Date: Wednesday, September 30, 2009 Time: 6:15 p.m.
Location: Asa Waters Mansion, Millbury
Attendees
Executive Committee Members Present
Carole Chiras
Roger Desrosiers
William Kane, Sr.
Robert Morton
Joyce Ostrowski
Paul Raffa
Executive Committee Members Absent
Ronald Marlborough
Rebecca Rehm
Minutes
Agenda Item I – Welcome
Chairman Kane opened the meeting at approximately 6:25 p.m. with 6 members present.
Agenda Item II – Approval of Minutes from August 19, 2009 meeting
Motion: Bill Kane moved to accept the minutes of the August 19, 2009 Executive Board meeting, seconded by Carole Chiras. Motion carried unanimously.
Agenda Item III – Treasurer’s Report
• Three invoices signed by Executive Committee for processing: $305.00 to Braley & Wellington for 1 day liquor liability; $55.00 to Lori Greschler for blue raffle tickets for wine tasting event; $43.14 to Universal Tag, Inc. for wine tasting admission tickets.
• the MBC has received a $125.00 donation from Matt Corey, owner of Sport Clips.
• Rob Morton suggested a quarterly P&L statement. Joyce will speak with the town’s Finance Director Brian Turbitt about creating a template; Rob offered his assistance as well.
Agenda Item IV – Updates
Chairman Desrosiers said a board reorganization, as required each year by the Town Clerk’s Office, will be done at the full board meeting.
Agenda Item V – Committee Reports:
Updates from each of the committees:
• FINANCE/FUNDRAISING:
November subcommittee meeting will discuss capital funding. Will be setting levels of giving/donations and what this will then give to the donor in return (logo at events etc). Bill has prices for clothing that were resubmitted with new criteria/specs. Per Rob, vendor selection will start at the fundraising subcommittee level and be brought to Executive Board. Bill noted that quotes are only good for 30 days; if no decision is made we will need to request quotes again. Motion: Paul Raffa moved to allow Finance/Fundraising subcommittee to select a vendor for garments/articles that provides the best price within the criteria presented, seconded by Rob Morton. Motion carried unanimously.
• MEDIA: everything is moving along; website being updated as needed; Facebook fans growing.
• EVENTS: preliminary budget has been emailed to all members; based on events that have been decided upon.
• HISTORY: Carole has bookplates for the History of the Town of Millbury reproductions. Carole presented a draft of a letter to be enclosed when someone buys a book. Executive committee approved the letter.
Motion: Bill Kane moved to approve a $45.00 purchase of bookplates, seconded by Paul Raffa. Motion carried unanimously.
Agenda Item VI – Old Business:
To be discussed at full board meeting.
Agenda Item VII – New Business:
• Armand White offered to house the items (sign, tables etc) that were used at the Block Party so they would be in one place and ready for future use; this does not include items for sale.
Motion: Bill Kane moved to allow Armand White to house MBC property, seconded by Carole Chiras. Motion carried unanimously.
• Motion: Rob Morton moved to combine the November and December Executive Board meeting to Wednesday December 2, 2009 at 6:15 p.m. at the Millbury Savings Bank, seconded by Joyce Ostrowski. Motion carried unanimously.
• Discussion about having a presence at the Chain of Lights. This was discussed at 9/29 media meeting; it might allow us to sell items in addition to being a presence. This will be brought to full board.
Agenda Item VIII – Discussion for next executive meetings:
• October meeting: Wednesday October 21, 2009 at 6:15 p.m. at the Asa Waters Mansion.
• December meeting: Wednesday December 2, 2009 at 6:15 p.m. at Millbury Savings Bank.
Agenda Item IX – Adjournment:
Motion: Rob Morton moved to adjourn at 6:57 p.m., seconded by Carole Chiras. Motion carried unanimously.
Respectfully submitted,
Joyce Ostrowski, Treasurer
October 6, 2009
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