AGENDA
BOARD OF SELECTMEN
MONDAY, NOVEMBER 15, 2004
6:30 p.m. - Convene Meeting - Conference Room 1
MINUTES
Acceptance of the Following:
Monday, November 1, 2004 Regular & Executive Sessions
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Public Hearing – Boys & Girls Club – Amusement Device
6:50 Assistant DPW Director
– Transfer Station
– Request for Bid Acceptance – Regional Salt Bid
7:00 Barnstable County Commissioners – Update on Services
COMMUNICATIONS & CORRESPONDENCE
1) Cape Cod Commission
2) Thomas J. O’Neill - DCPC
OLD BUSINESS
NEW BUSINESS
1) Affordable Housing Plan
2) Recommendation for Appointment – Zoning Board of Appeals Alternate
3) Policy for Certification of Appointment Process
4) Request for Pay Differential – Assistant Town Accountant
5) Certification of Betterment Assessment – Holland Mills
6) Request for Approval – Change Order #7 Senior Center
MMR ISSUES
EXECUTIVE SESSION
Board of Selectmen
Minutes
November 15, 2004
Present: Selectman Cahalane, Selectman Green,
Selectman Marsters, Selectman Myers
Town Manager Joyce Mason
Assistant Town Manager Jim Marr
Absent: Selectman Taylor
Meeting Called to Order by Chairman Cahalane at 6:30 p.m.
Town Hall Conference Room #1.
MINUTES:
Monday, November 1, 2004 Regular & Executive Sessions:
The above referenced minutes were deferred for quorum purposes.
APPOINTMENTS AND HEARINGS:
Public Comment: None at this time.
Assistant DPW Director – Transfer Station:
Catherine Laurent, Assistant Director of Public Works was present to discuss matters pertaining to the operation of the Transfer Station with members of the Board of Selectmen.
In particular, the Director responded to questions raised by the Selectmen relative to the acceptance of cash at the Transfer Station and practices to ensure accountability of said cash funds. The procedure as developed by the DPW for the collection and accountability of funds was outlined in a memorandum dated November 10, 2004.
It was agreed that the Town Auditor would be requested to address the current collection process and give consideration to utilize credit cards as an additional method of payment at the Transfer Station. With appropriate controls in place, it was agreed that the Town should be able to maintain this type of practice at the Transfer Station location.
Discussion continued on the matter of white goods and the fees paid for disposal. Ms. Laurent was directed to further define white goods and why they are separated to promote public awareness. It was noted that presently, white goods containing refrigerants are separated and fees are paid for their disposal. Presently, the Town does not charge for other scrap metal items.
To better track revenues and manage fees, it was recommended the DPW incorporate an additional income line item for the disposal of white goods.
Assistant DPW Director – Request for Bid Acceptance: Regional Salt Bid:
The Selectmen were requested to accept the Plymouth Regional Salt Bid for the Town of Mashpee as provided by Eastern Minerals, Inc. of Lowell, MA.
Motion made by Selectman Marsters to award the Plymouth Regional Salt Bid to Eastern Minerals, Inc. at a cost of $51.34 per ton.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Public Hearing – Boys & Girls Club – Amusement Device:
Selectman Cahalane opened the Public Hearing on the application of Boys & Girls Club of Cape Cod, Inc., for the addition of one (1) coin operated amusement device. Joyce Mason, the Town Manager read aloud the Public Hearing notice as published.
George Noonan, Unit Director of the Boys & Girls Club was present to discuss the license application with the Board of Selectmen. It was stated that it is not known what type of vending machine would be installed at the non-profit center. An affordable coin/token game machine is under consideration as a new type of activity for the students. The vending machine would not operate at the location on Sundays.
The actual cost of the vending machine between the vendor and Boys & Girls Club is under negotiation. Being no comment, the Selectmen motioned to close the Public Hearing.
Motion made by Selectman Marsters to close the Public Hearing.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Motion made by Selectman Marsters to approve the application of Boys & Girls Club of Cape Cod, Inc., for one (1) coin/token operated amusement device for a period of one-year from this date conditional upon an accepted agreement with the amusement vendor for negotiations to allow a favorable percentage to the Boys & Girls Club that is accepted by the Board of Selectmen. The motion includes the waiver of the annual permit fee of $100 for the amusement device from the Boys & Girls Club.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
COMMUNICATIONS AND CORRESPONDENCE:
Cape Cod Commission:
Correspondence was received from the Cape Cod Commission dated October 27th and 29th, 2004 relative to the proposed cinema and restaurant project on Route 130 at the former site of the VFW post and the proposed commercial plaza at 6 Falmouth Road, Route 28 Mashpee for a commercial building. Both projects are referred to the CCC as Developments of Regional Impact.
Thomas J. O’Neill – DCPC:
The Selectmen were in receipt of a memorandum from Thomas J. O’Neill dated October 29, 2004 regarding his dismay at the manner in which the Planning Board is proceeding on the DCPC. The matter was taken under advisement at this time.
