AGENDA
BOARD OF SELECTMEN
MONDAY, FEBRUARY 27, 2006
6:00 p.m. - Convene Meeting - Conference Room 1
MINUTES
Approval of the following:
Monday, February 6, 2006 Regular & Executive Sessions
APPOINTMENTS & HEARINGS
6:00 Town Counsel – Executive Session
6:30 Public Comment
6:40 Rotary Working Group Presentation - Planning Board/ School Committee
7:00 Commonwealth Capital Score - Planning Board
7:10 Special Event Application – Armenian Church of Cape Cod
7:15 Special Permit Application – Mashpee Chamber of Commerce – Night of 100 Wines
7:20 Human Services Director – Mashpee Unplugged
COMMUNICATIONS & CORRESPONDENCE
1) Kidz’ Korner Day Care
OLD BUSINESS
1) Review and Approval of Memorandum of Agreement – 10 Acre Site
2) Town of Brewster - Recommended Amendments to Room Occupancy Excise
3) Recommended Amendments for Permits/Passes for Transfer Station & Beaches
NEW BUSINESS
1) SEMASS Update
2) Location of Town Meeting
3) Exit Interview Policy for Review & Acceptance
4) Recommendation for Appointment – Planning & Construction Committee –ADA Representative
5) FY2007 Budget Review
6) Special and Annual Town Meeting Warrant Review (Draft 1)
MMR ISSUES
BLUE RIBBON COMMITTEE UPDATE
EXECUTIVE SESSION
Board of Selectmen
Minutes
February 27, 2006
Present: Selectman Green, Selectman Myers,
Selectman Cahalane, Selectman Cook
Town Manager, Joyce Mason
Absent: Selectman Taylor
Meeting Called to Order by Chairman Green at 6:04 p.m.
Town Hall, Conference Room #1.
APPOINTMENTS AND HEARINGS:
Town Counsel – Executive Session:
Motion made by Selectman Myers to adjourn at 6:05 p.m.
The Board will enter into Executive Session at this time for the
purpose of discussing potential litigation and the acquisition/disposition of real property. The Board will reconvene in Open Session at approximately 6:30 p.m.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Green, yes Selectman Taylor, absent
Selectman Myers, yes Selectman Cahalane, yes
Selectman Cook, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
Board of Selectmen
Minutes
February 27, 2006
Meeting Resumed: 6:46 p.m.
MINUTES:
Monday, February 6, 2006 Regular & Executive Session:
Motion made by Selectman Cook to approve the Regular and
Executive Session minutes of Monday, February 6, 2006 as presented.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
APPOINTMENTS AND HEARINGS:
Public Comment:
Glen Santos related concern with regards to lost revenue if the $5.00 discount for mail-in applications for Transfer Station and Beach permits is approved again this year.
It was noted the discounted mail-in process has been effective to reduce lines and staffing constraints allowing for more efficient use of staffing at the Sticker Office. Approximately 35% of total sales were through the mail.
Rotary Working Group Presentation – Planning Board/School Committee:
The Rotary Group Subcommittee gave a presentation to the Selectmen on the proposed ring road plan that would alleviate traffic at the Mashpee Rotary. A conceptual map detailing new and proposed roads was presented to the Selectmen for review.
Of noted concern was the use of a “paper” access road which lies closely to the Quashnet School that would be considered as a primary connector road for public dispatch to reduce response time. The School Committee indicated they are not opposed to the access to reduce response time, but are deeply concerned with student safety. The Town Planner indicated that the Police and Fire Departments complex is in need of a direct connection to Great Neck Road North. In his opinion, the old Bates Road connector located behind the Stop & Shop facility is the most beneficial option with improved and redefined turns.
In addition to connector roads, several round-about rotaries are proposed in the conceptual plan along Route 28 and on Great Neck Road North and South. Continuous movement allows for options to decrease emergency response time. It was noted that traffic volumes have not been fully determined although the Fire Chief has conducted traffic models to consider the movement of fire and rescue vehicles.
The conceptual plan connects Donna’s Lane with a newly proposed round-about. It was suggested that Donna’s Lane continued in a more direct path to Great Neck Road South across from the Wind Chime development to allow for better traffic flow and to increase public safety response.
Prioritized areas include alleviating traffic on Route 151, and creating an additional egress for the Fire & Police Department complex.
