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Bicentennial Committee Minutes 12/02/2009
Date:   Wednesday, December 2, 2009             Time:   7:00 p.m.

Location:       Millbury Savings Bank, Third Floor Conference Room, Millbury


Committee Members Present
Carole Chiras
Edd Cote
Roger Desrosiers
Paul DiCicco
Jeffrey Dore
Frank Gagliardi
Karen Gagliardi
Tish Hayes
William Kane, Sr.
Ronald Marlborough
E. Joseph McKeon
Robert Morton
Joyce Ostrowski
Paul Raffa
Rebecca Rehm
Jamie Rembiszewski
Carol Vulter
Armand White
Lynn Winston

Committee Members Absent
Marc Auclair
Cynthia Burr
David Cofske
Catherine Elliott
Denise Marlborough
Mary Lou Mulhane
Harold Proodian
Christopher Sinacola


At 7:03 p.m., Roger Desrosiers opened the meeting with 13 members present.

Agenda Item I– Approval of Minutes from October 21st   meeting
Moved to next meeting

Agenda Item II – Treasurer’s Report:  Update on donations/expenses/reimbursements
Joyce Ostrowski reviewed the budget form put together by Brian Turbitt, including fund balance, donations.  
Motion: Tish Hayes moved to accept Treasurer’s Report, seconded by Frank Gagliardi.
Vote: All in favor, none opposed, no discussion.  Motion approved 13-0.  

Agenda Item III – Updates:
Roger Desrosiers reported that someone who was involved in the 175th commemoration contacted Roger and Bill Kane to offer his involvement.  Joe Deroy provided promotional products for Millbury’s 175th celebration.  Rob Morton said we will invite him to be a part of the Fundraising Committee and his company can submit bids for the products the MBC will have made.

At 7:14 p.m., Ron Marlborough arrived, making 14 members present.  
At 7:19 p.m., Jeff Dore arrived, making 15 members present.

Representatives from a town would like to attend our next meeting in January because they are celebrating their town anniversary in 2011.  

Motion: Bill Kane moved to invite these guests, give them a brief place at the end of the agenda to speak and/or ask questions; seconded by Carol Vulter.  
Discussion: Should be at the end of the agenda; appropriate to have guests speak, as we have done this in the past.  
Vote: All in favor, none opposed.  Motion approved 15-0.  

Karen Gagliardi arrived at 7:22 p.m., making 16 members present.  

Agenda Item IV – Committee Reports:
o       Finance/Fundraising Committee Report
Updates on November 4th and December 2nd meetings
Report on Wine Tasting Event
Netted just over $4000

Promotional Items
Ray’s True Value has installed display case donated by Mike McGovern and Roger Riani; inventory system for tracking sales should be in place by Thursday in time for Chain of Lights; Paul showed images.  Isolated account will be set up at Millbury Savings Bank for income.  

Ray’s True Value has commemorative items including Village Buildings and ornaments; will have etched glass by Chain of Lights as well as apparel including hats, shirts, etc.  Cheryl will be at True Value to sell items on Sunday, December 6 at the Chain of Lights.  Karen Gagliardi asked to have the book put in the case.  Roger Desrosiers said there will be a sample of each item that is available for purchase at that time at the Senior Center MBC table for the Chain of Lights.  Can buy items at Ray’s True Value as of this Friday, December 4.  Bill Kane will provide a roll of tickets for Karen Gagliardi, who will be doing a free raffle and will give away a History of Millbury book that she is donating.  

Capital Fund Program
Rob Morton reviewed preliminary budget, including capital campaign invitation letter, donor benefits, etc. (handout)

Next meeting: January 6

Jamie Rembiszewski arrived at 7:29 p.m., making 17 members present.  

Roger Desrosiers suggested we contact some people who are from Millbury and went on to do great things, e.g. CFO; Verizon’s former President; James Keyes, CEO, Blockbuster; Jim Karlstrom former FBI; Dan O’Brien, GTE executive; Millbury Men of Distinction.  Rob Morton asked members to contact him with suggestions of people like this and contacts for fundraising.  

