AGENDA
BOARD OF SELECTMEN
MONDAY, NOVEMBER 15, 2010
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
MINUTES
Approval of the following:
Tuesday, July 27, 2010 Regular Session
Friday, September 3, 2010 Emergency Meeting – Regular Session
Monday, November 1, 2010 Regular Session
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Director of Assessing
- Request to Fill Vacancy – Data Collector
- Review of Mailing from the Board of Assessors
6:45 Cape Cod Community Health Center – Update
6:55 Public Hearing – Seabury Spirits, Inc.
- Request to Change Location of Annual All Alcohol Retail Package Store License to relocate to 681 Falmouth Road
- Request for Change of Manager from Michael Ellis to Gordon Mark Libbey
7:05 Public Hearing - Special Events Application from Mashpee Chamber of Commerce
COMMUNICATIONS & CORRESPONDENCE
OLD BUSINESS
- Mashpee Food Pantry Discussion
NEW BUSINESS
- Request from the Treasurer/Collector - Approval of Bonds
- Request for Adoption of Goals & Objectives – Recycling Committee
- Review & Execution of Contract – Mass COP Local 324, Unit A, Patrol Officers and Detectives
- Recommendation from the Affordable Housing Committee – To Request Meeting of the Affordable Housing Trust - Acquisition of Property at 4A Schooner Lane
- Recommendation for Appointments (3) to the Mashpee Cultural Council
- Recommendation for Appointment – Planning Board Representative - Environmental Oversight Committee
- Recommendation for Adoption of Information Technology Policies – Policy #58
- Review & Execution of Betterment Assessment – Forest Drive
- Review of Performance Evaluation – Town Manager
ADDITIONAL TOPICS
(This space is reserved for topics that the Chairman did not reasonably anticipate would be discussed)
LIAISON REPORTS
EXECUTIVE SESSION
- To conduct a strategy session in preparation for negotiations with non-union personnel pursuant to G.L. c.30A, §21(a) (2) and/or to comply with the provisions of the Public Records Law relating to written employee evaluations pursuant to G.L. c.30A, §21(a) (7)
Board of Selectmen
Minutes
November 15, 2010
Present: Selectman Cook, Selectman Cahalane, Selectman Richardson,
Selectman Taylor, Selectman Sherman
Town Manager Joyce Mason
Meeting Called to Order by Chairman Cook at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Tuesday, July 27, 2010 Regular Session:
Motion made by Selectman Cahalane to approve the minutes of
Tuesday, July 27, 2010 as presented.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Friday, September 3, 2010 Emergency Meeting – Regular Session:
Motion made by Selectman Cahalane to approve the minutes of
Friday, September 3, 2010 as presented.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Monday, November 1, 2010 Regular Session:
Motion made by Selectman Cahalane to approve the minutes of
Monday, November 1, 2010 as presented.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
APPOINTMENTS AND HEARINGS:
Public Comment:
Scott McGee, 174 Lowell Road stated that on the Election of November 2, 2010 there was an excessive amount of traffic on Old Barnstable Road.
Although the school was not in session, and the staff members parked
vehicles in the rear of the school, there was still evidence of a parking problem. In his opinion Mr. McGee stated that a parking issue exists during an election.
In other matters, Rebecca Bingham a volunteer of the Mashpee Food Pantry indicated on tonight’s agenda, the Town is considering the potential to invest in a one bedroom condominium. Ms. Bingham explained that many families have lost their homes. She asked why the Town would consider this at this time.
NEW BUSINESS:
Request from the Treasurer/Collector – Approval of Bonds:
David Leary, Treasurer/Collector was in attendance to request the Selectmen approve the bonds scheduled for bond sale last week. Mr. Leary indicated the Town received an AA+ rating from Standard & Poor, and the bonds sold at a net interest cost of 3%.
Correspondence was received from Mr. Leary dated November 8, 2010 with respect to this regard.
