AGENDA
BOARD OF SELECTMEN
MONDAY, MARCH 5, 2007
6:30 p.m. - Convene Meeting - Conference Room 1
MINUTES
Approval of the following:
Monday, February 26, 2007 Regular and Executive Sessions
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Public Hearing – Capital Improvement Program
6:50 Otis Civilian Advisory Council President Jimmy G. Dishner, B/Gen (ret) USAF
COMMUNICATIONS & CORRESPONDENCE
1) USPS – New Facility
OLD BUSINESS
NEW BUSINESS
1) Request of DPW Director – Deficit Spending Snow & Ice Account
2) Annual Town Report Cover Selection
3) Recommendation for Appointment – Affordable Housing Committee
4) Request for Ambulance Fees Abatement
5) May Special & Annual Town Meeting Review/ Budget Review
6) Review & Execution of Betterment Assessment – Cranberry Ridge Road
7) Review & Execution of Betterment Assessment – Harbor Ridge Road
8) Article re: Historic District – Establishment – Creation of Commission
MMR ISSUES
BLUE RIBBON COMMITTEE UPDATE
EXECUTIVE SESSION
Board of Selectmen
Minutes
March 5, 2007
Present: Selectman Cook, Selectman Cahalane,
Selectman Myers, Selectman Green
Town Manager Joyce Mason
Assistant Town Manager Renè Read
Absent: Selectman Taylor
Meeting Called to Order by Vice-Chairman Cook at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, February 26, 2007 Regular and Executive Sessions:
Motion made by Selectman Cahalane to approve the Regular and
Executive Session minutes of Monday, February 26, 2007 as presented.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
APPOINTMENTS AND HEARINGS:
Public Comment:
Lee Gurney, Mashpee Historical Commission Chair discussed the Annual Town Meeting Warrant Article regarding the establishment of a Historic District and related article recommendations to amend the Town’s bylaws to create a Historic District Commission and to establish boundaries and specific regulations for the review of development within the proposed Historic District.
At their last meeting, the Board of Selectmen agreed to defer the article to the October Town Meeting to review the matter in standard procedure to review bylaw and zoning issues in October.
Ms. Gurney discussed the mandate of the Historic District Study Committee charged to investigate the establishment of a Historic District in the traditional Mashpee Village center. A map of the proposed district was reviewed. It was noted, the district as proposed does not include the Old Indian Meetinghouse and One Room Schoolhouse located on Meetinghouse Road. It was agreed the matter would be further discussed and reviewed with the Building Department.
APPOINTMENTS AND HEARINGS:
Public Hearing – Capital Improvement Program:
The Board of Selectmen opened the Public Hearing on the proposed
Capital Improvement Plan for FY2008. The Hearing notice was read aloud in accordance with posting requirements. Members of the Capital Improvement Program (CIP) Committee were in attendance.
Article #3 of the Annual Town Meeting Warrant proposes to appropriate, borrow, or transfer from available funds, the sum of $1,012,388 to various department Capital Accounts. Funding for the replacement of (2) ambulances, $330,000 would derive from the Ambulance Receipts Account.
Being no comment, the Board motioned to close the Public Hearing.
Motion made by Selectman Cahalane to accept the Capital Improvement Program Committee (CIP) recommendation, and adopt the Capital Improvement Program for FY08 in the amount of $1,012,388.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Otis Civilian Advisory Council President Jimmy G. Dishner, B/Gen (ret) USAF:
As a result of appointment conflicts, James Dishner was unable to meet with the Board of Selectmen. The matter of discussion would be placed on a future agenda topic of the Board of Selectmen.
COMMUNICATION AND CORRESPONDENCE:
United States Postal Service:
Correspondence was received from the United States Postal Service (USPS) dated February 26, 2007 regarding the site location for the future Mashpee Post Office. It was noted the letter concludes their advertisement and site reviews for possible locations.
The USPS intends to construct a new facility on Steeple Street, Mashpee Commons, Building 22 next to the proposed expanded Library.
OLD BUSINESS:
MEZ Realty – Lakeside Estates Use Tax:
Assistant Town Manager Read indicated that he is scheduled to meet with representatives of MEZ Realty to discuss their request to reduce the Use Tax and to review matters regarding back taxes and compliance. A report will be presented to the Selectmen at their next meeting.
NEW BUSINESS:
Request of DPW Director – Deficit Spending Snow & Ice Account:
Gregory Taylor, Director of Public Works was in attendance to request the Board authorize his department to deficit spend the Snow & Ice Account budget if necessary. To date, there have been ten snow and ice events. Material reserves which have risen in cost are in need of replenishment.
Motion made by Selectman Myers to authorize the Department of Public Works to deficit spend the Snow & Ice Account if necessary.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 4-0.
Annual Report Cover Selection:
The Board of Selectmen reviewed several pieces of artwork submitted by students in the Mashpee Public Schools. A beach scene submitted by a high school student was selected for the cover of the Annual Town Report. Additional artwork selected by the Board from the Mashpee student body would be portrayed in other areas of the report.
The Board agreed to invite the selected students to attend a Selectmen’s Meeting for recognition. The use of student artwork for the Annual Town Report would be considered for next year’s booklet.