Motion: Bill Kane moved to move forward with proposal from finance committee for capital campaign fund, seconded by Ron Marlborough, including amendment to include $1,000-$2,499 donations.  
Discussion: Compliments from Frank Gagliardi for Rob’s efforts.
Vote: All in favor, none opposed.  Motion approved 17-0.  

o       Media Committee Report
Website, facebook, enewsletter updates, Calendar update

Paul Raffa passed around a promotional/commemorative items brochure to be included at True Value with the items.  Website is in progress; almost 400 fans on Facebook; enewsletter will be sent out every quarter, Chris Sinacola will be doing a lot of writing for it; website calendar in progress.  Paul created a Media Support Request Form to be submitted, ideally, 4+ weeks in advance of event.  This is on the website.  

                        Next meeting: January 21 at Library at 5:30 p.m.

Tish Hayes departed at 7:44 p.m., leaving 16 members present.  

o       Events Committee Report
Mechanics Hall contract for April 6th, 2013, update on Nov. 5th Ball Committee meeting

Last meeting was at Armand White’s home, but there were very few people there.  Bill Kane suggested that Armand establish an email list and contact people regularly with updates.  Rebecca Rehm is keeping a list of contacts interested in each committee, which can be used for communication about meetings, etc.  Paul Raffa is posting all meetings on the website, but not all meetings have been posted in the Chronicle and Worcester T&G as Paul has requested.  Joyce Ostrowski said she will be posting things on the public access channel as well.  

Ron Marlborough reported that the Committee is working on finalizing the contract with Mechanic’s Hall.  The ball can be 5 hours (1 hour of cocktails and 4 hours of event).  They discussed the ball, looking for people to attend the next meeting to finalize some of the subcommittees for the ball event, e.g. dress code, photography, etc.  

Paul Raffa went to Stowe Farm and Hawk Hill to look at Revolutionary War Reenactment and encampment October 13-14 or 20-21, 2012.  Sturbridge Village reenactment group has a meeting at the end of this month, so Paul is providing as much information for them as possible.  There will be concessions, port-a-potties. Space is donated.  Reenactors donate their time.  

Motion: Bill Kane moved to adjourn for a period of time to allow Exec Committee to vote on war reenactment; seconded by Frank Gagliardi
Vote: All in favor, none opposed, no discussion.  Motion approved 16-0.  

Carol Vulter left the room at 8:13, leaving 15 members present.  

Motion: Joyce Ostrowski moved to reconvene the Executive Committee meeting, seconded by Paul Raffa
Vote: All in favor, none opposed, no discussion.  Motion approved 6-0.  

Motion: Roger Desrosiers moved to allow Paul Raffa and Rob Morton to present reenactment idea to full Committee and give dates to Joyce Ostrowski, seconded by Bill Kane
Vote: All in favor, none opposed, no discussion.  Motion approved 6-0.  

Motion: Bill Kane moved to adjourn the Executive Committee meeting, seconded by Paul Raffa
Vote: All in favor, none opposed, no discussion.  Motion approved 6-0.  

Motion: Jeff Dore moved to reconvene the full Committee meeting, seconded by Ron Marlborough
Vote: All in favor, none opposed, no discussion.  Motion approved 15-0.  

Joyce left at 8:15 p.m. and Carol Vulter returned, keeping 15 members present

Jeff Dore left room at 8:21 p.m., leaving 14 members present

Motion: Bill Kane moved to support  Paul Raffa’s idea of a reenactment, seconded by Armand White
Discussion: Car show/sock hop scheduled for Oct 20; preferred date for reenactment will be Oct 13-14, rain date will be Oct 20-21; Old Sturbridge village drew 6000 people for last reenactment.  There could be 1000 reenactors present.
Vote: All in favor, none opposed.  Motion approved 14-0.  