Letter of Support – Army Corps of Engineers:
Motion made by Selectman Myers to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman Marsters.
VOTE: Unanimous. 4-0.
The Board of Selectmen received correspondence from the PTO “Helping Hands” group requesting a letter of support to the Army Corps of Engineers for their efforts to clear land necessary for the installation of playground equipment at the Quashnet School. It was noted that the School Committee has endorsed their support.
Motion made by Selectman Myers to authorize the issuance of a letter of support for the work initiative associated to the Quashnet School playground project addressed to the Army Corps of Engineers and to the Principal of the Quashnet School.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
It was suggested the Parent Teacher Organization contact the National Guard Bureau as an additional resource for assistance with the playground project.
New Town Website:
APPOINTMENTS AND HEARINGS:
Barnstable County Commissioners – Update on Services:
Representatives from the Barnstable County Commissioners updated the Selectmen on regional services provided by the County. It was noted that Barnstable County provided $28,808 in County Funds to the Town of Mashpee in fiscal year 2005.
Services include, the Cape Cod Commission; Affordable Housing Program, Planning Community Development and Regulatory Programs, Geographic Information System Program, Transportation Program, Waste Management and Water and Coastal Resources Program.
Additional services include; the Cape Cod Extension, Cape Light Compact, Children’s Cove, the County Dredge, Health and Environment, Human Services and Resource Development. New initiatives include the 100% affordable assisted living facility under construction in Pocasset and the rabies emergency bait program.
A video was presented to the Selectmen that will be disseminated on the public access television channel.
NEW BUSINESS:
Affordable Housing Plan:
Zella Elizenberry and Eric Smith were present to discuss the final Town of Mashpee Affordable Housing Plan. The plan was prepared by McGregor & Associates, a consultant hired by the Town with a $13,000 grant received from the Cape Cod Commission.
Upon approval, the plan would be submitted to the State Department of Housing and Community Development (DHCD). The Affordable Housing Committee voted unanimously to recommend the Selectmen’s approval.
Motion made by Selectman Myers to approve the Affordable Housing Plan for submission to the DHCD.
Motion seconded by Selectman Green.
VOTE: Unanimous. 3-0.
Selectman Marsters abstained.
NEW BUSINESS:
Recommendation for Appointment – Zoning Board of Appeals Alternate:
The Zoning Board of Appeals motioned to recommend to the Board of Selectmen, the appointment of Evano L. Cunha as an alternate member. A letter of interest from Mr. Cunha dated September 17, 2004 was submitted to the Selectmen for additional review.
Motion made by Selectman Green to appoint Evano L. Cunha as an alternate member of the Zoning Board of Appeals.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Marsters abstained.
Policy for Certification of Appointment Process:
At the request of the Board, the Town Manager submitted a recommended procedure for the Certification of Appointment Process in a memorandum dated October 27, 2004.
Motion made by Selectman Myers to adopt policy to grant the Chairman of the Board of Selectmen signatory authority on any and all positions within the Clerical Union, DPW Union, and PAP Contract subject to providing notice of such appointments to the entire Board within (7) days of signing authorization. Further, the Board of Selectmen will certify the appointment process by vote at a meeting of the Board on any managerial positions, including but not limited to Department Head, Assistant Department Head or any personal services contract or Administrators Union positions.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Request for Pay Differential – Assistant Town Accountant:
The Selectmen were requested to approve a pay differential for Dawn Thayer, Assistant Town Accountant. Ms. Thayer would receive Step 1 of the Town Accountant position with a pay rate of $27.43 per hour retroactive to October 18, 2004. It was noted that Ms. Rommelmeyer has completed her obligation as Consultant to the Town of Mashpee.
Motion made by Selectman Green to approve the pay differential for Dawn Thayer at Step 1 retroactive to the date of October 18, 2004.
Motion seconded by Selectman Marsters.
VOTE: Unanimous. 4-0.
Certification of Betterment Assessment – Holland Mills:
The Board of Selectmen reviewed the Order of Betterment Assessments for construction improvements to Holland Mill Estates. Said road improvements cost $76,058.90. The Town would assess a proportionate share of the cost of $1,584.56 to each parcel of land listed on Schedule A.
Motion made by Selectman Myers to Certify the Betterment Assessment upon the parcels of land listed on Schedule A for Holland Mills Estates.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Request for Approval – Change Order #7 – Senior Center:
Motion made by Selectman Green to approve Senior Center Change Order #7 in the amount of $482.79 as presented.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Adjournment:
Motion made by Selectman Myers to adjourn at 7:43 p.m. The Board will enter into Executive Session at this time for the purpose of discussing personnel matters and contract negotiations. The Board will not reconvene in Open Session.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Green, yes
Selectman Taylor, absent Selectman Marsters, yes
Selectman Myers, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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