The Selectmen supported the concept and authorized the Rotary Working Group Subcommittee to move forward with engineering incorporating amendments as recommended to improve traffic flow.
Commonwealth Capital Score – Planning Board:
Tom Fudala, Town Planner discussed his memorandum of January 30, 2006 regarding potential Town commitments toward the Commonwealth Capital Program. It was noted that 30% of the Town’s score is tallied in state grant applications. To increase the score, the Town must commit to accomplish items before December 31, 2006.
To obtain additional points, Mr. Fudala recommended the Town update and certify the Town’s Open Space and Recreation Plan. Commitment to complete the plan would gain 2 additional points. Completing and having a Plan approved would add 4 points to the overall score. The completion of the Plan is also a requirement for Self-Help and other open space grant funding applications.
Amending land use regulations to allow “by-right” high-density housing, particularly large apartment buildings, non-age-restricted apartment buildings by-right as opposed to by special permit, and allowing the by-right apartment buildings to be 4 or more unit buildings would also add to the point score respectively.
In addition, the commitment to create a “40R” district allowing at least 23 apartments per acre and 8 single family homes per acre by-right would add 2 points to the score. It was noted that such a district and its regulations would require approval from the state. Mr. Fudala recommended to defer commitment action for further study.
Other points can be obtained by amending the cluster zoning by-law to make clustering subdivisions either, mandatory, by-right or subject to a density bonus. Mr. Fudala suggested an amendment to make clusters mandatory over a certain parcel size and to consider a density bonus. If adopted, the change would gain 3 additional points.
The creation of an Agricultural Commission, commitment to a Forest Stewardship Plan and to adopt zoning that would promote and preserve agriculture and forestry are additional examples that would improve the overall capital score.
At this time, the Selectmen agreed to commit to the completion of an Open Space and Recreation Plan, and to amend the cluster zoning by-law as referenced.
Mr. Fudala noted the Town’s Local Comprehensive Plan (LCP) should be updated every ten years. It has not been updated since 1998.
Special Event Application – Armenian Church of Cape Cod:
The Town of Mashpee was in receipt of an application from the Armenian Church of Cape Cod requesting to use the Mashpee Community Park to conduct a vigil on Sunday, April 23, 2006 for the commemoration of the Armenian Genocide of 1915.
Shahkeh Setian was in attendance to discuss the silent vigil request. An arched shaped sign taller than the Town’s criteria is proposed and would need to be further reviewed by the Building Department. The applicant was also requested to contact the Veteran’s Office for approval to fly the Armenian flag and to utilize the rose garden area. The matter will appear as a future agenda topic of the Board of Selectmen.
Special Permit Application – Mashpee Chamber of Commerce – Night of 100 Wines:
The Mashpee Chamber of Commerce submitted an application for the annual Night of 100 Wines event on Saturday, June 3, 2006 that would benefit the Mashpee Chambers scholastic awards and its community projects.
There was no representation to discuss the event at the Selectmen’s Meeting. The matter was tabled at this time.
Human Services Director – Mashpee Unplugged:
Louise Patrick, Human Services was present to request the Selectmen support “Mashpee Unplugged 2006”. The last “unplugged” event was held in 2004. This year specific activities are scheduled in the month of March through the School Department, Public Library, Council on Aging, Boys and Girls Club and Leisure Services. The activities are being promoted to raise awareness that there are alternatives to being “plugged in” to electronic equipment.
The Selectmen unanimously agreed to support the “unplugged” awareness campaign as presented.
COMMUNICATIONS AND CORRESPONDENCE:
Kidz’ Korner Day Care:
Correspondence was received from Kathleen Muzerall dated February 21, 2006 requesting land on Frank E. Hicks Drive for the construction of a Mashpee Child Care Early Learning Center. The matter was taken under advisement.
OLD BUSINESS:
Review and Approval of Memorandum of Agreement – 10 Acre Site:
The topic was deemed a matter related to Executive Session.
Town of Brewster – Recommend Amendments to Room Occupancy Excise:
Correspondence was received from the Town of Brewster dated February 13, 2006 relative to drafts of an amendment to extend the current room tax to private homes, condos and time-shares. The matter was taken under advisement. There was not additional comment.
Recommended Amendments for Permits/Passes for Transfer Station & Beaches:
Catherine Laurent, Assistant DPW Director was present to discuss amendments to the Policy for the Purchase and Use of Permits for the Mashpee Transfer Station and Mashpee Beaches/Regulations for Use and Operation of the Transfer Station.
