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November 9, 2004
The fourth  meeting of the Personnel Board for FY2005 was held on Tuesday, November 9, 2004  in the John A. Cronin Conference Room at 7:00 p.m.

Present:        Stephen G. Hennessy, John Pender, Iris Kennedy, Ann White  and Michael Reardon

Stephen Hennessy moved, John Pender seconded and the Board voted unanimously to approve the meeting minutes of October 19, 2004.

A conference was held with Town Administrator David A. Colton.  Discussed were the General Government and DPW Reorganization Plan, hours for the newly created Local Inspector position and FY06 preliminary salary sheets for the Department of Public Works, Selectmen’s Office and Central Business Office. Following discussion, the Board voted unanimously to approve the following changes to the classification plan effective July 1, 2005:

Eliminate Accounting Department
Create Central Business Office
Transfer the Town Accountant to the Central Business Office
Transfer the Business Manager from the DPW to Central Business Office, add Purchasing to the title
Transfer the Assistant Town Accountant to the Central Business Office add Budget Analyst to title
Transfer Principal Bookkeeper from the DPW to Central Business Office
Transfer Administrative Clerk/Water&Sewer from the DPW to the Central Business Office
Create a Principal Clerk, Level 3,  in the Central Business Office
Eliminate the 30 hour per week Senior Administrative Payroll Clerk,  Level 4,  in the Accounting Department
Eliminate the 19 hour per week Principal Clerk, Level 3,  position in the Accounting Department
Eliminate the Senior Administrative Clerk, Level 4,  in the Selectmen’s Office
Transfer the Town Planner from DPW to the Selectmen’s Office
Create a second Principal Clerk position, Level 3,  in the Selectmen’s Office
Combine the Director of Public Works/Town Engineer position at a Level 14
Eliminate Town Engineer position, Level 12
Create Assistant Town Engineer position Level 8
Consolidate the Town Office Building Budget into the DPW Budget, transfer the Superintendent of Buildings and Grounds to the DPW, eliminating the 19 hour per week Principal Clerk in the Town Office Building
Transfer the Conservation Assistant to the DPW and increase to a full time position
Eliminate the Senior Administrative Clerk/Recycling in the DPW

The Board also voted to approve and forward to the Warrant Committee the following FY06 preliminary salary sheets:

        Central Business Office                         $   290,278.52
        Public Works                                            $1,507,261.80
        Selectmen                                               $   318,405.58

Stephen Hennessy moved, Iris Kennedy seconded and the Board voted unanimously to approve  the Assistant Town Treasurer job description as revised by Consultant Mark Morse which  incorporates new job duties and education requirements.  

Stephen Hennessy moved, Ann White seconded and  the Board voted unanimously  to approve the revised Director of the Council on Aging job description which incorporates new responsibilities and duties.

Stephen Hennessy moved, John Pender seconded and the Board voted unanimously to deny  the request of Council on Aging Board of Director Chair Paul Kelly to reclassify the Director of the Council on Aging from a Level 8, Step 6 to a Level 9, Step 5.  After careful review of the new responsibilities and duties outlined in Mr. Kelly’s  October 4, 2004-letter and consultation with the Board’s  Consultant, the Board felt that the change in duties did not essentially change the nature of the position.  

Stephen Hennessy moved, John Pender seconded and the Board voted unanimously  to approve and forward to the Warrant Committee the FY06 Council on Aging preliminary salary sheet in the amount of $121,772.42.

Stephen Hennessy moved, John Pender seconded and the Board voted unanimously to approve the revised Health Agent and Health Nurse job descriptions with one change.  The Consultant felt, and the Board agreed,  that the additional text inserted in the “Definition” section  in the Public Health Nurse job description does not need to be included.  

Stephen Hennessy moved, Ann White seconded and the Board voted unanimously  to approve and forward to the Warrant Committee the FY06 Board of Health preliminary salary sheet in the amount of $126,299.50.

Stephen Hennessy moved, Ann White seconded and the Board voted unanimously  to approve and forward to the Warrant Committee the following FY06 preliminary salary sheets:

Building Department                                             $   217,110.66
        Police Department                                               $4,801,307.00
Animal Control Office                                   $     39,104.64

Stephen Hennessy moved, Ann White seconded and the Board voted unanimously  to approve and forward to the Warrant Committee the FY06 Personnel Board budget in the amount of $33,287.

Stephen Hennessy moved, John Pender  seconded and the Board voted unanimously  to approve  the employment of Gayle Neville, 110 Nahanton Avenue, Milton, MA to the position of  principal clerk in the Park Department at a Level 3, Step 1, $14.86 per hour, as requested by the Superintendent of Parks and Recreation David Perdios.

Stephen Hennessy moved, John Pender seconded and the Board voted unanimously  to approve the employment of  Kathleen A. Potter, 69 St. Mary’s Road, Milton and Theresa Shine, 10 Arnold Road, #313, North Quincy, to the position of Traffic Supervisor as requested by the Chief of Police.

Stephen Hennessy moved, John Pender  seconded and the Board voted unanimously  to approve  the following conditional appointments to the position of Police Cadet, contingent on successful completion of a background investigation, psychological and medical evaluation:

        Jahvari J. Junior, 75 Blue Hill Avenue, Milton
        Christopher R. Potts, 145 Truro Lane, Milton
        Robert Ranton, 54 Franklin Street, Milton
        
The Board deferred, pending additional information,  the conditional appointments of Joseph J. Bennett, 34 Sheldon Street, Milton and Kenny Sanchez, 9 Tara Drive, Weymouth to the position of Police Cadet.  

Stephen Hennessy moved, John Pender seconded and the Board voted unanimously to approve the transfer of Mark Chapman from the Park Department  to the position of W6(4) Senior Working Foreman  in the Cemetery  Department, with the stipulation that this transfer is in compliance with all civil service and union rules.

The meeting adjourned at 10:00 p.m.