Date: Wednesday, October 21, 2009 Time: 6:15 p.m.
Location: Asa Waters Mansion, Millbury
Attendees
Executive Committee Members Present
Carole Chiras
Roger Desrosiers
William Kane, Sr.
Ronald Marlborough
Robert Morton
Rebecca Rehm (non-voting)
Joyce Ostrowski
Paul Raffa
Minutes
Agenda Item I – Welcome
At 6:19 p.m., Roger Desrosiers opened the meeting with 6 members present.
Agenda Item II – Approval of Minutes from September 30th meeting
Motion: Rob Morton moved to accept the September 30th minutes, seconded by Carole Chiras.
Vote: All in favor, none opposed, no discussion. Motion approved 6-0.
Agenda Item III – Treasurer’s Report: update on status of expenditures/receipts reporting
Joyce Ostrowski has collected $1,700 for 68 tickets for the wine tasting event. Brian Turbitt, Finance Director, shows $2,061 in total donations. The MBC has spent $348.14 so far, which does not account for some vouchers. This leaves our current balance at $1,712.86.
Bill Kane arrived at 6:22 p.m., making 7 members present.
Joyce circulated a handout, “Town of Millbury Bicentennial Committee Revenue Expenditures October 21, 2009.”
Vouchers:
Lori Greshler– $55 for raffle tickets
Carole Chiras - $45 for book labels
Mechanics Hall - $1,400 for deposit for April 6, 2013 ball
Lori - $46.90 for Crown Awards for trophy for culinary competition
Roger Desrosiers said Armand White and Matt Mulhane are going to go to Mechanics Hall with the contract and check and to discuss things further. They should go to Joyce Ostrowski to pick up the check.
Agenda Item IV – Updates:
None.
Agenda V – Committee Reports:
• Updates from each of the committees:
o Finance/Fundraising: October 7th meeting, next meeting, November 4th
o Update on wine tasting event and promotional items
o Rob Morton said he will report at tonight’s full MBC meeting.
Motion: Paul Raffa moved to accept Bill Kane’s quote for t-shirts from City Sports, seconded by Ron Marlborough.
Discussion: About quantity, sizes, inventory will not exceed $750, pricing, City Sports will bill the Town directly.
Vote: All in favor, none opposed, no discussion. Motion approved 7-0.
o Paul Raffa discussed initial promotional items including etched glasses by Vallaincourt Folk Art, small ornaments, wooden cutouts of buildings (“Prints of the Past”) and a plate (at $25/plate and minimum order of 100 plates).
o Discussion of plates – too expensive to order ahead and hold inventory. Will ask for preorders until we get 100.
o Roger Desrosiers suggested that we respond to all quotes by mail, ideally, or email.
Motion: Ron Marlborough moved to approve $2,000 for purchase of initial promotional products, seconded by Bill Kane.
Vote: All in favor, none opposed, no discussion. Motion approved 7-0.
Motion: Bill Kane moved to accept History of Millbury book as an official promotional item, seconded by Paul Raffa.
Vote: All in favor, none opposed, no discussion. Motion approved 7-0.
Motion: Carol Chiras moved to authorize the use of City Sporting Goods for all promotional clothing items through end of calendar year 2010, seconded by Rob Morton.
Discussion: Discussion of length of use before further bidding needed.
Vote: All in favor, none opposed, no discussion. Motion approved 7-0.
o Media: next meeting , ?
o Article in the Flash, use of facebook, website
o Paul Raffa said the next meeting will be November 17 at 5:30 p.m.
o Events: October 8th meeting, next meeting ?
Approval of Mechanics Hall contract for April 6th, 2013
Ron Marlborough reported that the next meeting will be in 2010.
The Events Committee is still discussing doing a balloon festival with another group or event in Town.
Motion: Bill Kane moved to accept History of Millbury book as an official promotional item, seconded by Paul Raffa.
Vote: All in favor, none opposed, no discussion. Motion approved 7-0.
Motion: Bill Kane moved to approve $1400 for deposit for Mechanics Hall, seconded by Rob Morton.
Vote: All in favor, none opposed, no discussion. Motion approved 7-0.
o History: next meeting, November 10th
Agenda VI – Old Business:
• Review thank you notes for donors to MBC – moved to regular meeting
• Update on Chain of Lights, Dec. 6, 2009 – moved to regular meeting
• Progress on establishing a calendar of events – moved to regular meeting
Agenda VII – New Business:
None.
Agenda VIII - Next meeting:
Wednesday, December 2, 2009 at 6:15 pm at Millbury Savings Bank conference room
Agenda Item IX – Adjournment:
Motion: Bill Kane moved to adjourn the meeting, seconded by Carole Chiras.
Vote: All in favor, none opposed, no discussion. Motion approved 7-0.
The meeting adjourned at 7:04 p.m.
Submitted by
Rebecca Rehm
January 15, 2010
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