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MBC Executive Committee Minutes 03/10/2010
Date:   Wednesday, March 10, 2010               Time:   6:15 p.m.

Location:       Asa Waters Mansion, Millbury

Executive Committee Members Present
Carole Chiras
William Kane, Sr.
Ronald Marlborough
Robert Morton
Joyce Ostrowski
Paul Raffa
Rebecca Rehm (non-voting)
Executive Committee Members Absent
Roger Desrosiers

Agenda Item I – Welcome
At 6:20, Bill Kane opened the meeting with 7 members present.  

Motion: Ron Marlborough moved to accept the minutes from the January 15 special meeting of the Executive Committee, seconded by Rob Morton.  
Vote: All in favor, none opposed, passed 6-0.

Agenda Item II – Approval of Minutes from January 20, 2010 meeting
Motion: Paul Raffa moved to accept the January 20 minutes, seconded by Carole Chiras.  
Vote: All in favor, none opposed, passed 6-0.

Agenda Item III– Treasurer’s Report: update on donations/expenses/reimbursements and signing of vouchers
Joyce Ostrowski handed out a report, which she reviewed.    

Agenda Item IV– Updates:  feedback from Selectmen’s meeting of Tuesday, January 26th
Bill Kane said that everything went well, we did a good job of presenting and they seemed to appreciate everything.  Rob Morton suggested that it makes sense to attend these meetings occasionally.  
Agenda Item V – Committee Reports:
Finance/Fundraising Committee
Last meetings were February 3rd and March 3rd

Rob Morton reported that he talked to Town Manager about putting pledge cards in tax bill.  Bill Kane talked to Treasurer, and we can’t put pledge cards in, but we will give a mock-up that fits in the envelope to a printer/stuffing company, and they will give us quote on printing and stuffing.  We need to get that done quickly because the next tax bills go out in August.  Paul Raffa made the point that only property owners and not renters will receive a pledge card.

One fundraiser will be lollipops.  They will cost us $0.50 per pop with a minimum $200 order.  Karen Gagliardi and Todd Willette are going to handle this.  They expect this to be good for visibility, although it probably won’t make much money.  A talent show was also discussed.  

Motion: Carole Chiras moved to accept lollipops and talent show ideas and move forward with them, seconded by Joyce Ostrowski.  
Vote: All in favor, none opposed, passed 6-0.

The next Finance/Fundraising Committee meeting will be April 7th at the Millbury Public Library

Media Committee
Last meetings were January 28th and March 4th meetings, MPL  6:30 – 7:30 pm

Paul Raffa reported that the website is up with a calendar, and people can login and post events.  MBC’s request was brought up to the Revolutionary War group at their February meeting.  Paul Raffa will follow up to see if they will be able to do it.  

Events Committee
Last meeting was February 4th

Ron Marlborough reported that they’ve focused on the ball in the last two meetings.  They need to get started on the parade and fireworks.  Matthew Mulhane has put postings on Millbury television.  

Next meetings: March 18th at Asa Waters Mansion with the full Events Committee; April 15th for the Ball Committee.

History Committee
Last meeting was March 9th
Carole Chiras reported that the Discovery Day was successful, and they decided they want to do another day like this.  She is working on a possible walking tour for the center of Millbury.  The History of Millbury book mentions a map but does not include it, so the Committee is going to do some research.  Edd Cote is also moving forward with “A Day in the Life” book, and Carole attended a recent meeting on this.  

Agenda Item VI – Old Business:
•       Meeting with Oxford committee:  Wednesday, February 10th, 2010
Bill Kane met with them, they had fewer members and Bill gave them some suggestions and emailed them a form we use for events.
•       Status of committee memberships
Bill Kane thanked Rebecca Rehm for compiling the list of volunteers.

•       Consideration on George Eliot quotation for MBC stationery
Rob Morton things this is a good quote, but he’s not sure how to use it.  Bill Kane agrees and feels that with our mission statement and logo, we already have enough to represent the Bicentennial.  

Agenda Item VII – New Business:
•       Consideration of MBC presence at Town Meeting in May, Fireman’s Muster in August and other events.
Bill Kane said we need to think about these upcoming events, especially the May Town Meeting.  

Agenda Item VIII - Next meeting:  Wednesday, April 28th, 2010 AWM (consider Scales Restaurant?)
Bill Kane said the location has not been set, but it might be fun to meet at Scales for a dinner meeting.  

Agenda Item IX – Adjournment:
Motion: Ron Marlborough moved to adjourn, seconded by Paul Raffa.  
Vote: All in favor, none opposed, passed 6-0.

The meeting adjourned at 6:51 p.m.

Submitted by
Rebecca Rehm
April 20, 2010