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Bicentennial Committee Minutes 02/18/2009
Date:   Wednesday, February 18, 2009            Time:   7:00 p.m.

Location:       Millbury Savings Bank, 109 Elm Street, Third Floor Board Room, Millbury


Committee Members Present
Cynthia Burr
Paul DiCicco
William Kane, Sr.
Denise Marlborough
Ronald Marlborough
Rob Morton
E. Joseph McKeon
Mary Lou Mulhane
Rebecca Rehm
Jamie Rembiszewski
Chris Sinacola
Armand White

Guests Present
David Cofske
Edd Cote
Michael Moore

Committee Members Absent
Marc Auclair
Carole Chiras
Roger Derosiers
Jeffrey Dore
Catherine Elliott
Frank Gagliardi
Karen Gagliardi
Tish Hayes
Joyce Ostrowski
Paul Raffa
Carol Vulter
Lynn Winston


Agenda Item I – Welcome
At 7:05 p.m. Bill Kane opened the meeting.  

Agenda Item II – Approval of minutes for January 21, 2009
Bill Kane said we need to skip this as we don’t have a quorum

Agenda Item III – Updates for committee:
•       Keeping Green: Members bring copy of agenda and other materials to meeting
Treasurer’s report will be added to agendas going forward

•       Members sign in on attendance sheet and update contact information

•       Website for MBC has been purchased: for two years

•       Town of Millbury policy on Sexual Harrassment… signing for new members
Chris Sinacola and Rob Morton need to go to the Town Clerk

7:10 – 11th member arrived (no quorum)
7:22 – Ron Marlborough (12th member) arrived with Senator Michael Moore (no quorum)

Agenda Item IV – Old Business:
•       Review Sutton Tricentennial Committee ideas using events sheet attached (see suggestions)
Other suggested locations: Mechanics Hall, Higgins Armory, Tower Hill Botanic Garden, Butler Farm
Events already done in Millbury that could be continued as part of the bicentennial celebrations: chain of lights, summer lunchtime concerts, evening concerts, block party (Sep), classic car show (Oct)
Other ideas: Invite President Obama; river, bike path, Wheelabrator; Worcester County Symphony Orchestra with fireworks at Windle Field (school property); hot air balloon festival at Windle Field at morning or night; Senator Moore said he could help get Gov. Patrick but is unlikely to be able to get any money

•       Discussion/decision on logo for bicentennial – Paul Raffa
Went around room to hear comments from everyone, voted on favorite logo – 8 votes for #7 edited (suggestions to add Mill; choose guns or 200), 2 votes for Town Seal, 1 vote for #3 original
Bill Kane suggested we get a registered trademark for our logo, will talk to Paul Raffa

•       Discussion/decision on Committee Chairs
Fundraising - Make checks to the “Town of Millbury Bicentennial Committee.”  Send to the Millbury Town Hall, 127 Elm Street, Millbury, MA
Paul DiCicco suggested Dave Cofske for the fundraising committee

•       Revisit Executive Board
Executive Committee will consist of two co-chairs, treasurer, clerk (non-voting), and 4 chairs of four major committees, which will make seven voting members
Michael Moore is interested in doing anything he can for the committee

8:05 – Armand White departed

•       Discussion/determination of celebration time frame
Everyone agrees June 2012 – June 2013 celebrations (or possibly to July 4, 2013)

Agenda Item V – New Business:
•       Suggestions for Town kick off for MCB celebration
Release logo at the annual town meeting (first Tuesday in May?) or Selectman’s meeting

•       Discussion on budgeting for warrant article for this year’s town meeting
We need to insert an article on the warrant this year to get seed money - $10,000?  
Bill Kane asked Paul DiCicco and Rob Morton to put together a preliminary budget for marketing, printing logo, mailings, etc. so we can decide how much money we need.  
Warrant closes soon – need to check with Town Hall
Suggestion to use Millbury vendors as much as possible

•       Discuss Mission Statement, Lynn Winston
Rebecca Rehm read the mission statement Lynn Winston wrote – positive feedback
Will include in next meeting’s agenda to approve

The Millbury Bicentennial Committee, as formed in 2008, will coordinate the historic significance of the town over the past 200 years through a yearlong celebration for all residents.  This celebration will commence in 2012 and culminate in 2013 and will commemorate the town’s heritage, celebrate the town’s history and enhance community pride.

•       Discuss fresh ideas for events for Millbury’s bicentennial
Boy Scouts & Girl Scouts nature cleanup

Agenda Item VI – Discussion on agenda for next meeting:
•       Next meeting: location, date, and time
Selectman’s room is open 1st and 4th Wednesday of each month
Rob Morton said we can use the Millbury Savings Bank room as a fill-in

Agenda Item VII – Adjournment
Bill Kane adjourned the meeting at 9:00 p.m.

Note: There was never a quorum present at this meeting, so we were not able to approve any motions.

Sutton Tri-Centennial Schedule of Events
Proposed Logo Designs Round #2

Submitted by

Rebecca Rehm
Clerk, Millbury Bicentennial Committee

March 17, 2009