AGENDA
BOARD OF SELECTMEN
THURSDAY, MARCH 1, 2007
5:00 p.m. - Convene Meeting - Conference Room 1
MINUTES
APPOINTMENTS & HEARINGS
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
NEW BUSINESS
1) May Special & Annual Town Meeting Review/ Budget Review
MMR ISSUES
BLUE RIBBON COMMITTEE UPDATE
EXECUTIVE SESSION
Board of Selectmen
Minutes
March 1, 2007
Present: Selectman Cook, Selectman Cahalane,
Selectman Myers, Selectman Green
Town Manager Joyce Mason
Assistant Town Manager Renè Read
Absent: Selectman Taylor
Meeting Called to Order by Vice-Chairman Cook at 5:05 P.M.
Town Hall, Conference Room #1
NEW BUSINESS:
May Special & Annual Town Meeting Review/Budget Review:
The Board of Selectmen conducted a workshop session for the purpose
of reviewing the May Annual & Special Town Meeting Warrants and FY2008 Budget Recommendation of the Town Manager.
Special Town Meeting Warrant of May 2007:
The Selectmen reviewed the draft Special Town Meeting Warrant dated February 22, 2007. It was noted the Community Preservation Articles as reflected on the Annual Town Meeting Warrant would be transferred to the Special Town Meeting Warrant as funding is readily available for the proposed CPA funded projects.
The following articles were placed on hold for additional review and/or deleted from the warrant;
HELD: $31,176 to the Trans Trust Unemployment Expense Account
Clarification re: Number of employee’s - Town and
School Departments collecting unemployment funds.
REMOVED: $5,000 to the Cemetery Reserve Receipt Account
Annual Town Meeting Warrant Review:
The draft of the Annual Town Meeting Warrant dated February 22, 2007 was reviewed. The following articles were placed on hold for additional review and/or deleted from the May 2007 warrant;
HELD: Article #2: To fund the annual operating budgets for the various
Town Departments. Held for contingency plan, School budget.
HELD: $2,000,000: To fund a supplementary amount for the design and
construction of a new public library contingent upon the debt exclusion question on the May 2007 general election ballot.
Bond counsel to review language. Recommendation to add:
September 1, 2007 deadline date as imposed by the Selectmen.
REMOVED: $70,000: To provide access along Wills Work Road to
Town property and parking area at the 10 acre parcel at South
Cape Beach. Recommendation to seek funding initiative through CIP and/or use of CPA funds.
REMOVED: Easement Taking and Layout Plan of Cape Drive.
Defer to October Town Meeting Warrant.
REMOVED: To change position in Town Clerk’s Office from part-time
19 hours to full-time 37.5 hours.
TYPO: Article: Council on Aging Revolving Account. To re-authorize.
HELD: Leisure Service Enterprise Fund – To re-authorize.
Held for monetary figures.
HELD: Kids Klub Enterprise Fund. Held for monetary figures.
HELD: Board of Assessors – Stipend. Recommendation for new
explanation language.
HELD: Indemnification of Retired Police Officers and Firefighters.
Held for further clarification.
REMOVED: To add bylaw to Town Code to track Yard Sales.
Defer to October Town Meeting Warrant.
HELD: To amend bylaw to establish Historic District, create Historic
District Commission. Defer to October Town Meeting Warrant.
Review of FY2008 Budget:
The Board of Selectmen reviewed the Town Manager’s FY2008
Budget Recommendations as reflected in the memorandum of February 1, 2007. The balanced budget as presented utilizes available funds. The budget does not include; funding for contract settlements, use of the stabilization fund, funding for the unfunded liability mandate and provisions for a decline in state aid.
It was disclosed, the School Department may move forward with a budget request that exceeds the Town Manager’s budget recommendation, creating a shortfall of $770,982. A petition article seeks to offset the difference between the School Committee’s budget and the budget recommendation of the Selectmen and Finance Committee. As a contingency plan, the Selectmen agreed to consider a ballot question to seek approval to override Proposition 2 ½ in the shortfall amount. Final judgment regarding the budget and the potential override question would be determined at the Selectmen’s Meeting of March 26, 2007.
Members of the Finance Committee were in attendance for discussion purposes. Each line item of the budget was reviewed. The following items were placed on hold for additional review and clarification.
HELD:
Police: Number of Employee’s – Salaries
Cost for Animal Control Officer
Tree Warden: Number of Hours on Job
Herring Warden: Number of Hours on Job
Street Lighting: Total Number of Lights – Cost per Light
Library: Number of Employee’s – Explanation of Line Item
Amend Line Item to Read: Seasonal Employee’s
Recess: 7:00 p.m. Meeting resumed: 7:04 p.m.
HELD:
Leisure Services: Lifeguards – Number is Reduced
Question regarding adequate coverage
County Retirement: Number of Retiree’s
Medical Insurance: Number of Employee’s & Number Covered
Retiree’s having Medical Coverage, Cost
Town Insurance: Breakdown of each policy re: Buildings, Workman’s’ Compensation Insurance, etc.
Use of GIS System in Vehicles – Update
Deemed an Insurance Cost Savings
It was agreed the Budget Overview for Fiscal Year 2008 would be
Adjournment:
Motion made by Selectman Myers to adjourn at 7:56 p.m.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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