AGENDA
BOARD OF SELECTMEN
MONDAY, JULY 21, 2008
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
MINUTES
Approval of the following:
Monday, June 16, 2008 Regular & Executive Sessions
Friday, June 27, 2008 Executive Session
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Planning Board – Joint Appointment of Associate Member
6:45 Fire Chief – Station No. 2 Staffing
6:50 EDIC Update
7:00 Mashpee Housing Authority – DHCD Funding for Breezy Acres
7:10 Planning & Construction Committee – Library Presentation
COMMUNICATIONS & CORRESPONDENCE
1) Resignation of Human Services Director
OLD BUSINESS
NEW BUSINESS
1) Application for One-Day Permit – Mashpee Chamber of Commerce
2) Request to Place Bench at Memorial Park
3) Fire Permit Request – Wilson Grove Beach
4) Request to Access Town Land – Sewer Commission
5) Energy Discussion (Survey/ Policy)
6) Adoption of Financial Policies & Procedures Manual
7) Recommendation for Bid Acceptance –Valuation Consulting Services
8) Recommendation for Appointments (3) – Affordable Housing Committee
9) Recommendation for Appointment – Historic District Commission
10) Recommendation for Appointment – HOME Consortium Advisory Council
11) Recommendation for Appointment – Waterways Commission
12) Waterways Commission Correspondence – Dredging
13) Order of Betterment Assessment – Regatta Drive/ Crestview Circle
14) Order of Betterment Assessment – Wintergreen Drive
15) Order of Betterment Assessment – Meadowbrook Road
16) Request for Approval of Year-End Balance Transfers
MMR ISSUES
ENVIRONMENTAL OVERSIGHT COMMITTEE
EXECUTIVE SESSION
Board of Selectmen
Minutes
July 21, 2008
Present: Selectman Cahalane, Selectman Taylor, Selectman Cook,
Selectman Green, Selectman Myers
Town Manager Joyce Mason
Assistant Town Manager René Read
Meeting Called to Order by Chairman Cahalane at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, June 16, 2008 Regular & Executive Sessions:
Motion made by Selectman Cook to approve the Regular and
Executive Session minutes of Monday, June 16, 2008 as presented.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Friday, June 27, 2008 Executive Session:
Motion made by Selectman Cook to approve the Executive
Session minutes of Friday, June 27, 2008 as presented.
Motion seconded by Selectman Green.
VOTE: Unanimous. 4-0.
Selectman Myers abstained.
APPOINTMENTS AND HEARINGS:
Public Comment:
Shahkeh Yaylaian Setian was in attendance to discuss concerns regarding the No Place for Hate designation as it relates to the Armenian Genocide denial issue with members of the Board of Selectmen. Ms. Setian informed the Board the national Anti-Defamation League (ADL), a sponsor of the No Place for Hate program has failed to support the Armenian people and have lobbied against recognition of the Armenian genocide.
Ms. Setian requested the Selectmen rescind its endorsement of the Town’s relationship with the ADL’s No Place for Hate program. Statements from ten of the thirteen Massachusetts towns that have severed their ties with ADL’s No Place for Hate were presented to the Selectmen for additional review. A Resolution on the ADL No Place for Hate Armenian issues was also submitted to the Board for adoption.
It was agreed the Selectmen would defer action to consult with the Town’s Affirmative Action Committee, an organization of the No Place for Hate program. The matter will be placed on the Selectmen’s August agenda for continued review.
Planning Board – Joint Appointment of Associate Member:
The Board of Selectmen met in joint convention with members of the Planning Board for the purpose of appointing an associate member. The Planning Board opened their meeting. In attendance were Beverly Kane, Dennis Balzarini, Joseph Mullin and James Leonard.
A letter of interest to serve as associate member of the Planning Board was received from Mary Elaine Waygan. Ms. Waygan is employed by the Town of Yarmouth as an Administrative Assistant in the Department of Community Development. Her municipal qualifications make her an excellent candidate for appointment.
Motion made by Mr. Balzarini to appoint Mary Elaine Waygan to the position of Associate Member to the Planning Board.
Motion seconded by Mr. Mullin.
Motion made by Selectman Taylor to appoint Mary Elaine Waygan to the position of Associate Member to the Planning Board.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 9-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Taylor, yes
Selectman Cook, yes Selectman Green, yes
Selectman Myers, yes
Planning Board Members:
Beverly Kane, yes Dennis Balzarini, yes
Joseph Mullin, yes John Leonard, yes
Opposed, none
The Planning Board adjourned their meeting.
Public Comment:
Susan Orback, aide to Senator O’Leary gave a general update to the Selectmen regarding recent legislative action. It was agreed the Selectmen would email the Town’s two State Representatives to request support of Senator O’Leary’s water management bill. The Senator is expected to attend a Selectmen’s Meeting this fall.