As per the Selectmen’s directive, the public was allowed to comment on the above. Fourteen responses were received from residents regarding the permits/passes. Several residents were noted to be in opposition to the 8 bag limit of household trash per week. Other resident’s comments on the Trust. The policy was amended to read: For property owned by a Trust, the Trustee(s) shall be deemed owner of said property. For property owned by a LLC or a LLP, the Managing Member or the Managing Partner respectively shall be deemed owner of said property.
Discussion followed with regards to the benefits of curbside collection. It was agreed the matter would be further reviewed.
Policy regarding mandatory recycling or a pay as you throw incentive was considered. It was noted that it costs 4 times more to dispose of trash than it does to recycle.
The Selectmen agreed to defer the matter to the next scheduled meeting. It was determined the Board would remit additional comments in writing to the Assistant Director for consideration.
NEW BUSINESS:
SEMASS Update:
Catherine Laurent updated the Selectmen on SEMASS activities. It was noted that tipping fees are anticipated to increase in fiscal year 2008.
Location of Town Meeting:
Correspondence was received from the Town Moderator dated February 17, 2006 regarding the site for the upcoming Town Meeting. It was suggested the meeting be held at the Quashnet School due to concerns regarding acoustics, handicap accessibility, lighting and size of the auditorium.
Correspondence was received from Town Counsel regarding this concern. To address the issues raised by the Town Moderator, the Board of Selectmen agreed to hold the upcoming Town Meeting in the gymnasium of the Mashpee High School. Additional considerations brought up by the Board included, parking for seniors and handicapped residents, and the difficulty of live broadcast at the Quashnet School.
Motion made by Selectman Myers, subject to the approval of the School Committee, the Board of Selectmen shall “hold” the Town Meeting of May 2006 at the High School gymnasium.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 4-0.
Exit Interview Policy for Review & Acceptance:
The Board of Selectmen reviewed a draft Exit Interview Policy
for acceptance. Contained within the policy are instructions for turning in Town-owned property, discussion about the issuance of the last paycheck, and status of insurance and other benefits. Exit interviews are proposed to be conducted for all employees by the Personnel Administrator.
Motion made by Selectman Cook to accept the Exit Interview Policy
as presented.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Recommendation for Appointment – Planning & Construction Committee ADA Representative:
Correspondence was received from the ADA Committee dated February 9, 2006 recommending the appointment of Patricia Parolski as an ADA representative to the Planning & Construction Committee. A letter of interest was received from Ms. Parolski dated February 23, 2006 requesting consideration for appointment.
Motion made by Selectman Cahalane to appoint Patricia Parolski as an Ex-Officio Member of the Planning & Construction Committee.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 4-0.
FY07 Budget Review:
It was agreed the Board would schedule a separate workshop session to review the FY07 budget and analysis of available revenues.
A joint meeting with the Finance Committee will be held on Tuesday, March 7, 2006 at 6:30 p.m.
Special and Annual Town Meeting Warrant Review (Draft 1):
The matter will be discussed at the above referenced workshop session.
BLUE RIBBON COMMITTEE UPDATE:
It was announced the Cape Cod Commission has scheduled a conference on April 11th to discuss low income impact development.
The BRCC has recommended the Board of Selectmen request the Planning Board to update the Town’s Local Comprehensive Plan. As previously noted, the LCP should be updated every ten years.
Discussion followed with regards to directing the appropriate committee to re-evaluate their respective component of the Plan. A timeline of six months was considered to allow each board to give input into their area of expertise. It was noted the new Assistant Town Planner would be charged with the directive to organize and coordinate the update of the Plan.
Motion made by Selectman Cahalane to update the Town’s Local Comprehensive Plan requesting individual board’s and committee’s to give input to their respective component. Selectman Myers shall outline the process for developing the Local Comprehensive Plan on behalf of the Board of Selectmen.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 4-0.
Adjournment:
Motion made by Selectman Cook to adjourn at 8:55 p.m.
The Board will enter into Executive Session at this time for the purpose of discussing personnel matters. The Board will not reconvene in Open Session.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Green, yes Selectman Taylor, absent
Selectman Myers, yes Selectman Cahalane, yes
Selectman Cook, yes Opposed, none
Respectively submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
| 
