Date: Wednesday, March 10, 2010 Time: 7:00 p.m.
Location: Asa Waters Mansion, Millbury
Attendees
Committee Members Present
Carole Chiras
Edd Cote
Paul DiCicco
Jeffrey Dore
Karen Gagliardi
William Kane, Sr.
Ronald Marlborough
Robert Morton
Mary Lou Mulhane
Joyce Ostrowski
Paul Raffa
Rebecca Rehm
Jamie Rembiszewski
Committee Members Absent
Marc Auclair
Cynthia Burr
David Cofske
Roger Derosiers
Catherine Elliott
Frank Gagliardi
Tish Hayes
Denise Marlborough
E. Joseph McKeon
Harold Proodian
Christopher Sinacola
Carol Vulter
Armand White
Lynn Winston
Guests Presents
Bob Spain
Minutes
At 7:04 p.m., Bill Kane opened the meeting with 13 members present.
Agenda Item I– Approval of Minutes from January 20, 2010 meeting
Motion: Paul Raffa moved to approve the January 20 minutes, Rob Morton seconded the motion.
Discussion: Bill Kane said that on page 3, Catherine’s name should be changed to Carol Vulter. A few members said they did not receive the minutes, so Bill passed out printed copies. Bill Kane said we will work to post the draft minutes to the MBC website and he will be sure to email the minutes to everyone, so we should contact him if we do not receive them. Bill Kane will confirm with the Town Manager that we may post unofficial minutes. Paul DiCicco diccicoassociates@charter.net and Edd Cote eddcote@gmail.com gave their email addresses to Bill Kane to make sure they received minutes in the future. Paul DiCicco commented that the same people seem to continue to miss meetings and asked if we will be
removing anyone. Bill Kane discussed this with the Town Manager previously, and we decided not to pursue removing anyone else at this time beyond the one person who was removed previously.
Vote: All in favor, none opposed. Motion approved 13-0.
Agenda Item II – Treasurer’s Report: Update on donations/expenses/reimbursements and on recent vouchers
Joyce Ostrowski reported that the fund balance is approximately $22,000, including a number of large donations through the capital campaign.
Agenda Item III – Updates: feedback from Selectmen’s meeting of Tuesday, January 26th
Bill Kane reported that everything went well, and the Selectpersons seemed pleased with the progress that we’ve made.
Bill Kane asked people to follow up with any verbal requests or comments with an email to the Committee member, cc’ing Bill and Roger Desrosiers.
Agenda Item IV – Committee Reports:
Finance/Fundraising Committee Report: Feb. 3 and Mar. 3 meetings
Rob Morton said that the Committee is working on a plan to solicit smaller businesses and private citizens for smaller donations. Rob reviewed his handout with proposals fundraising events, including pledge cards in the Millbury tax mailing, lollipop sales and a talent show.
Motion: Edd Cote moved to give approval to move forward with the lollipop and talent show fundraising events, Jeff Dore seconded the motion.
Vote: All in favor, none opposed. Motion approved 13-0.
At 7:21 p.m., the Town Manager, Bob Spain, arrived (he departed at 7:34 p.m.).
Bill Kane thanked Bob Spain for stopping by the meeting and invited him to make some remarks. Bob Spain thanked the Committee for their enthusiasm and the good work they have been doing.
Rob Morton is planning to post a gauge of fundraising in the form of the town tower (like a thermometer). Karen Gagliardi gave a status update on the History of Millbury book sales – they have sold 22 books so far, and they have a profit of $639. They are putting another order in tomorrow for more books.