Fire Chief – Station No. 2 Staffing:
George Baker, Fire Chief presented an overview of the Mashpee Fire & Rescue Department as it relates to future staffing needs at the new Fire & Rescue Station located in South Mashpee on Red Brook Road. Station No. 2 is scheduled for substantial completion in mid-September.
Currently, the shift staffing is 6 persons during the day and 5 at night.
Several scenarios were proposed to staff Station No. 2 to conform to salary and overtime constraints. The staffing concept was outlined in a memorandum dated July 8, 2008 addressed to the Town Manager.
The staffing proposal considers a staffing option at Station No. 2 on October 1, 2008 for two Firefighter/EMT’s 0900 through 1800 (day shift) and closing the station from December 1st through April 1st. On April 1, 2009, Station No. 2 would re-open with 2 Firefighters, day staffing only. During the peak months from June 1st through October 1st the new station would be staffed with two Firefighters/EMT’s 24/7. The proposal would create two new positions effective January 1, 2009.
Chief Baker indicated that he has also applied for a SAFER grant. The grant if attained would support 4/3 staffing funding 80% from FEMA the first year and create two new positions effective January 2010. Stipulations of the grant require the Town to assume 100% of the cost in year five and to carry the program for a minimum of five years. Notification of the grant award would be obtained in early October.
Upon review of the proposal, the Selectmen agreed that strategies should be reviewed to utilize the new building to its fullest capacity. Chief Baker is scheduled to discuss this matter with the Finance Committee
EDIC Update:
EDIC member Joseph Noonan was in attendance to request the Selectmen support a draft letter to the Town of Barnstable Economic Development Grant Program to apply for funding to assist in the development of initiatives undertaken by the Town of Mashpee’s Economic Development Industrial Corporation.
The economic development plan formulated by the EDIC includes the following;
A comprehensive review of Town owned land that would be best suited for disposal and/or EDIC use.
Establishing a marketing strategy for these Town owned properties that could be offered for sale and/or lease to technology and/or commercial industries.
To review and produce a Mashpee Economic Development Strategy Plan and as part of this process determine the role of the EDIC in promoting the Town’s economic development objectives.
The EDIC is seeking grant funding to hire an Economic Development Consulting firm to report to the EDIC Board and assist in accelerating their identified programs. The consult contract is estimated to cost $75,000 over a two year period. In accordance with grant eligibility guidelines, the Town of Mashpee would provide a 5% cash contribution, and the EDIC Board would contribute 20% in-kind support of time.
Motion made by Selectman Cook to approve the EDIC letter of intent to apply for Economic Development Grant Program funding as outlined and approve the $3750 cash contribution from the Town of Mashpee as required by grant eligibility guidelines.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Mashpee Housing Authority – DHCD Funding for Breezy Acres:
Leila Botsford, Executive Director of the Mashpee Housing Authority was in attendance to request the Selectmen execute their application to the Department of Health and Retardation (DHCD). The Breezy Acres expansion project was awarded $450,000 in funding by the Community Preservation Committee in conjunction with an additional affordable housing unit being built. The DHCD is funding the remainder of the cost for both units. Construction is expected to move forward upon submission of the application and approval by DHCD.
Motion made by Selectman Cook to sign-off on the DHCD application for Chapter 689 Special Needs Housing funding as referenced.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Planning & Construction Committee – Library Presentation:
With plans nearing completion, the project architect and project manager for the Library building presented specifications for the new 20,000 square foot facility to members of the Board of Selectmen. The new two-story Library will have the capability to house 380 occupants on a site of approximately 1.9 acres.
Richard Pomroy, the project manager indicated the project remains on schedule and is presently under budget assumptions. The arrangement of the building was discussed by J. Stewart Roberts, project architect. Design specifications detail an 1100 square foot conference area for public access with a separate entrance for community meetings. The facility deemed state-of-the art will contain several energy saving devices such as a 19.4 kw photovoltaic solar panel energy system and a rain garden area to reduce stormwater run-off. The interior design of the building is diverse for the users of the building to accommodate all ages and interests. The new building will also tie into Mashpee Commons for wastewater and storm water outfall treatments. The twelve to fourteen month
construction project is anticipated to begin in early October.
Motion made by Selectman Cook to endorse the plan as presented by J. Stewart Roberts to allow the Library project to move forward.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
COMMUNICATIONS AND CORRESPONDENCE:
Resignation of Human Services Director:
Correspondence was received from Louise Patrick dated July 11, 2008 resigning from the position of Director of Human Services effective August 15, 2008.
Motion made by Selectman Taylor to accept the resignation of Louise Patrick as Human Services Director with regret.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 5-0.
