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MBC Executive Committee Minutes 08/26/2009
Date:   Wednesday, August 26, 2009              Time:   6:30 p.m.

Location:       Asa Waters Mansion, Millbury


Executive Committee Members Present
Carole Chiras
Roger Desrosiers
William Kane, Sr.
Ronald Marlborough
Robert Morton
Rebecca Rehm (non-voting)
Chris Sinacola

Executive Committee Members Absent
Joyce Ostrowski
Paul Raffa


Agenda Item I – Welcome
At 6:32 p.m., Bill Kane opened the meeting with 6 members present.   

Agenda Item II – Approval of Minutes from July 22nd meeting
Motion: Rob Morton moved to accept the July 22nd minutes, seconded by Carole Chiras.
Vote: All in favor, none opposed, no discussion.  Motion approved 6-0.  

Agenda Item III – Treasurer’s Report
No report.

Agenda Item IV - Updates or reminders:
Bid process, email use, process for budgeting and expenses, and committee updates of members through the volunteer form.  
Email use – keep discussion to a minimum.
Motion: Rob Morton moved to have all minutes approved by vote without signatures, seconded by Chris Sinacola.  
Vote: All in favor, none opposed, no discussion.  Motion approved 6-0.  

Agenda Item V – Committee Reports
Updates from each of the committees:
        Finance/Fundraising: July 1st and August 5th meetings, next meeting, Sept. 2nd.
                Approval for wine tasting event for October 24th at AWM
Roger Desrosiers – make sure Committee Chairs have volunteers/everyone who attends meetings fills out volunteer form and/or give contact info.
Rebecca Rehm will send updated volunteer list to Bill Kane, Bill will send to the Executive Committee.  
Rob Morton: Budgeting $1400 to run wine tasting event at Asa Waters Mansion.  Lenny’s Liquors will coordinate wine vendors.  2-4 restaurants will have cook-off.  Need authorization to be able to expend monies as outlined in requisition form.  Rob gave an overview.  
Facility, liquor license, liability policy, linens, programs, tickets, printing, miscellaneous expenses.  Budgeting to sell 125 tickets, hoping to sell 150.  With raffle, hope to make $2000.  Plan to do this each year.  Approved at August 5 Fundraising Committee meeting.
Motion: Carole Chiras moved to approve $1,400 to fund wine tasting event, seconded by Chris Sinacola.  
Vote: All in favor, none opposed, no discussion.  Motion approved 6-0.  

        History: printing of brochures, scanning pictures, next meeting, Sept. 15th, 2009
Carole Chiras: She met with Bob Spain.  Millbury History books will only be ordered once checks are received.  Forms will be available in September with book.  Many people want a revised Millbury History book, but Carole has not found anyone to lead this.  

Ron Marlborough arrived at 6:42 p.m., making 7 members present.  

        Media: website, media packet, next meeting ?
Chris Sinacola: Website up, Committee chairs feel free to submit content.  Wine tasting press release sent out.  Facebook – almost 300 fans.  Paul Raffa met with Vallaincourts about promotional products.  Has two other meetings.  Meeting with someone from Old Sturbridge Village right now.  Encourage all committee chairs and others to use media committee for proof-reading, etc.  

        Events: next meeting, Sept. 10th, 2009
Ron Marlborough: Next meeting will be at Asa Waters Mansion at 7:00 p.m.
Will have ballpark figure for budget at late September MBC meeting.

Agenda Item VI – Old Business:
Presence at Firemen’s Muster August 29, 2009 - this Saturday, 11-4.  
Chris Sinacola willing to staff table.  
Discuss MBC presence at Block Party, Sept. 19, 2009
Discuss attendance and absence policy at MBC meetings – skipped.

Agenda VII – New Business
Discuss suggestion by Edd Cote regarding a photo journal for a day in the life of Millbury
Refer to Harold Proodian’s attendance at Hudson Balloon Festival in early August

Agenda Item VIII – Discussion for next executive meeting and agenda items for the MBC meeting on August 26th
Next meeting: Wednesday, September 30, 2009 at 6:30 pm.
Rob Morton suggested moving it to start at 6:15 p.m.  Bill Kane and Roger Desrosiers agreed.
It will take place at Asa Waters Mansion.

Agenda Item XI – Adjournment:
Motion: Roger Desrosiers moved to adjourn the meeting, seconded by Rob Morton.  
Vote: All in favor, none opposed, no discussion.  Motion approved  6-0.  

The meeting adjourned at 6:59 p.m.

Submitted by

Rebecca Rehm
September 24, 2009