AGENDA
BOARD OF SELECTMEN
MONDAY, DECEMBER 1, 2008
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
MINUTES
Approval of the following:
Monday, November 17, 2008 Regular & Executive Sessions
APPOINTMENTS & HEARINGS
6:30 Public Comment
Mashpee Sports Certificate Presentation
6:40 Superintendent of Schools – Update
MSBAB Grant Endorsement
6:50 DPW Director
- Trash Update
- Recommendation for Contract Award – Purchase of Ice Ban
- Change Order #1 – Fuel Depot
- Change Order #1 – Town Hall Roof Repair
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
NEW BUSINESS
1) Acceptance of Resignation - EDIC
MMR ISSUES
ENVIRONMENTAL OVERSIGHT COMMITTEE
EXECUTIVE SESSION
Board of Selectmen
Minutes
December 1, 2008
Present: Selectman Cahalane, Selectman Taylor, Selectman Cook, Selectman Myers
Town Manager Joyce Mason
Absent: Selectman Green
Meeting Called to Order by Chairman Cahalane at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, November 17, 2008 Regular & Executive Sessions:
Motion made by Selectman Cook to approve the Regular and
Executive Session minutes of Monday, November 17, 2008 as presented.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 3-0.
Selectman Myers abstained.
APPOINTMENTS AND HEARINGS:
Public Comment: None at this time.
Mashpee Sports Certificate Presentation:
Michael Horne, the Athletic Director introduced the captains and coaches of the Mashpee High School fall athletic teams to the Board of Selectmen. Recognition was given to the Boys Cross Country Team, 2008 champions, the Boys Soccer Team, winners of the Cape & Islands Sportsmanship Award, and the MHS Football Team, acknowledged for their successful season and their fourth straight win against the Cape Cod Technical School on Thanksgiving.
The MHS cheerleaders were also recognized for receiving the Sportsmanship award as winners in the South Shore League and the girl’s field hockey team for their achievements making their league tournament for eight straight years. The girl’s soccer also won the MIAA District C Sportsmanship award and the golf team was also recognized for their continued success making the MIAA tournament for ten consecutive seasons.
Certificates of appreciation were presented to the coaches and the athletes on behalf of the Board of Selectmen.
Superintendent of Schools – Update:
Ann Bradshaw, Superintendent of Schools gave an overview of recent honors and awards, co-curricular activities and academic achievements in the Mashpee Public Schools.
Ms. Bradshaw indicated that enrollment has decreased by 72 students. In 2008 there are 1857 students enrolled district-wide compared to a collective enrollment of 1935 students last year. The decrease in enrollment is attributed to school choice and residency issues. It was noted that special education enrollment has also decreased by 40 students. In 2007, there were 329 special education students enrolled. Presently there are 289 special education students district-wide. In an effort to increase enrollment, Ms. Bradshaw indicated she would like to expand the pre-school enrollment.
MSBAB Grant Endorsement:
Motion made by Selectman Taylor to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 4-0.
The School Department has requested the Selectmen approve a grant application to the Massachusetts School Building Assistant Bureau for energy conservation and replacement projects. Grant funding is requested for the KCC Energy Management System Phase I & II, and for the Quashnet HVAC Phase II replacement. No matching funds are required for the grant if attained. The projects as identified are noted to be contained in the Capital Improvement Program (CIP).
Motion made by Selectman Cook to approve the (2) above referenced projects for MSBAB grant funding.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 4-0.
The Selectmen expressed appreciation to Ms. Bradshaw for seeking alternative funding initiatives for the capital project needs.
DPW Director:
Trash Update:
Catherine Laurent, Director of Public Works outlined (3) scenario’s for the handling of trash and recycling. It was noted the contract with the present operator of the Transfer Station expires at the end of the fiscal year. As per the contractual agreement, the Town has the ability to negotiate a one-year extension to allow a full study of the options. The Selectmen agreed to further review specifications to re-bid the contract. The current contract with SEMASS expires in calendar year 2014.
Ms. Laurent reviewed the three options to be considered for FY2010 which include curbside collection, the pay-as-you-throw (PAYT) program, and maintaining status quo. Upon review, it was agreed the Selectmen would further discuss this matter at the next meeting to obtain additional input from Selectman Green, absent for this meeting.
The curbside initiative if instituted in FY10 it is anticipated to cost $1,353,600 in weekly trash and recycling for all residential households. Additional fees added to the total appropriation estimate of $2,008,976 include operational and disposal costs at the Transfer Station and tipping fees. The figure is based on the assumption there is a 25% reduction in trash with the added recycling program.
Of note, is revenue $572,375 anticipated to be lost from the hauler ($196,000) as reimbursement for private residential curbside, permit fees ($346,435 from FY09) and recycling ($29,940) from current collection practices.
The total estimated cost for curbside collection is $2,397,761 or an annual cost of approximately $255 per household. The estimated sum is dependent upon the number of residents participating in the curbside collection program.