Media Committee Report: Jan. 28 and Mar. 4 meetings
Paul Raffa gave an update from the last meeting on March 4. They discussed two books (by Edd Cote and Chris Sinacola) in progress. Photos are coming in to the Gmail account, so Paul is trying to figure out how to post these on the website. There is a calendar on the website with a login for posting events, and there are 462 fans on the Facebook page. They are working on a design for commemorative coin. The first issue of the eNewsletter will come out in May. They are considering an online survey to solicit ideas from the public about how they want to get updates, etc. The TelegramTowns paper (formerly the Flash) ran an article on Edd Cote’s and Chris Sinacola’s books with photos. Paul is requesting that MBC members post events on the website calendar.
Bill Kane said he would like Paul to work on the promotion of promotional items, and Paul brought his camera so he could photograph items that Bill brought after the meeting.
The next Media Committee meeting will be May 6 at 6:30 p.m.
Events Committee Report: Feb. 4 meeting
Ron Marlborough reported that they have focused on the ball for the past two meetings. Matt Mulhane and Armand White are chairing the ball committee. Ron invited everyone to join the committee for the next meeting, which will include tea and desserts.
Next meetings: March 18th at Asa Waters Mansion– full Events Committee; April 15th, Ball Committee
Joyce Ostrowski departed at 7:57 p.m., leaving 12 members present.
History Committee Report: Mar. 9 meeting
Carole Chiras reported that the History Committee will hold another Discovery Day, but will rename it Memories of Millbury to make the purpose more clear. There will be photos taken of memorabilia and a method for cataloguing items. They are hoping to have the next Day on May 1st, 10:00 a.m. to 2:00 p.m. and at the Millbury Fire Station on Elm Street (in one bay). They are looking into creating a map of a walking tour of about 86 sites that are mentioned in the History of Millbury book.
Edd Cote met with the Susan Hitchcock at the School Department and publisher Dunn & Company about his “A Day in the Life” book – 11” x 14” hardbound coffee table book would cost approximately $40/book for us; softbound edition of same book would be $13/book for lots of 500 (can do smaller lots for higher cost per book). Edd Cote would like to be able to offer a small stipend to photographers if this is needed and feels that the MBC should discuss this. Bill Kane said that the MBC should decide this. He asked Edd to put together a detailed budget so that we have more information on which to base a decision. Paul Raffa suggested that each book (History of Millbury (2009/10), A Day in the Life (2011), Chris Sinacola’s book (2012)) should each come out at different times. Edd
is planning to have the photographs taken in September 2010. Bill Kane asked Edd to put together a detailed initial budget for his book to present at the April MBC meeting. Rob Morton offered his help to Edd with this budget.
Paul DiCicco departed around 8:15 p.m., leaving 11 members present.
Carole Chiras mentioned a time capsule again, and the Committee will look into this further.
Agenda Item V – Old Business:
• Meeting with Oxford committee
Bill Kane attended this meeting on his own and thanked everyone on the MBC for the hard work everyone has been doing.
• Discussion on George Eliot quote for use by MBC
Bill Kane said that the Executive Committee feels that the quote is very nice but they do not see a specific use for it for the Bicentennial at this time.
Agenda Item VI – New Business:
• Report on attendance at Millbury Improvement Initiative meeting, March 1, 2010
Paul Raffa attended, took some photos, gave a presentation to a very small audience. Bill Kane thanked Paul for attending.
• Consideration of MBC presence at Town Meeting in May, Fireman’s Muster in August and other events
Bill Kane asked members to think about these events for the next meeting.
Jeff Dore mentioned that he will be coming in front of MBC with a request for a former Millbury ladder (fire engine) from 1883, which is currently in Missouri in perfect condition (but not operating) and which Jeff would like to have come to Millbury for the Bicentennial parade.
Agenda Item VII – Next meeting: Wednesday, April 28, 2010
Bill Kane mentioned the possibility of having this meeting at Scales Restaurant in Millbury.
Agenda Item VIII – Adjournment:
Motion: Rob Morton moved to adjourn the meeting, Paul Raffa seconded the motion.
Vote: All in favor, none opposed. Motion approved 11-0.
Submitted by
Rebecca Rehm
April 20, 2010
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