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MBC Executive Committee Minutes 08/25/2010
Date:   Wednesday, August 25, 2010              Time:   6:15 p.m.

Location:       Asa Waters Mansion, Millbury


Executive Committee Members Present
Roger Desrosiers
Frank Gagliardi
William Kane, Sr.
Robert Morton
Joyce Ostrowski
Paul Raffa
Rebecca Rehm (non-voting)

Executive Committee Members Absent
Carole Chiras
Ronald Marlborough


At 6:31 p.m., Bill Kane opened the meeting with 7 members present.  

Bill Kane passed out handouts re: Open Meeting Law regulations.  

Agenda Item I – Approval of minutes from April 28, 2010 and June 9, 2010 meetings
Motion: Frank Gagliardi moved to accept the minutes from the June 9, 2010 meeting, seconded by Rob Morton.
Vote: No discussion, all in favor, none opposed, passed 6-0.  
Approval of minutes from the April 28th meeting will take place at a later date.  

Agenda Item II– Treasurer’s Report:   
Joyce Ostrowski reported on a bill for raffle tickets for wine tasting and reimbursement to Lori Greshler for Crown.  We will be making all purchases through the Town going forward so that we are not paying taxes.  Rob Morton has a bill for the chocolate fountain for the wine tasting.  Committee members passed around the bills and signed them for approval.  

Joyce passed out the MBC Fund details.  Our total amount in the fund is $54,177.  Joyce reviewed donations that have come in, including a $5,000 donation from Wine Nation at the grand opening and $10,000 from Goretti’s.  

Motion: Frank Gagliardi moved to accept the treasurer’s report, seconded by Paul Raffa.
Vote: No discussion, all in favor, none opposed, passed 6-0.  

Agenda Item III– Updates:
Bill Kane talked about changes to the Open Meeting Laws, including emphasizing no discussions over email; all rules apply to subcommittees (including an agenda and recorded minutes with recorded votes); when something is presented at a meeting, everyone should bring a copy and give a copy to the Clerk to be included in the records; Clerks must include some brief details of discussions (not just “there was a discussion”); minutes need to be made available to the public within 10 days (even if they’re not approved); minutes should be approved within 30 days of being taken (although Bill or Roger Desrosiers will speak with the Town since our meetings are not frequent enough to meet this requirement); meeting agendas should be submitted 48 hours ahead (not including holidays and weekends), but it is preferred they are submitted earlier.  Any questions may be directed to Bill or Roger.  

Agenda Item IV – Committee Reports:
Finance/Fundraising:  July 7, 2010 and August 4, 2010
Rob Morton reported that the Finance/Fundraising Committee meets on the first Wednesday of every month.  Anyone may attend this meeting or email Rob Morton with comments.  Vaillancourt created two versions of the Millbury Bicentennial Santa, and Rob Morton will present in detail to the full Committee.  The goal is to have a keepsake heirloom that people can pass down and to raise $18,000 through this fundraiser.  The next meeting will be September 1, 2010.

Media Committee Report:  
Paul Raffa reported that he has a lot of content for the next eNewsletter, including writings from the high school.  He said that the website is a work in progress.  Roger Desrosiers brought up technology assistance, so that Paul can get some help with the website, etc., as this is a huge undertaking.  We do not want Paul to be the sole person working on this.  Paul said it would be good to put this out as a topic to the full Committee, in case anyone knows anyone.  He is looking for an independent designer or a teacher who could take ownership and have one or more students work on this as a project.  He needs the most help with web design.  Bill Kane suggested we get the word out to people in the town, because he feels there is likely someone out there who can help.  Roger suggested that each Committee find one person to help with this.  Joyce Ostrowski asked for wording from Paul about an ad she can post on the Millbury Public Access Channel.  

Events Committee Report:  June 10, 2010 (Ball Committee)
Next meeting: September 9, 2010 (Events)

History Committee Report:
Next meeting: September 14, 2010

Agenda Item V – Old Business:

Agenda Item VI – New Business:
Annual Report due September 6th - Bill Kane and Roger Desrosiers will take care of that.

Report to Selectmen on September 14th – date has been changed to September 7th.  Bill Kane asked Rob Morton if he can make that date, and Rob said he would let them know.  Joyce Ostrowski and Rob Morton will work on the budget for the MBC to present at this meeting.  

Agenda Item VII  -  Next meeting: Wednesday, October 13th 2010
Bill Kane asked Catherine Elliot if Asa Waters is available.  Catherine said October 13th and December 1st are both available.  The following meeting would probably be Wednesday, December 1, 2010.

Agenda Item VIII – Adjournment:
Motion: Joyce Ostrowski moved to adjourn, seconded by Frank Gagliardi.
Vote: No discussion, all in favor, none opposed, passed 6-0.  

The meeting adjourned at 7:06 p.m.

Submitted by

Rebecca Rehm
September 24, 2010