AGENDA
BOARD OF SELECTMEN
MONDAY, MARCH 7, 2005
6:30 p.m. - Convene Meeting - Conference Room 1
MINUTES
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Leisure Services Director
– Building Proposal/ Kids Klub
7:00 Joint Meeting with Finance Committee
– Budget Discussion
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
NEW BUSINESS
1) Annual and Special Town Meeting Warrants – Draft #1
- Review and Execution of P&S Agreement, 409 Main Street Realty Trust
- Review and Execution of P&S Agreement, Attaquin Place Realty Trust
MMR ISSUES
EXECUTIVE SESSION
Board of Selectmen
Minutes
March 7, 2005
Present: Selectman Cahalane, Selectman Green, Selectman Taylor,
Selectman Marsters, Selectman Myers
Town Manager, Joyce Mason
Meeting Called to Order by Chairman Cahalane at 6:30 p.m.
Town Hall, Conference Room #1.
APPOINTMENTS AND HEARINGS:
Public Comment: None at this time.
Leisure Services Director – Building Proposal/Kids Klub:
Selectman Taylor stepped down for the above referenced agenda topic of discussion.
Gus Frederick, Director of Leisure Services was present to request the Selectmen support the proposal of his department to establish A Kids Klub Pre-School and Daycare Center at the former location of the Mashpee Senior Center.
The program from the planned new location would include a Toddler program for children fifteen months to 2.9 years. It is the goal of the department to establish an Infant Program within six months of the expansion of the Toddler Program.
Present operations and constraints for the program currently operated out of the recreation building on Route 130 were disclosed. The former Carol Jacobson Senior Center would serve as an ideal location for the expansion that would include added space for a full-day care program for town employees and their families.
Discussion followed with respect to setting up an Enterprise Fund to support the Kids Klub building and its program. Occupancy scenarios were disclosed. It was noted that the program as its presently run is operating at or near capacity at the recreation building.
It was noted that an article would enable the creation of an Enterprise Fund which would self-fund the program 100% from tuition, donations and in-kind services.
Motion made by Selectman Marsters to approve the proposal of the Leisure Services Department to relocate the Kids Klub Pre-School and Daycare Center to the former Carol Jacobson Senior Center for a term of one-year. The seed money to support the relocation shall derive from the Leisure Service Revolving Fund.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Selectman Taylor absent.
Motion made by Selectman Marsters to place an article on the May Town Meeting Warrant that would create an Enterprise Fund.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Selectman Taylor absent.
Joint Meeting with Finance Committee – Budget Discussion:
The Board of Selectmen met with members of the Finance Committee
for the purpose of reviewing the omnibus budget for fiscal year 2006.
Line items associated to departmental requests and recommendations were considered.
Items held for further review included the salary/wage of the Town Clerk. It was agreed that Government Consulting Group, the firm hired to complete a classification and compensation study for the Town would be consulted regarding the appropriate salary percentage increase for this position. It was also agreed that the consultant would be consulted regarding the organizational structure of the Police Department. The department has requested to change the present part-time administrative clerk position, 19 hours to a full-time administrative assistant, 37.5 hours. At this time, the budget recommendation of the Town Manager does not include the salary and benefits related to the position. If funding were not available to be transferred for the position, it was agreed
that the position would be considered in October. GSG, Inc. would be consulted regarding the organizational structure of the Police Department.
The Capital Improvement Program recommendation will be finalized by the CIP Committee at their meeting this week. The present recommendation is $413,095. In addition, there is capital items associated to the Fire Department that would be funded through the Ambulance Receipts Account.
It was agreed that an ad hoc committee comprised of members of the Finance Committee, Board of Selectmen and School Department would meet to discuss recommendations for the upcoming school budget. At this time, the Town Manager has recommended a budget of $17,494,293. The figure does not include the Cape Cod Technical School appropriation.
The next scheduled budget meeting is Monday, March 21, 2005.
NEW BUSINESS:
Annual and Special Town Meeting Warrants – Draft #1:
The Board of Selectmen reviewed Draft #1 of the Annual and Special Town Meeting Warrants of Monday, May 2, 2005.
The Special Town Meeting Warrant will require approximately $221,353 to fund the unpaid bills of a prior fiscal year and the estimated snow and ice deficit. Funds for this purpose would derive from free cash.
Presently, the Annual Town Meeting has funding requests estimated to cost $2,840,892. Costs include requested new positions, the increase in hours of two positions, textbooks, GIS equipment, transfers or borrowing authorizations for waterways improvements, Chapter 90, ball fields, cemetery maintenance and land purchases.
The Town Manager recommended the Board deny all position requests due to budgetary constraints. The following articles were voted upon by the Board of Selectmen;
Motion made by Selectman Marsters to delete the Town Meeting Warrant article associated to the appropriation of $232,944 to the School Department for textbooks.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Motion made by Selectman Taylor to remove all Town Meeting Warrant articles associated to the creation of new positions, the hiring of two additional firefighters, and the increase of hours in the DPW and Police Department.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
With regards to the Leisure Service Department Revolving Account, it was agreed Town Counsel would be consulted with respect the creation of an Enterprise Fund. The Leisure Services Director will be consulted regarding the employment of two part-time employees versus the employment of one full-time employee in an effort to reduce budgetary concerns.
The Selectmen agreed to further review the Warrant at the next scheduled meeting.
Review and Execution of P & S Agreement, 409 Main Street Realty Trust:
Review and Execution of P & S Agreement, Attaquin Place Realty Trust:
Motion made by Selectman Taylor to approve and execute the Purchase and Sale Agreements between the Town of Mashpee and 409 Main Street Realty Trust and Attaquin Place Realty Trust subject to the approval of Town Counsel and contingent upon payment of taxes and betterments.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Selectman Marsters abstained.
Adjournment:
Motion made by Selectman Marsters to adjourn at 8:25 p.m.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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