AGENDA
BOARD OF SELECTMEN
MONDAY, APRIL 24, 2006
6:30 p.m. - Convene Meeting - Conference Room 1
MINUTES
Approval of the following:
Monday, April 10, 2006 Regular Session
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Public Hearing (cont’d) – Request of Mashpee Commons for Entertainment License
6:50 Assistant DPW Director – Bid Award Recommendations
- Year 3 for Operation of Transfer Station
- Annual Contracts (Paving, Cold Planing, Equipment Rental)
- Rental (Bouse House)
- Annual Bid Items – FY07
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
1) Request of Mashpee Community Concert Committee, Inc., - One Day Wine & Malt License for Mashpee Night at the Pops
NEW BUSINESS
1) Request for Special Permit – Mashpee Wampanoag Rod & Gun Club
2) Recommendation for Appointment – Affordable Housing Committee
3) MEMA – National Incident Management System Principles & Policies
MMR ISSUES
BLUE RIBBON COMMITTEE UPDATE
EXECUTIVE SESSION
Board of Selectmen
Minutes
April 24, 2006
Present: Selectman Green, Selectman Taylor, Selectman Cook
Town Manager Joyce Mason
Absent: Selectman Myers, Selectman Cahalane
Meeting Called to Order by Chairman Green at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, April 10, 2006 Regular Session:
Motion made by Selectman Cook to approve the Regular Session
minutes of Monday, April 10, 2006 as presented.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
APPOINTMENTS AND HEARINGS:
Public Comment: None at this time.
Assistant DPW Director – Bid Award Recommendations:
Year 3 for Operation of Transfer Station:
Catherine Laurent, Assistant Director discussed the DPW April 18, 2006 memorandum relative to the annual contract for the operation of the Transfer Station and hauling of recyclables.
The DPW recommended the annual contract be awarded to We Care Transportation, Inc. for fiscal year 2007. The award is the third year of a five-year bid. The FY07 bid represents a 2.7% increase from FY06. The hauling bid is approximately $5.00 greater than last year.
The proposed closure dates are ½ day on Christmas Eve, Sunday, December 24th, a full day on Easter, Sunday, April 16th and a full day on Mother’s Day, Sunday, May 14, 2006.
Motion made by Selectman Cook to award the three year contract for the operation of the Transfer Station and hauling of recyclables to We Care Transportation, Inc. for fiscal year 2007.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
APPOINTMENTS AND HEARINGS:
Assistant DPW Director – Bid Award Recommendations:
Annual Contracts (Paving, Cold Planing, Equipment Rental):
Upon review of the bids and contractor qualifications, the DPW recommended the Selectmen consider the following annual contracts for FY07;
Paving (all) – Lawrence Lynch Corporation
Cold Planing – Garrity Asphalt Reclaiming, Inc.
Equipment Rental (all) – Lawrence Lynch Corporation
It was noted the bids for cold planning and equipment rental provide the Town with the option to renew for two additional years. The paving bid is a one-year bid due to asphalt prices.
Motion made by Selectman Cook to award the annual contracts as recommended.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
MOTION WITHDRAWN
William Leva, Todesca Equipment Co., Inc. of Readville indicated that his firm was the low bidder for the paving portion of the above referenced annual contracts. He requested information with respect to the selection criteria.
Gregory Taylor, Director of Public Works indicated that upon evaluation, it was determined Todesca to be undesirable. Each bidder was required to submit three references from Cape towns. As noted, the Town of Bourne deemed the bidder desirable, the Town of Dennis deemed Todesca as undesirable and representation from the Town of Sandwich deemed the Todesca Company also as undesirable. A representative from Chapter 90 also made note of issues with the firm related to work conducted in the Town of Sandwich.
Mr. Leva stated that Mr. Taylor may be referencing to work that was done by the firm prior to 2004. Mr. Leva presented the Town Manager with six most recent letters of recommendation that include the Town of Bourne, Town of Abington, and the Town of Dighton. Other noted successful contracts include work conducted in the City of Boston and in the Town of Taunton. The company was noted to meet qualifications with the MA Highway Department. Mr. Leva requested his references be reviewed.
In response, the Town Manager recommended the Selectmen defer action regarding the paving portion of the annual DPW contract until further research is conducted. The Selectmen were in support of the referenced recommendation.
Motion made by Selectman Cook to withdraw the original motion.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
Motion made by Selectman Cook to award the annual contract to;
Cold Planing – Garrity Asphalt Reclaiming, Inc.