As Clerk of the Board of Selectmen, Selectman Richardson motioned as follows;
Motion made by Selectman Richardson to vote that the sale of the $5,818,000 general obligation bonds of the Town dated November 15th, 2010 to Morgan, Keegan, & Co., Inc. at the price of $6,192,776.63 and accrued interest is hereby approved and confirmed as detailed in the attached certification…
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
NEW BUSINESS:
Recommendation for Adoption of Information Technology Policies – Policy #58:
IT Director David Delvecchio presented Policy #58; Town of Mashpee Information Technology Policies to the Selectmen for adoption. With changing technology, it was agreed the policy would be voted upon on a yearly basis.
Motion made by Selectman Cahalane to accept Policy #58; Information Technology Policies as presented, and for adoption on a yearly basis.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
APPOINTMENTS AND HEARINGS:
Director of Assessing:
Request to Fill Vacancy – Data Collector:
Jason Streebel, Director of Assessing was in attendance to discuss the position of Data Collector, a position vacated by Tom McManamin on Friday, October 29, 2010. Attached for the Selectmen’s review was the job description of Assessing Data Collector.
Mr. Streebel indicated the Cape Cod Commission is expected to remit the final 2010 Regional Assessing Study at the end of December. Therefore, Mr. Streebel recommended the Selectmen delay their decision regarding the referenced vacancy to January.
The Selectmen were supportive of the recommendation to delay their decision with respect to the vacant Data Collector position.
Director of Assessing:
Review of Mailing from the Board of Assessors:
Correspondence was received from the Assessing Department dated October 4, 2010 requesting the Selectmen approve a press release that would announce a Notice to Mashpee Taxpayers giving additional information regarding the distribution of their tax dollars.
A fiscal year 2011 tax rate itemization will be included in the January tax bills. The analysis will show the portion of the taxes allotted to the budgets of several categories of the Town’s operating expenses. Each category will also include any debt exclusions and the State funds that would also offset the tax rate. The categories will include; Education, Police & Fire, DPW and General Government. There will also be a sample itemization of a tax bill for an average single family home in the Town of Mashpee.
Motion made by Selectman Richardson to approve and move forward with the press release as written giving Notice to the Mashpee Taxpayers of the additional information regarding the distribution of their tax dollars.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
APPOINTMENTS AND HEARINGS:
Cape Cod Community Health Center – Update:
Karen Gardner, CEO of the Community Health Center of Cape Cod gave an overview of the Health Center made possible by the generous support of the Town of Mashpee. The Community Health Center moved to its main location at 107 Commercial Street, Mashpee in April of 2008 allowing them to fulfill their mission to improve the health of the community by providing access to medical, behavioral health and dental services to all, regardless of their ability to pay.
In just over two years, the facility has grown from an organization serving the health care needs of approximately 5,500 individuals to now over 11,000. To date, the center employs approximately125 employees, and has added primary care, GYN services and has implemented a new dental clinic.
Recently, the Community Health Center received a $6,000,000 grant through the Affordable Care Act, which will enable the center to construct a 22,000 square foot addition to allow for the increase in dental services and expand primary care and behavioral health services.
The Board of Selectmen expressed appreciation to the endeavors of the Community Health Center and to the added benefit of employment.
COMMUNICATION AND CORRESPONDENCE:
Budget Process:
The Town Manager announced she will begin the budget review process the week of December 6, 2010.
NEW BUSINESS:
Review & Execution of Contract – Mass COP Local 324, Unit A, Patrol Officers and Detectives:
The Board of Selectmen reviewed the Memorandum of Agreement between the Town and Mass C.O.P. Local 324, Unit A, Patrol Officers and Detectives effective July 1, 2010 through June 30, 2012. The salary schedule in effect on June 30, 2010 shall be continued through June 30, 2011 without increase. The Agreement provides each employee with (1) additional vacation day.
Motion made by Selectman Richardson to approve and execute the Memorandum of Agreement between the Town of Mashpee and Mass C.O.P. Local 324, Unit A Patrol Officers and Detectives effective July 1, 2010 through June 30, 2012.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Recommendation from the Affordable Housing Committee – to Request Meeting of the Affordable Housing Trust – Acquisition of Property at 4A Schooner Lane:
Correspondence was received from the Affordable Housing Committee dated November 2, 2010 requesting the Board of the Mashpee Affordable Housing Trust convene at its earliest possible convenience to act on the recommendation to consider the acquisition of an affordable housing condominium unit located at 4A Schooner Lane, Mashpee.