Surplus Equipment:
A list of surplus equipment was presented to the Selectmen for review. It was noted that information regarding equipment deemed surplus is posted in Town Hall and on the Town’s website. The bid preview is this Wednesday at 10:00 a.m. at the former Library location. With respect to the surplus equipment, it was noted that two surplus vans from the School Department were transferred for use to the Leisure Services Department in need of a passenger van and to the Department of Public Works for the benefit of necessary equipment transfers.
NEW BUSINESS:
Application for One-Day Permit – Mashpee Chamber of Commerce:
The Mashpee Chamber of Commerce submitted an application for a one-day beer and wine license for a fundraiser and community event entitled La Tavola, an Italian evening of food and wine. The event is scheduled on August 15, 2008 on Joy Street in the South Cape Village complex. Thomas O’Neill was in attendance to discuss the intent of the Italian affair with the Board of Selectmen.
Motion made by Selectman Cook to approve the application of the Mashpee Chamber of Commerce for a One Day Beer & Wine License on Friday, August 15, 2008 for the La Tavola evening fundraiser at South Cape Village.
Motion seconded by Selectman Myers.
VOTE: Unanimous. 5-0.
NEW BUSINESS:
Request to Place Bench at Memorial Park:
Communication was received from the family of Leslie Greig, a dedicated Assessor for the Town of Mashpee requesting the Selectmen approve the placement of a park bench in the Memorial Park to honor his memory. Mr. Greig passed away in 2005. It was agreed the bench would be placed in an area of the park near the newly relocated One Room Schoolhouse.
Motion made by Selectman Cook to allow the Greig Family to place a bench in Memorial Park as referenced.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Fire Permit Request – Wilson Grove Beach:
An annual request was received from the Wilson Grove Beach Association dated July 15, 2008 for a cooking fire to be held on July 26, 2008 at 8:30 p.m. The correspondence as received from Michael Piersiak indicated the fire would be contained and supervised at all times.
Selectman Green made a brief comment on violations pertaining to the Wetlands Protection Act. It was agreed this concern would be reviewed prior to the 2009 annual request of the Wilson Grove Beach Association.
Motion made by Selectman Myers to approve and issue a fire permit to the Wilson Grove Association on July 26, 2008.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 4-0.
Selectman Green abstained.
Request to Access Town Land – Sewer Commission:
Stearns & Wheler, the consultant for the Sewer Commissions wastewater/nitrogen management plan is requesting access to an area of undeveloped Town land adjacent to the Transfer Station for subsurface investigations regarding its potential use for treated wastewater discharge. Correspondence received from Tom Fudala Sewer Commission member dated July 14, 2008 detailed the access request. The site is approximately 10 acres reflected as Recharge Site 4 on attached mapping is prioritized in any plan for future wastewater facilities.
Permission was also requested for additional subsurface locations on the Keeter property off Red Brook Road shown as Site 6 and on Ashumet Road opposite the Heritage Memorial Park which is shown as Site 2 on the detailed mapping.
With respect to Site 4, it was suggested Stearns & Wheler track and consider the groundwater plume in their subsurface investigation.
Motion made by Selectman Myers to grant the Sewer Commission’s request and allow access to Sites 2, 4 & 6 as outlined in the memorandum of July 14, 2008 from Tom Fudala.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
NEW BUSINESS:
Energy Discussion (Survey/Policy):
In an effort to promote more responsible and efficient use of energy by the Town of Mashpee, an Employee Energy Policy was presented to the Board for adoption. A total of fifteen recommended policies were recommended for action in Policy No.15.
Motion made by Selectman Green to adopt Policy No. 15, the Employee Energy Policy as presented.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 5-0.
It was agreed the Board would consider additional policies to conserve energy. The energy policy of the School Department would be reviewed for additional consideration.
In an attempt to be pro-active in energy efficiency, a draft public survey relative to a 4 day work week was presented to the Selectmen for review and approval. Question 3 was amended to list all seven days. It was agreed the survey would be posted in Town Hall and on the Town’s website.
Adoption of Financial Policies & Procedures Manual:
The Board of Selectmen reviewed the Town of Mashpee Financial Policies and Procedures Manual a fifteen page document relative to Treasury and Collection.
Motion made by Selectman Cook to approve and adopt the Financial Policies and Procedures Manual for Treasury and Collection as presented.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
It was agreed the Financial Policies & Procedures relative to the use of Credit Cards would be reviewed at the August Selectmen’s Meeting and considered a separate section of the manual.
Recommendation for Bid Acceptance – Valuation Consulting Services:
Correspondence was received from Jason Streebel, Director of Assessing dated July 10, 2008 relative to valuation consulting services. In response to the Request for Proposal, one application was received from PK Valuation Group. It was noted the proposal included some of the additional services that were in this RFP for the same cost as contained in the last three-year contract awarded to this firm.
The Board of Assessor’s and Assessing Department are satisfied with the previous performance of the PK Valuation Group and recommend approval.