With regards to haulers for private residential curbside, the Selectmen agreed to work with the Board of Health to require mandatory recycling collection. It is estimated that one-half of the residents in the Town of Mashpee use private hauling services. This matter will be further reviewed at the next meeting.
In the pay-as-you-throw program (PAYT), users are required to purchase bags for waste disposal. Costs were quoted for 33 gallon ($1.50), 14 gallon ($1.00) and 8.5 gallon ($0.50) bags. Costs associated to the three different sized bags amount to $53,833. The program as outlined would hopefully bring forth an incentive for residents to recycle.
Grant funding is available to investigate the PAYT program.
The tipping fees assuming a 25% trash reduction remain the same as in curbside collection, $327,925. Operational costs at the Transfer Station, hauling fees and disposal fees are estimated to cost $587,518, an equal cost to the status quo option.
Anticipated costs for the PAYT amount to $969,276 to bring forth a projected revenue cost of $805,570. However, revenue assumptions can vary based on the amount of recycling done by individual households.
Maintaining status quo reflects a total of $1,001,271 in tipping fees and transfer station costs. Revenue generated amounts to $467,025.
It was also decided the Board would hold a public hearing on the scenario’s outlined to handle trash and recycling, and continue to educate the public on the benefits of recycling practices.
The Director of Public Works was requested to review permit fees of comparable communities for continued review.
Recommendations for Contract Award – Purchase of Ice Ban:
Catherine Laurent, Director of Public Works recommended the Board award the contract for the purchase and delivery of Ice Ban to Safe Road Services of Franklin, MA. The bid was obtained through a regional salt bid. Copies of the bid results were submitted in the recommendation for the award of contract dated November 24, 2008.
Motion made by Selectman Myers to accept and award the Contract for the Purchase of Ice Ban to Safe Road Services for a price of $0.93 per gallon.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 4-0.
Change Order #1 – Fuel Depot:
Change Order #1 – Town Hall Roof Repair:
It was noted the above referenced Change Orders are pending the Planning & Construction Committee’s review. It was agreed that approval would be deferred to the next Selectmen’s Meeting for additional input.
NEW BUSINESS:
Acceptance of Resignation – EDIC:
Motion made by Selectman Cook to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
Motion made by Selectman Cook to accept the resignation of Elizabeth Curtin from the EDIC with regret.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
ENVIRONMENTAL OVERSIGHT COMMITTEE:
In response to the Selectmen’s request to prioritize potential Textron settlement funding, the Environmental Oversight Committee (EOC) prioritized the following projects; the Santuit Pond Study - $60,000, publishing and disseminating to all Mashpee households, a guide relative to the Protection of Cape Waters for a projected cost of $30,000, and the purchase of Stormwater Devices associated to the construction of swales, estimated to cost $75,000.
With regards to the Santuit Pond Study it was noted the proposal received from ENSR of Sagamore Beach was deemed highly advantageous and most favorable by the EOC. Contract negotiations brought forth a price quotation of $51,500 for a diagnostic study to characterize and quantify nutrient inputs to the pond, to define the Total Maximum Daily Load (TMDL) value and recommendations for remedial activities.
The Selectmen requested a copy of the proposal from ENSR.
It was disclosed there were discussions to modify the proposal to incorporate testing of the surrounding bogs. Upon review, the EOC agreed to remain within the perimeters of the original RFP scope.
The Selectmen as the contract awarding authority have the ability to interview the three firms submitting proposals for the Santuit Pond Study. Upon discussion, it was agreed the Cape Cod Commission would be consulted with respect to conducting an independent review of the three proposals.
ENVIRONMENTAL OVERSIGHT COMMITTEE:
With regards to the booklet relative to the Protection of Cape Waters, it was not known if Textron funding would support this type of project. The money is required to be used to “restore, replace or acquire equivalent of the injured resources.” It was suggested the School Department be consulted regarding this initiative and perhaps to incorporate graphics and design into a booklet for Mashpee. Additional funding initiatives would be reviewed to offset costs for publication.
The Santuit Pond discussion continued as the Board was notified an EOC member met with the Board of Health to review algae issues as it pertains to the overall safety of public health and to request funding from the Finance Committee to address some of the issues. To follow correct protocol, requests for funding from the Finance Committee should be directed to the Board of Selectmen, and it is the purview of the Board of Health to make determinations regarding health issues.
With regards to water quality monitoring devices, it was noted the Tribal Council has acquired an automated water quality measuring device and is presently monitoring the water quality of Santuit Pond.
Lastly, it was noted the Department of Environmental Protection (DEP) has approved the Mashpee High School Zone II re-delineation as it relates to the wastewater treatment plant. It was noted the Town would assume responsibilities of the MHS treatment facility effective July 1, 2009.
Adjournment:
Motion made by Selectman Taylor to adjourn at 8:00 p.m.
The Board will enter into Executive Session at this time for the purpose of discussing personnel matters. The Board will not reconvene in Open Session.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Taylor, yes
Selectman Cook, yes Selectman Green, absent
Selectman Myers, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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