The Affordable Housing Committee at its October 5, 2010 meeting voted to recommend the Trust consider the acquisition from the Cape Cod Five Cents Savings Bank, the holder of the mortgage on the affordable housing unit intended for foreclosure proceedings. Once the foreclosure proceedings have taken place, the affordable housing deed restriction on this property will be terminated and the Town will permanently lose this unit from its affordable housing inventory.
The Affordable Housing Trust, a nine-member committee is comprised of the full Board of Selectmen, and representation from the Housing Authority, Affordable Housing Committee, EDIC and Finance Committee.
It was agreed the Affordable Housing Trust would schedule a meeting on Monday, November 22, 2010 to review the project proposal.
Public Hearing – Seabury Spirits, Inc. – Request to Change Location of Annual All Alcohol Retail Package Store License to relocate to 681 Falmouth Road:
The Board of Selectmen opened the Public Hearing on the Petition for License Transaction of Seabury Spirits, Inc., Michael G. Ellis, Manager, for a change of location from Route 28, South Cape Village Unit C-1 to 681 Falmouth Road, Section 17 Building A, Deer Crossing, Mashpee and for a Change of Manager from Michael G. Ellis to Gordon Mark Libbey.
The Hearing notice was read aloud into the record. The proposed manager, Gordon Mark Libbey was present and spoke on behalf of Michael Ellis who was unable to attend the meeting. Mr. Libbey respectfully requested the Board of Selectmen postpone the hearing to the next meeting scheduled in December.
Motion made by Selectman Taylor to continue the Public Hearing of Seabury Spirits, Inc. as referenced to Monday, December 6, 2010 at 6:40 p.m.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Recommendation for Appointments (3) to the Mashpee Cultural Council:
The Mashpee Cultural Council met on November 8, 2010, and recommended the Board of Selectmen appoint three individuals to serve on the Council for a term to expire June 30, 2013. Attached to the communication was three letters of interest from Maria Cortez Zuniga, Amy Rice and Mark Person.
Motion made by Selectman Cahalane to appoint; Maria Cortez Zuniga, Amy Rice and Mark Person to the Mashpee Cultural Council for a term to expire June 30, 2013.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
It was noted the Cultural Council has membership for a total of 22 members, and additional vacancies exist.
Recommendation for Appointment – Planning Board Representative – Environmental Oversight Committee:
Correspondence was received from the Planning Board dated November 5, 2010 recommending the appointment of George W. Petersen, Jr. as its representative to the Environmental Oversight Committee (EOC) to replace Mary E. Waygan.
Motion made by Selectman Taylor to appoint George W. Petersen, Jr. to the Environmental Oversight Committee for a one year term.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Review & Execution of Betterment Assessment – Forest Drive:
The Order of Betterment Assessments for construction improvements to Forest Drive was presented to the Selectmen for endorsement. Said road improvements cost $135,305.37. The cost to be borne by the abutters is $5,011.31, approximately $1,000 less than the original estimate.
Motion made by Selectman Taylor to execute the Order of Betterment Assessment for Forest Drive, as approved by the voters at the October 19, 2009 Town Meeting.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Request for Adoption of Goals & Objectives – Recycling Committee:
Sheldon Gilbert was in attendance on behalf of the Recycling Committee to update the Selectmen on recycling initiatives and to review goals and objectives set forth by the Recycling Committee for possible adoption.
Since Mashpee implemented the Single Stream Recycling program at the Transfer Station in November of 2009, there has been a slight increase; 8.6% in the first seven months of the program. At the direction of the Board of Selectmen, the Recycling Committee continued their efforts to educate the public on the benefits of recycling. However, there have been no further improvements in the amount of recycling materials at the Transfer Station.
Upon review of the three options considered for the management of solid waste, the Recycling Committee unanimously recommended the PAYT, Pay As You Throw option to the Board of Selectmen. In the PAYT option, users are charged a fee for the trash bags, and the incentive is to lower costs by recycling.
The Recycling Committee has requested the Selectmen adopt a goal to decrease the amount of trash collected at the Transfer Station by 40% or more with the understanding that a comparable increase in recycling would be realized as would a significant savings to the Town.