Motion made by Selectman Cook to accept the proposal from the PK Valuation Group for the implementation of a Fiscal 2009 through Fiscal 2011 revaluation update program in accordance with bidding documents prepared by the Town of Mashpee.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Recommendation for Appointments (3) – Affordable Housing Committee:
In response to advertisement, four letters of interest were received for membership to the Affordable Housing Committee. Correspondence was received from Zella Elizenberry, Chair of the Affordable Housing Committee recommending appointments of three individuals.
Motion made by Selectman Myers to appoint JoAnna Williams, Amy Snider and Michael Robbins to the Affordable Housing Committee for a term to expire June 30, 2009.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 5-0.
Recommendation for Appointment – Historic District Commission:
A letter of interest was received from Marian Spencer requesting appointment to the Historic District Commission. Correspondence was received from Lee Gurney dated July 7, 2008 recommending her appointment.
Motion made by Selectman Cook to appoint Marian Spencer to the Historic District Commission.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Recommendation for Appointment – HOME Consortium Advisory Council:
As a result of the resignation of the Human Services Director, a vacancy of Mashpee’s representative to the Barnstable County HOME Consortium’s Advisory Board exits. The term of Mashpee’s representative runs through January 2009 with subsequent terms of three years.
It was agreed the position would be duly advertised and placed on the Selectmen’s August agenda.
Recommendation for Appointment – Waterways Commission:
Correspondence was received from Ken Bates; Chair of the Waterways Commission dated July 15, 2008 announcing that John Swartzbaugh does not wish to seek an additional term on the Waterways Commission.
The Waterways Commission conducted interviews and recommended the appointment of Steven Pinard to fill the vacancy.
Motion made by Selectman Taylor to rescind the appointment of John Swartzbaugh as a Waterways Commission member, and appoint Steven Pinard to the Waterways Commission for a term to expire June 30, 2009.
Motion seconded by Selectman Cook.
VOTE: Unanimous. 5-0.
Waterways Commission Correspondence – Dredging:
The Selectmen were in receipt of a draft letter dated July 21, 2008 to legislative officials in concern to the recent change in Massachusetts Department of Environmental Protection (DEP) policy concerning the conduct of dredging operations. The Selectmen were requested to vote their support by endorsing the letter addressed to Senate President Therese Murray and Senator Robert O’Leary.
Motion made by Selectman Cook to approve the dredging letter for the Selectmen’s signature and request the Waterways Commission elect a representative to coordinate the effort.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Order of Betterment Assessment – Regatta Drive/Crestview Circle:
Motion made by Selectman Cook to approve the Order for Betterment Assessments for construction improvements to Regatta Drive and Crestview Circle.
Motion seconded by Selectman Green.
VOTE: Unanimous. 5-0.
Said road improvements cost $5,558.07 and a proportionate share of the cost will be assessed to each parcel of land listed on the attached schedule.
Order of Betterment Assessment – Wintergreen Drive:
Motion made by Selectman Cook to approve the Order for Betterment Assessments for construction improvements to Wintergreen Road.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Said road improvements cost $34,342.84 and a proportionate share of the cost will be assessed to each parcel of land listed on the attached schedule.
Order of Betterment Assessment – Meadowbrook Road:
Motion made by Selectman Cook to approve the Order for Betterment Assessments for construction improvements to the Seabrook Meadows subdivision Meadowbrook Road.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Said road improvements cost $4,717.96 and a proportionate share of the cost will be assessed to each parcel of land listed on the attached schedule
Request for approval of Year-End Balance Transfers:
Correspondence was received from the Town Manager dated July 18, 2008 requesting the Selectmen approve/ratify the following year end transfers in accordance with MGL Chapter 44 § 33B.
Motion made by Selectman Cook to approve/ratify the following year end transfers:
$4,408.88 from the Selectmen Expense Account to the Legal Engineering & Consulting Account; and
$2,238.82 from the Town Insurance Account to the Town Hall Expense Account; and
$2,385.45 from the Council on Aging Salary Account to the Council on Aging Expense Account; and
$4,990.78 from the Treasurer/Collector Salary Account to the Leisure Services Salary Account.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
ENVIRONMENTAL OVERSIGHT COMMITTEE:
The EOC has requested the Selectmen investigate the possibility of employing the services of a grant writer on a full time basis. It was agreed the Request for Proposal (RFP) would be prepared for grant writer services on an expense and commission basis.
The RFP relative to a diagnostic study of Santuit Pond is presently being advertised.
Adjournment:
Motion made by Selectman Green to adjourn at 8:40 p.m.
The Board will enter into Executive Session for the purpose of discussing contract negotiations. The Board will not resume in Open Session.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cahalane, yes Selectman Taylor, yes
Selectman Cook, yes Selectman Green, yes
Selectman Myers, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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