Board of Selectmen
Minutes
June 7, 2004
Present: Selectman Cahalane, Selectman Taylor,
Selectman Marsters, Selectman Myers
Town Administrator Joyce Mason
Absent: Selectman Green
Meeting Called to Order by Chairman Cahalane at 6:30 p.m.
Town Hall, Conference Room #1.
MINUTES:
Monday, May 24, 2004 Regular and Executive Sessions:
Motion made by Selectman Taylor to approve the Regular and
Executive Session minutes of Monday, May 24, 2004 as presented.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Marsters abstained.
APPOINTMENTS AND HEARINGS:
Public Comment: None at this time.
NEW BUSINESS:
Acceptance of Resignation:
Assistant Director of Assessing:
David Tately submitted his resignation as Assistant Director of Assessing effective June 11, 2004. Correspondence was submitted to the Selectmen with respect to this regard dated May 28, 2004.
Motion made by Selectman Marsters to approve the resignation of David Tately as Assistant Director of Assessing.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor absent for vote.
NEW BUSINESS:
Administrative Assistant – DPW:
Correspondence was received from Susan Held, Administrative Assistant to the Department of Public Works dated June 1, 2004 resigning from her position effective June 18, 2004.
Motion made by Selectman Marsters to accept the resignation of Susan Held from the Department of Public Works effective June 18, 2004.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
Assistant Conservation Agent:
Lori Soucy remitted her resignation as Assistant Conservation Agent in a memorandum addressed to the Selectmen dated May 28, 2004. She intends to leave the position on June 25, 2004.
Motion made by Selectman Marsters to accept the resignation of Lori Soucy as Assistant Conservation Agent effective June 25, 2004.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
Library Building Committee Member:
A letter of resignation was received from Grace Taimage dated May 18, 2004 resigning from the Library Building Committee.
Motion made by Selectman Marsters to accept the resignation of Grace Taimage from the Library Building Committee.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor absent for vote.
NEW BUSINESS:
Letter of Resignation: (continued)
Barnstable County Home Consortium Member:
Correspondence was received from Leila Botsford dated May 20, 2004 resigning as Mashpee’s representative on the Barnstable County HOME Consortium Advisory Council.
Motion made by Selectman Marsters to accept the resignation of Leila Botsford from the Barnstable County HOME Consortium Advisory Council.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor absent for vote.
Position Vacancy Request:
Administrative Assistant – DPW:
Circulation Assistant – Library:
Temporary Assistant Conservation Agent:
Motion made by Selectman Marsters to approve the advertisement of the above referenced vacancy requests to fill no sooner than July 1, 2004.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
Recommendation for Appointment – Local Inspector:
Correspondence was received from the Personnel Administrator dated May 25, 2004 recommending the appointment of Russell Wheeler for the Local Inspector’s (Assistant Building Inspector) position through the in-house posting process.
Motion made by Selectman Marsters to appoint Russell Wheeler to the position of Assistant Building Inspector as recommended.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
NEW BUSINESS:
Recommendation for Appointment – Council on Aging:
Jack Dorsey was the recommended candidate to fill the vacancy on the Council on Aging. The nomination was forwarded to the Selectmen by Chairman Weinstein in a memorandum dated May 25, 2004.
Motion made by Selectman Marsters to appoint Jack Dorsey to the Council on Aging as recommended.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
Request to Waive Apparatus and Administrative Fees – Willowbend ProAm:
The Willowbend Children’s Charity requested the Selectmen waive the administrative and apparatus fee for the Mashpee Fire & Police needed for the charitable event on June 21, 2004. The charity donates to organizations that benefit the children of Mashpee and Cotuit.
Motion made by Selectman Marsters to waive the apparatus and administrative fees for Police and Fire for the Willowbend Children’s Charity event on June 21, 2004.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor absent for vote.
Approval of Bonding for Septic Loan Program:
Motion made by Selectman Marsters to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
Motion made by Selectman Marsters to vote to approve the bonding as submitted for the septic loan program. (enclosed)
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
OLD BUSINESS:
Orchard Road Signalization Discussion:
The Board of Selectmen discussed the critical need for signalization in Mashpee. In particular, the Orchard Road intersection off Route 28 was prioritized. The Town Administrator was directed to remit correspondence to the Cape Cod Commission in request to move the mitigation process forward within the next ninety days.
APPOINTMENTS AND HEARINGS:
Library Building Committee:
Sheldon Gilbert, Chair of the Library Building Committee gave an in-depth discussion on his committee’s recommendations regarding the construction and financing of a new Library for the Town of Mashpee.
Revised building elevations and floor plans for the 17,370 square foot Library were presented to the Selectmen as were staffing needs and operational costs for the new $4,449,000 facility.