Discussion followed with regards to the Pay As You Throw Program as it relates to the cost of trash bags and schedule of implementation. It was initially agreed the Recycling Committee would bring back information to the next meeting to allow for continued review of the PAYT program. However, the discussion continued with regards to the will of the people.
It was noted a ballot question appeared on the May 2010 election ballot asking the voters to approve an option for the collection of trash. The three options include; status quo, curbside collection and the PAYT program. The most favorable option approved by the voters was to remain with the status quo. In an effort to seek re-approval of the most preferred option for the disposal of waste, the Selectmen voted as follows;
Motion made by Selectman Cahalane to place a similar question on the May 2011 election ballot asking the voters to determine which trash collection option is now preferred.
Motion seconded by Selectman Taylor.
VOTE: 5-1.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, no Selectman Taylor, yes
Selectman Sherman, yes Opposed, (1)
Public Hearing – Special Events Application from Mashpee Chamber of Commerce – Annual Christmas Parade:
The Board of Selectmen opened the Public Hearing on the application of the Mashpee Chamber of Commerce for the Annual Mashpee Christmas Parade. The parade will take place on Saturday, December 11, 2010 at 5:30 p.m.
The parade will be as follows: Beginning at Mashpee Public Library; left onto Steeple Street, Left onto Market Street, Right onto North Street, Right onto Greene Street, Left onto Steeple Street, Right onto Falmouth Road (Rte. 28), Left onto Donna’s Lane, Right onto Commercial Street. Parade ends at Southcape Village designated parking lot.
The Hearing notice was read aloud in accordance with posting requirements. Mary Lou Palumbo was in attendance on behalf of the Chamber to discuss the parade event with the Board and interested public. It was noted that this year’s parade theme is “A Cape Cod Christmas”.
All applicable regulatory agencies have signed off on the license application. All other necessary paperwork was in order for the Selectmen’s approval.
Being no comment, the Board motioned to close the Public Hearing.
Motion made by Selectman Taylor to close the Public Hearing.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Motion made by Selectman Taylor to approve the application of the Mashpee Chamber of Commerce for the Annual Mashpee Christmas Parade to be held on Saturday, December 11, 2010 at 5:30 p.m.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
OLD BUSINESS:
Mashpee Food Pantry Discussion:
The Selectmen’s subcommittee formed to assist the Food Pantry in locating space discussed the lengthy search process which to date has not resulted favorably to locate available space for the Mashpee Food Pantry. It was noted that many avenues were considered for possible use, but obstacles such as fire codes, lack of heat, liability and safety issues inhibited the use of potential space.
It was disclosed that many area food pantries have indicated they have the capacity to store additional food items, and have expressed a willingness to assist the Mashpee Food Pantry by taking on additional clients.
The Selectmen discussed their findings with Lynda Carroll of the Mashpee Food Pantry. Ms. Carroll related her concerns and frustrations. Presently, the Food Pantry is operating from a facility in the Town of Sandwich and running a mobile pantry, delivering food to the needy.
Although the Town of Mashpee is not the responsible entity to locate the Food Pantry, the Selectmen and Town Manager indicated they would continue to seek options to locate the Food Pantry in the Town of Mashpee. It was agreed the two entities would continue the search in joint cooperation. Any outcome would be shared.
LIAISION REPORTS:
With regards to the new Mashpee Library, it was noted the volunteer training program is now moving forward. Selectman Richardson is scheduled to meet with Janet Trask this week to review the power point training program that is anticipated to be implemented to intern the Library volunteers.
NEW BUSINESS:
Review of Performance Evaluation – Town Manager:
It was agreed the Board of Selectmen and Town Manager would discuss the above referenced topic in Executive Session.
Adjournment:
Motion made by Selectman Richardson to adjourn at 8:04 p.m. The Board will enter into Executive Session at this time for the purpose of conducting a strategy session in preparation for negotiations with non-union personnel pursuant to L.L. c.30A, §21(a)(2) and/or to comply with the provisions of the Public Records Law relating to written employee evaluations pursuant to G.L.c.30A,§21(a)(7).
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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