NEW BUSINESS:
Recommendation for Appointment – Affordable Housing Committee:
A letter of interest was received from Kalliope Egloff in response to the vacancy notice for appointment to the Affordable Housing Committee. Additional correspondence was received from the Affordable Housing Committee dated February 15, 2007 recommending her appointment.
Motion made by Selectman Cahalane to appoint Kalliope Egloff to the Affordable Housing Committee.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Request for Ambulance Fees Abatement:
The Selectmen were in receipt of correspondence from the Town Manager dated March 1, 2007 regarding ambulance hardship abatements for ambulance transport services. Discussion followed regarding this concern.
It was agreed the Fire Chief would be requested to prepare a report and guidelines for policy regarding ambulance fees for abatement. A draft policy is requested to be placed on the agenda by the end of June.
Motion made by Selectman Cahalane to accept the hardship abatements for ambulance transport services as presented.
Motion seconded by Selectman Myers.
VOTE: 3-1. Motion carries.
Selectman Cook opposed, Selectman Taylor absent.
NEW BUSINESS:
May Annual and Special Town Meeting Review/Budget Review:
The following items held at the last meeting were clarified;
Unemployment Expense: Breakdown of Unemployment Disclosed
*Explanation for All Employee’s Requested
Leisure Services: Enterprise Fund – Report of Expenses Presented
Kids Klub: Enterprise Fund – Report Disclosed
Article re: Historic District – Establishment - Creation of Commission:
Motion made by Selectman Myers to place the above topic on the Selectmen’s agenda.
Motions seconded by Selectman Cahalane.
VOTE: Unanimous. 4-0.
The establishment of a local Historic District was discussed and re-considered as an article for the May 2007 Annual Town Meeting Warrant.
It was determined the article would remain open for consideration on the May Warrant pending additional comment from the MHC Public Hearing. The Selectmen will make a final determination at their meeting of March 26, 2007.
Continued clarification of items held at the last meeting as follows;
Police: Number of Employee’s: 36, FY07 – 38, FY08
Animal Control Officer: $45,000
Tree Warden: Number of Hours: $1350 stipend
Approximately 16 hours per year to attend training seminars for recertification and updates, attendance
of public hearings, marking of trees, etc.. Employee under direction of Director of Public Works
Herring Warden: Number of Hours: 150-200 hours
Enforcement, maintenance and repairs as needed
Street Lighting: Number of Lights, Cost: 365 fixtures, $489 per month
Continued clarification of items held at the last meeting as follows;
Library: Number of Employee’s: 6 year round employee’s, (1) 19 hour per week proposed in budget for eight weeks
Lifeguards: Number is not reduced, anticipating new lifeguards
County Retirement: Breakdown of employee’s & coverage pending
Town’s rate is 4.8% of the total aggregate of participating Cape communities
Medical Insurance: Breakdown is not available to date
Town Insurance: Breakdown is pending
The Selectmen are to receive copies of the breakdown of the following categories; County Retirement, Medical Insurance and Town Insurance for further analysis when they become available.
School: Town Manager’s budget recommendation: 5.73% increase
The budget recommendation for FY08 will be posted on the Town’s website. Additional public forums beginning April 1st will be offered to disclose the budget information to the interested public.
NEW BUSINESS:
Review & Execution of Betterment Assessment – Cranberry Ridge Road:
The Board of Selectmen reviewed the Order for Betterment Assessments for construction improvements to Cranberry Ridge Road. It was disclosed the maximum betterment to be assessed to the residents is $2,488.56. Said road improvements are projected to cost $32,351.32.
Motion made by Selectman Cahalane to approve and execute the Order for Betterment Assessment for road improvements to Cranberry Ridge Road.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Review & Execution of Betterment Assessment – Harbor Ridge Road:
The Order for Betterment Assessments for construction improvements to Harbor Ridge Road was reviewed by the Board of Selectmen. The maximum betterment cost to be assessed to the residents is $1,935.85.
Said road improvements are estimated to cost $21,294.35.
Motion made by Selectman Cahalane to approve and execute the Order for Betterment Assessment for road improvements to Harbor Ridge Road.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
BLUE RIBBON COMPREHENSIVE COMMITTEE UPDATE:
Correspondence was received from the Blue Ribbon Comprehensive Committee (BRCC) dated March 5, 2007 relative to post Blue Ribbon Comprehensive Committee recommendations. A Selectmen’s Advisory Council is recommended for establishment to consist of (11) individuals who are the Chairman and/or designated representatives including (2) At-Large positions to review critical issues effecting the Town and make recommendation to the Board of Selectmen.
The Selectmen determined to defer action until a final report is submitted in accordance to the mandate set forth by the Board eighteen months ago. The report will be placed on the Selectmen’s agenda of April 9, 2007 for review and discussion.
Adjournment:
Motion made by Selectman Green to adjourn at 7:50 p.m.
The Board will enter into Executive Session for the purpose of discussing labor issues and potential litigation. The Board will not reconvene in Open Session.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Taylor, absent Selectman Cook, yes
Selectman Cahalane, yes Selectman Myers, yes
Selectman Green, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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