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TOWN OF MILLIS
BOARD OF HEALTH
Minutes of Meeting July 14, 2014
A meeting of the Board of Health was held on Monday, July 14, 2014, at the Veterans Memorial Building, Room #213, Millis, Massachusetts. Present were Kathleen Lannon, Chairwoman; Bonnie Hilton and Brian Hoell, Board Members; Vickie Philben, Administrative Assistant; and Scott Moles, Health Director. The Millis Board of Health meeting was called to order at 7:01 p.m.
Also present were: Jim McKay: Water Quality Report Discussion
Barbara Thissell, Robert Fox, Dan Merriken, and Mark Gladstone: Hickory Hills Subdivision.
George Sgourakes, Traci and John Topalis, and Kelley Parker: 35/41 Bullard Lane
Welcome Brian Hoell, Board Member
Administrative Business:
Approval of Minutes:
June 9, 2014 – The Board approved the Board of Health minutes for June 9, 2014.
Nurse’s Report: The monthly report of the Public Health Nurse was reviewed.
Director’s Report: No written report. The Director presented highlights of the department’s activities.
Old Business:
New Business:
- Food Recalls – see attached.
- Food Inspections – The Food Consultant inspected the following in June: Kelly Miller Circus, East Side Café, and Glen Ellen.
- 132 Pleasant Street: Septic System – As a follow up to the owner of 136 Pleasant Street complaint of 132 Pleasant Street, the Board of Health mailed a letter to both residents to review their septic system operations. J. Hockman reviewed the operation of the septic system on 132 Pleasant Street and provided a report. Since the complaint, a passing Title 5 report has been provided.
- East Side Café: ServSafe Review – The Health Director mailed a letter to the cook of East Side Café and requested him to review the ServSafe procedures.
- 35/41 Bullard Lane; Horse/Well Issue – The owners of 35 Bullard Lane has three horses and the horse paddock is within 88’ from the well of 41 Bullard Lane. Mr. Sgourakes, owner of 41 Bullard Lane, explained his concern of nitrogen/nitrate bacteria in his well water as a result of increased concentration of horse urine. His well is dug 650’ deep down so that he can maintain the quality of groundwater that is acceptable and uncontaminated. The Board explained that there are no Millis Board of Health regulations regarding private wells relative to animals, however there is a Board of Health regulation regarding storage of manure. The issue, however, according to Mr. Sgourakes, is urine, as opposed to manure. The Board recommended that the two property owner’s work
together to find a solution that is acceptable to both parties. The Board requested a sketch showing the manure storage location at 35 Bullard Lane.
- 28 Baltimore Street: T5 further groundwater evaluation requested – The Health Director reviewed a Title 5 report of a septic system on 28 Baltimore Street. He was concerned of the groundwater level of the site because an adjacent property had a much higher groundwater level. The septic field groundwater level will be assessed.
- Outstanding Hazardous Materials Permit – Millis Collision has not completed their Hazardous Materials permit for 2014. The Board will review the regulations.
- Tobacco Coalition update – The Tobacco Coalition is in the process of standardizing regulations for e-cigarettes and increasing the age to 21 for those purchasing tobacco. The Board requested Bianca Pierre, Tobacco Coalition Coordinator, to attend the next Board of Health meeting on Monday, August 18, 2014. The Town Nurse will attend the next Tobacco Coalition meeting.
- GAF Site update – The Health Director informed the Board that a RAM Plan will be submitted to the Department of Environmental Protection (DEP) regarding the removal of a buried railroad car.
- BoH Director: Vacation Discussion – Mr. Moles, Health Director, distributed a resignation letter to the Board stating that August 1, 2014 will be his last day working for Millis Board of Health. The Board wished him good luck in the future.
Other:
- Board of Health Member – The Board voted to accept Mr. Hoell as an interim Board Member for the Board of Health.
Motion: to accept Mr. Hoell as a Board of Health Member
Vote: 2-0
- 4 Meadowbrook – A complainant from the Meadowbrook Condo Association contacted the Board of Health with the health concern that 4 Meadowbrook needs cleaning of the egress areas. The owner lives elsewhere and is in discussion with her attorney. The Health Director mailed a letter to the owner identifying the issues based on an inspection on July 7, 2014. A follow up inspection is scheduled on July 21, 2014.
- Vacation and Personal Time – The Administrative Assistant informed the Board that she has scheduled a Personal Day on Wednesday, August 13, 2014, and time off from August 25-27, 2014, week of September 15-19, 2014, and week of December 22-26, 2014.
Scheduled Public Hearings & Discussions:
7:00 p.m. – Water Quality Report Discussion – Mr. McKay, DPW, attended the Board of Health meeting to explain the Water Quality Report. Mr. McKay reviewed the Water Quality Report from 2013 to the Board.
7:30 p.m. – Hickory Hills Environmental Health Impact Report (EHIR)
Present were: Mr. Dan Merriken, Engineer for Hickory Hills; Mr. Robert Fox, Developer; and Ms. Barbara Thissell, Reviewing Engineer for Board of Health. Mr. Merriken reviewed changes requested by the Board of Health Engineer, Barbara Thissell, to the EHIR application. The Board of
Health Engineer is satisfied with the changes. A discussion occurred concerning an evaluation of the rain garden installation. It was agreed that a Board of Health representative will check each site for soil suitability and charge accordingly. A $50.00 fee was agreed upon for each evaluation (Millis Board of Health soil testing regulations). It was agreed that the applicant will provide a minimum of two business days advanced notice for these evaluations.
Motion: to approve of the EHIR as described in the document including two waiver requests: (1) The applicant seeks a waiver from Section XII.1 to allow the reduction in the rate and volume of runoff; (2) The applicant seeks a waiver from Section XII.4 to allow the proposed storm water infiltration basins to have flat bottoms, as recommended by (Mass DEP) Massachusetts Department of Environmental Protection.
Vote: 2-0 (Lannon and Hilton)
8:00 p.m. 174 Pleasant Street: Septic System Upgrade approval - The owner of 174 Pleasant Street is requesting a septic system repair. The issue is that the sewer line and water line will cross. The Board requested the applicant to provide an alternative septic plan to eliminate crossing.
Next Meeting: Monday August 18, 2014 at 7:00 p.m.
Respectfully Submitted,
Vickie L. Philben
Millis Board of Health
Administrative Assistant
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