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MBC Executive Committee Minutes 06/17/2009

Date:   Wednesday, June 17, 2009                Time:   7:00 p.m.
Location:       Municipal Office Building, Small Conference Room, Millbury


Executive Committee Members Present
Carole Chiras
Roger Desrosiers
William Kane, Sr.
Ronald Marlborough
Robert Morton
Joyce Ostrowski
Paul Raffa

Others Present

Executive Committee Members Absent
Rebecca Rehm


Agenda Item I – Welcome
Chairman Kane opened the meeting at 7:00 p.m. with 6 members present.  Mr. Raffa arrived shortly thereafter.  

Agenda Item II – Postponed until next meeting

Agenda Item III – Treasurer’s Report
Ms. Ostrowski distributed the Tax ID # to the committee chairs.  This information is for the Executive Committee only; not to be shared with the full committee.

Agenda Item IV – Committee Reports:  Updates from each of the committees:  
Mr. Morton presented his update from the June 3rd meeting.  Proposed date for wine-tasting is October 24th at the Mansion; the golf tournament is coming together.  Promotional items were discussed; logistics will have to be planned out and need a site for a “store.”  Chairman Kane reported on E M Screen getting promotional clothing ideas for the MBC.  Chairman Kane told the members that Donna McCabe from the Worcester Regional Tourist Council will assist in advertisement, printing publications and grants.  Her number is 508-755-7400 x223.  The next meeting of the sub-committee is July 1st.

Mr. Raffa handed out a June 09 Media Committee update.  The Facebook page is up to 102 fans and the is in the works.  The press release about the penny jars will be in the Chronicle soon.
Mr. Marlborough reported that the events committee is planning to meet the 3rd or 4th week of July.  This sub-committee will need to provide an estimated cost per event to the Finance/Fundraising sub-committee by September.
Chairman Kane has secured the MBC a place in the June 28, 2009 parade.  He has ordered an 8x3 banner for $188.00 from Sign-o-Rama.

Ms. Chiras provided handouts regarding the sub-committee’s June 15th meeting.  Ms. Ostrowski suggested contacting the Historical Society regarding the artifacts in the glass cases in the lobby at 127 Elm Street to highlight the bicentennial.  Regarding the copy of the 1812-1913 History of Annals, Kane and Morton offered to buy a book and donate it to the sub-committee to use as a display; the book will be sold to them and anyone else on the committee willing to do the same at cost.  The next sub-committee meeting is September 15th at 5:15 p.m.  Chairman Desrosiers suggested getting some people at the school involved.

Agenda Item V – Old Business:  
Chairman Desrosiers said that each committee should advertise their sub-committee meeting; give the info to Mr. Raffa and he will publish it in the Chronicle, on Facebook and on

Agenda Item VI – New Business:
Most New Business items were discussed in the Committee Reports.
Regarding organizations that have contacted members about events, banner etc, this information should be filtered through the Co-Chairmen and the Sub-Committee Chairs.

Agenda Item VII – Discussion for next executive meeting and agenda items for the MBC meeting on June 24th:
Ideas should be emailed to Co-Chairmen Desrosiers and Kane by 12 noon the Friday before a meeting.

Agenda Item VIII – Adjournment:
Meeting ended at 9:12 p.m. No motion or vote to adjourn due to meeting being posted within 48 hours.

Submitted by:

Joyce Ostrowski

July 10, 2009