior Center by departments, boards and committees. Following discussion, the Board requested that the new duties be incorporated into the current job description and forwarded to the Consultant for review and recommendation relative to the reclassification request.
5 A conference was held with Board of Health Chair Mary Ellen Erlandson. Discussed was the reorganization of the Board of Health Department, revised job descriptions for the Health Agent and Health Nurse and the FY2006 Preliminary Salary Sheet. Following discussion, Stephen Hennessy moved, John Pender seconded and the Board voted unanimously to approve the reorganization of the Board of Health Department, effective January 1, 2005, as follows: To increase the Health Agent position from 20 hours per week to 37.5 hours per week and to decrease the hours of the Public Health Nurse from 37.5 hours per week to 22.5 hours per week. The Board requested that the job descriptions be forwarded to the Consultant for
review and that the Board of Health submit a revised FY06 Preliminary Salary Sheet with the Health Agent at a Level 9, Step 2.
6 A conference was held with Superintendent of Wires Clifford Flynn. Discussed was his request to reclassify the Assistant Wire Superintendent position from a Grade 7 to Grade 8. Mr. Flynn explained that the Wire Department’s workload has increased since the Town’s acquisition of the street lights. Following discussion, John Pender moved, Stephen Hennessy seconded and the Board voted unanimously to deny the reclassification request and to approve and forward to the Warrant Committee the FY06 Preliminary Salary Sheet in the amount of $191,912.02.
7 A conference was held with Library Director Philip McNulty and Trustees of the Library Chair Kathryn Fagan. Discussed was the reorganization of the Milton Public Library professional positions, job descriptions for the new Collection Development Librarian and Adult & Young Adult Services Librarian positions and the FY06 Preliminary Salary Sheet. Following discussion, Stephen Hennessy moved, John Pender seconded and the Board voted unanimously to approve the reorganization plan for professional positions dated October 15, 2004 as follows: elimination of the Senior Librarian position, elimination of the Ref/Children’s Librarian, creation of a Collection Development Librarian position, Grade L2, creation of an Adult &
Young Services Librarian, Grade L2, with the understanding that these changes are in compliance with all union rules. The Board also approved the job descriptions for the Collection Development Librarian and Adult & Young Adult Services Librarian and the FY06 preliminary salary sheet in the amount of $656,597.51.
8 John Pender moved, Michael Reardon seconded and the Board voted unanimously to approve the promotion of Patricia Reynolds from Principal Clerk in the Selectmen/Accounting Offices to Senior Administrative Clerk in the Assessors Office at a Level 4, Step 1, effective November 8, 2004.
9 Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to extend the appointment of Christopher Nee as a temporary civilian dispatcher until January 15, 2005 as requested by the Chief of Police.
Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to approve the appointment of Christopher St. Ives to the position of temporary civilian dispatcher until January 15, 2005 as requested by the Chief of Police.
10 Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to approve the promotion of Public Works employee Christopher LaRose from a W2(2) Maintenance Man, Apprentice Tree Surgeon, MEO Grade 1 to the position of W4(1) Working Foreman, Public Works Construction & Maintenance Craftsman, MEO Grade 2, effective October 20, 2004, with the stipulation that this promotional appointment is in compliance with all civil service and union rules.
11 Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to approve the transfer of Bryan Carroll from the Cemetery Department to the position of W2(4) Maintenance Man, MEO, Grade 1 in the Public Works Department, with the stipulation that this transfer is in compliance with all civil service and union rules.
12 Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to approve the appointment of John Donovan, 43 Harding Avenue, Braintree, and Karim Brown of 195 Ashmont Street, Dorchester, to the position of W2(1) Maintenance Man, MEO, Grade 1 in the Public Works Department, with the stipulation that these appointments are in compliance with all civil service and union rules and that they successfully complete the required pre-employment medical examination.
13 Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to approve and forward to the Warrant Committee the following FY06 Preliminary Salary Sheets:
Accounting Department $ 169,647.00
Board of Appeals $ 25,053.72
Board of Assessors $ 152,752.52
Cemetery Department $ 434,566.16
Fire Department $2,785,089.86
Information Technology $ 21,850.39
Park Department $ 237,266.91
Personnel Board $ 32,092.28
Town Clerk $ 95,400.85
Town Office Building $ 60,549.95
Treasurer/Collector $ 140,646.02
Veterans $ 8,871.39
Wire Department $ 191,912.02
14 Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously to approve the employment of Richard Harrington, 41 Franklin Street, Milton, as a part-time van driver for the Council on Aging.
Stephen G. Hennessy moved, John Pender seconded and the Board voted unanimously at 9:15 p.m. to adjourn the meeting.
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