Next meeting: January 14 at Asa Waters Mansion at 7:00 p.m.

o       History Committee Report
Centennial reproduction, Lyceum events, Picture/Scanning Discovery day, Millbury artifacts, Day in the Life of Millbury, School system curriculum on Millbury updates

Paul DiCicco arrived and Jeff Dore returned at 8:23 p.m., making 16 members present.  

Jan 16 computer and scanners in library; inventory from 1980s of some historic homes in Millbury.  Carole Chiras will work with Paul Raffa and Joyce Ostrowski for advertising.  Carole asking Paul for flyer to promote book for library and Chain of Lights.  

Maryann Yaghoobian, member of Subcommittee, asked if there would be a time capsule entombed someplace.  Carol Vulter and Catherine Elliot have an activity (3-event program) in September, October and November, 2013 – lyceum.  Carol Vulter said she is organizing this with Catherine Elliot  - first weekend of each month – September 7, October 6 (tea party, hoping for Clara Barton), November 2 (hoping for Frederick Douglas), 2013 (November 2 also Asa Waters birthday).  Several grants in the works through service learning.  Carol Chiras has a meeting with the superintendant to talk about the curriculum.  

Roger Desrosiers thanked all subcommittees for their work.  

                        Next meeting: January 12

Agenda Item V – Old Business:
•       Update and committee for Chain of Lights, December 6, 2009
Bill Kane talked to Judy O’Connor, who assured him the MBC would have a spot at the senior center, 11am-4:30pm Sunday; need banner, poster (one at Town Hall); Bill suggested that setup happen at 10am.  Paul Raffa will come to Armand White’s home to pick up banner Saturday morning around 9am and will do setup.  Karen Gagliardi, Chris Sinacola, Carole Chiras and Roger Desrosiers can be at Senior Center for this event.  Roger Desrosiers will get sample of all promotional items and brochures from Paul Raffa and True Value.  Paul will make more volunteer forms.  Roger will put out a list for signing up for enewsletter, Joyce Ostrowski will bring large container for raffle.  Bill Kane will give Roger raffle tickets.  

Motion: Rebecca Rehm moved to give approval to Paul Raffa for printing, seconded by Lynn Winston
Discussion: No more than $1 each, would print approximately 250-300.
Vote: All in favor, none opposed.  Motion approved 16-0.  

Agenda Item VI – New Business:
•       New brochure
•       Legacy to the town
Fundraising Committee suggested a monument as a possible legacy at a cost of $25,000.  Other ideas that were suggested included: outdoor park; finish bike path to tricentennial park in Sutton; group (like Sturbridge) to promote downtown going forward (or in conjunction with Millbury Improvement Initiative); beautify 95 Elm Street building; two full-life bronze figurines of millworkers walking (like at Faneuil Hall in Boston, or Lowell); area in middle of reconfigured ramps/bridge off 146 (at West Main Street/Millbury exit) with statue, monument; historical markers around town to designate historic spots; current project to make Washington Street park accessible; beautify town common, including new tree; skateboard park; Laurie Connors, Town Planner acquiring land for beach for Briley Pond, parking, etc.  

•       Future of MBEC/MBC meetings
Roger Desrosiers asked if we would like to schedule future meetings monthly or every 6 weeks.  Frank Gagliardi suggested fewer meetings, maybe every two months, Ron Marlborough agreed.  Discussion of how often we need to meet, primarily for the purpose

Joe McKeon arrived 9:01 p.m., making 17 members present.  

Joe McKeon brought samples of wooden recipe card holder with clothespin as a giveaway.  1000 would cost $120.  Roger Desrosiers suggested we discuss at next meeting.  

Agenda Item VII – Next meeting:  Wednesday, January 20, 2009 , 7:00 pm at the Asa Waters Mansion

Agenda Item VIII – Adjournment:
Motion: Jeff Dore moved to adjourn, seconded by Karen Gagliardi
Vote: All in favor, none opposed, no discussion.  Motion approved 17-0.  

Submitted by
Rebecca Rehm
Clerk, Millbury Bicentennial Committee

January 15, 2010