A capital fundraising campaign is underway. To date, pledges in the amount of $130,000 have been received toward the $1.5 million goal. The privately donated funds would be used to finance all costs above the amount provided by the Town to bring the new Library to the residents of the Town of Mashpee. It was noted that it is necessary to secure $1 million in private donations before the Town can ask the voters to approve the capital expenditure.
The Library Building Committee has proposed the Selectmen support an article to be included in the warrant to raise and appropriate $3,500,000 for the Library facility. The Selectmen’s public support for the development of a new Library would enable the committee to continue fund raising efforts and to prepare a major publicity program.
It was agreed that the Town would not go to bond market until after the new fiscal year 2007 which begins on July 1, 2006 in order to ensure that enough debt has been retired to enable the Town to secure proceeds from the sale of revenue bonds without increasing taxes.
Library Building Committee: (continued)
Motion made by Selectman Marsters to vote to include on the November ballot, a debt exclusion question in the amount of $3.5 million for the construction of a new Library building.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 3-0.
Selectman Taylor was absent for vote.
The Selectmen requested the Library Building Committee present the Library construction program to the Finance Committee.
Selectman Taylor present.
Willowbend – Conservation Restriction:
Selectman Marsters stepped down. Selectman Myers also stepped down for the above referenced topic of discussion.
For quorum purposes, Selectman Marsters indicated that he would remain for discussion to perform his administrative duty to review the conservation restriction (CR) associated to the Willowbend Golf Course.
Patrick Butler, special counsel for the Willowbend Country Club, Inc. was present to discuss the conservation restriction with the Board of Selectmen. Correspondence was received from Town Counsel, Patrick Costello dated May 26, 2004 with respect to this regard.
Robert Sherman, Conservation Agent was also present in support of the conservation restriction. The first CR will place a restriction over the 9 hole Willowbend Golf Course expansion project in conformance with the Development of Regional Impact (DRI) permit granted by the Cape Cod Commission. As additional open space mitigation, a CR is being placed on approximately 20 acres on a parcel known as the “Noisy Hole” parcel off Meetinghouse Road in Mashpee.
Motion made by Selectman Taylor to approve and execute the Willowbend Conservation Restriction as presented.
Motion seconded by Selectman Marsters.
VOTE: Unanimous. 3-0.
Selectman Myers absent.
APPOINTMENTS AND HEARINGS:
AFCEE – Request to Place Monitoring Wells:
Michael Minior, Air Force Center for Environmental Excellence was present to request the Selectmen approve access to two parcels of conservation land to install a groundwater monitoring well at each parcel and to collect groundwater samples for investigative purposes.
The parcels are located on May 57, Parcel 47 103 Hooppole Road and May 57, Parcel 26, 140 Hooppole Road, Mashpee. A memorandum dated April 27, 2004 detailed the project proposal.
Motion made by Selectman Taylor to approve the request of AFCEE to enter the conservation properties to install monitoring wells and return periodically for future sampling activities as described.
Motion seconded by Selectman Marsters.
VOTE: Unanimous. 4-0.
Planning Board/Board of Appeals – Affordable Housing Discussion:
Selectman Marsters stepped down for the above referenced topic of discussion.
The Board of Selectmen met with members of the Planning Board and Board of Appeals to informally discuss issues relative to affordable housing in the Town of Mashpee. The Town Planner and Assistant Town Planner were also in attendance. It was noted that preliminary results of the planner’s needs assessment plan will be discussed on June 29th.
It was suggested that an improved line of communication be established with applicable Town board’s and committee’s and with the Housing Assistance Corporation. For informational purposes, it was also suggested that the ZBA disseminate updated regulations to the Planning Board.
Issues relative to density and the need for rental units were discussed. In particular, affordable units for Mashpee residents and Town employee’s were deemed a priority.
To maintain an open dialogue of increased communication, it was agreed that the chairs of the Zoning Board of Appeals and Planning Board would meet on a regular basis inviting additional members as needed.
COMMUNICATION AND CORRESPONDENCE:
Memorandum from Chief of Police:
Click It or Ticket Program/You Drink and Drive You Lose Program:
For informational purposes, the Selectmen reviewed the memorandum from the Chief of Police dated May 27, 2004 relative to the grant for the Click It or Ticket, You Drink and Drive You Lose enforcement patrols.
NEW BUSINESS:
Acceptance of Resignation – Affordable Housing Committee:
Motion made by Selectman Marsters to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
Late-filed correspondence was received from Joseph Marino resigning from the Affordable Housing Committee.
Motion made by Selectman Marsters to accept the resignation of Joseph Marino from the Affordable Housing Committee.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
COMMUNICATION AND CORRESPONDENCE:
Charter Committee:
The Selectmen directed the Town Administrator to draft a letter of appreciation to the members of the Charter Committee for their dedicated service. This date marks the last official day of the committee.
Adjournment:
Motion made by Selectman Marsters to adjourn at 8:30 p.m.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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