Equipment Rental (all) – Lawrence Lynch Corporation
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
Rental (Bouse House):
The DPW has recommended the annual contract for the rental of portable toilets be awarded to Bouse House Enterprises, Inc. for calendar year 2006. The award would be the second year of a three-year bid option.
Motion made by Selectman Cook to award the referenced annual contract to Bouse House Enterprises, Inc. for calendar year 2006.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
Annual Bid Items – FY07:
A list of contract extensions for fiscal year 2007 annual bid items was presented to the Selectmen in a memorandum dated April 18, 2006. The Town Manager recommended the Board approve the list as submitted.
Motion made by Selectman Cook to approve the contract extensions for the Annual Bid Items for FY07 as submitted.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
Public Hearing (cont’d) – Request of Mashpee Commons for Entertainment License:
The Board of Selectmen opened the Public Hearing on the application of Mashpee Commons Limited Partnership to provide entertainment to the public from June 3, 2006 through December 31, 2006. The entertainment is to be held in the Mashpee Commons, Mashpee, MA.
The hearing notice was read aloud in accordance to posting requirements. Lissa Lindsley was in attendance to discuss the annual license request with members of the Board of Selectmen.
Being no comment, the Board motioned to close the Public Hearing.
Motion made by Selectman Taylor to close the Public Hearing.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 3-0.
Motion made by Selectman Taylor to grant the request of Mashpee Commons LP for an Entertainment License as submitted.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 3-0.
OLD BUSINESS:
Request of Mashpee Community Concert Committee, Inc., - One Day Wine & Malt License for Mashpee Night at the Pops:
Steven Innis, Mashpee Community Concert Committee was present to request the Selectmen approve a wine and malt license for the 15th annual Mashpee Night at the Pops to be held on Saturday, July 29th with a rain date of July 30, 2006. The Selectmen were also requested to waive all Town fees with the exception of the cost of Police and Fire personnel.
For disclosure, Selectman Cook indicated she would invoke the rule of necessity to vote on the subject matter as a result of lack of voting quorum.
The MCCC is a non-profit entity. This is a free concert by the Cape Symphony Orchestra that is followed by an outstanding fireworks display.
Motion made by Selectman Taylor to approve a one day wine and malt license to Mashpee Community Concert Committee for the annual Mashpee Night at the Pops to be held on Saturday, July 29th with a rain date of July 30, 2006. All Town fees shall be waived with the exception of Police and Fire personnel.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 3-0.
NEW BUSINESS:
Request for Special Permit – Mashpee Wampanoag Rod & Gun Club:
Courtenay Mills, Mashpee Wampanoag Rod & Gun Club was in attendance to request the Selectmen approve the use of their liquor license on May 20, 2006.
Selectman Cook disclosed she would invoke the rule of necessity to vote on the referenced subject as a result of lack of voting quorum.
Motion made by Selectman Cook to grant a special liquor license permit to the Mashpee Wampanoag Rod & Gun on May 20, 2006.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
NEW BUSINESS:
Recommendation for Appointment – Affordable Housing Committee:
In response to advertisement, a letter of interest was received from Charlotte Garron dated February 9, 2006 to serve on the Mashpee Affordable Housing Committee. It was noted that Ms. Garron is presently employed as the administrative assistant to the Mashpee Town Planner and is well qualified for the position.
Motion made by Selectman Cook to appoint Charlotte Garron to the Affordable Housing Committee.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
MEMA – National Incident Management System Principles & Policies:
Motion made by Selectman Taylor, that the Town of Mashpee adopt the principles and policies of the National Incident Management System (NIMS); formally recognize the National Incident Management System (NIMS) as the local standard for incident management; and as such, adopt the Incident Command System as the Town of Mashpee’s official incident response system.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 3-0.
It was noted the Town has taken action to ensure that all applicable staff members are certified. Such action will allow the Town to continue to be eligible for grant funding.
COMMUNICATIONS AND CORRESPONDENCE:
Noisy Hole Road:
The matter of illegal dumping on Noisy Hole Road was discussed and will be brought before the Selectmen as a future agenda topic of discussion. The Town Manager is presently working with the Board of Health, DPW, the Town Planner, Fire and Police Chief’s and Conservation Commission to review potential solutions to alleviate this type of occurrence. A possible remedy is to gate the area.
Adjournment:
Motion made by Selectman Cook to adjourn at 6:55 p.m.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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