AGENDA
BOARD OF SELECTMEN
\MONDAY, JUNE 21, 2010
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
MINUTES
Approval of the following:
Monday, June 7, 2010 Regular & Executive Sessions
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Director of Assessing
- Request for Tax Breakdown Insert in Tax Bills
- Request to Adjust Fees
7:00 Joint Meeting – Sewer Commission
COMMUNICATIONS & CORRESPONDENCE
- Request for Support–MEP Methodology and Modeling by the National
Academy of Sciences
- Click-It or Ticket Program Adoption
OLD BUSINESS
NEW BUSINESS
- Request for One-Day Wine & Malt Permit – Chamber of Commerce – Night of 100 Wines
- Approval and Execution of Water District Agreement
- Annual Reappointments to Boards/Committees
- Constable Application for Review and Approval
- Acceptance of County Fuel Bid
- Approval and Execution of Joint Pole Relocation for 379 Monomoscoy Road
- Appointments to Wastewater Plan Community Advisory Committee
- Acceptance of Contract Award for Operation of Transfer Station & Hauling Recyclables
- Purchase of New Voting Machines
LIAISON REPORTS
EXECUTIVE SESSION
Board of Selectmen
Minutes
June 21, 2010
Present: Selectman Cook, Selectman Cahalane,
Selectman Taylor, Selectmen Sherman
Town Manager Joyce Mason
Absent: Selectman Richardson
Meeting Called to Order by Vice-Chairman Cahalane at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, June 7, 2010 Regular & Executive Sessions:
Motion made by Selectman Taylor to approve the Regular and
Executive Session minutes of Monday, June 7, 2010 as presented.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 3-0.
Roll Call Vote:
Selectman Cook absent for vote
Selectman Cahalane, yes
Selectman Richardson, absent
Selectman Taylor, yes
Selectman Sherman, yes
Opposed, none
APPOINTMENTS AND HEARINGS:
Public Comment: None at this time.
COMMUNICATIONS AND CORRESPONDENCE:
Request for Support – MEP Methodology and Modeling by the National Academy of Sciences:
Correspondence was received from John Kelly, Town Administrator on behalf of the Orleans Board of Selectmen via email dated June 3, 2010 requesting the Selectmen support a peer review of the MEP Methodology and Modeling by the National Academy of Sciences. A letter was also reviewed from the Town of Orleans dated June 2, 2010 to the Barnstable County Commissioners seeking support in the area of wastewater management. A response letter from the Barnstable County Commissioners dated June 15, 2010 regarding the peer review has indicated they will not sponsor or support such a review.
The Town Manager suggested the Board take no action on this matter. Selectman Cahalane representing the Sewer Commission also agreed. With respect to the communication, the Selectmen did not take any action.
Click-It or Ticket Program Adoption:
The Selectmen were in receipt of communication from the Executive Office of Public Safety and Security dated June 9, 2010 requesting the Town of Mashpee enforce the seat belt and child safety seat laws by adopting a zero tolerance enforcement polity for safety belt violations.
The Board agreed to refer the matter to the Chief of Police for additional input and review.
LIAISON REPORTS:
Department of Public Works:
It was reported the Department of Public Works is expected to complete the Town’s portion of the Route 130 bikepath by the end of the week. The remainder of the project is anticipated to be completed in approximately four weeks thereafter. During the construction, there will be no lane closures.
6:34 p.m. Selectman Cook present.
In other matters pertaining to the DPW, it was announced the wind spires at Heritage Park have been installed. The National Grid will complete the installation process in two weeks.
The postcards have been mailed for the public forum on Monday, June 28, 2010 to be held at the Senior Center. The public meeting will consider the conversion of several private roads to Town roads.
With regards to the Santuit Pond Dam, a meeting is scheduled with Don Liptack of the USDA. Work related to the failed dam is expected to be completed by November of 2011.
Environmental Oversight Committee:
The EOC Committee, an ad hoc committee of the Board of Selectmen is expected to bring forth a recommendation to the Selectmen regarding a possible change of description with respect to committee responsibilities.
In an effort to protect the environment, the EOC is reviewing the potential of a new bylaw which would regulate the use of phosphorus fertilizers. A report is anticipated to be presented to the Selectmen regarding this concern. It was noted the survey related to the Local Comprehensive Plan asked the question regarding the potential to regulate phosphorus, and 75% of the survey participants voted in support of this regulation.
The EOC is expected to make a recommendation to the Board of Selectmen with respect to the Santuit Pond Study.
Schools:
It was reported the Schools have prepaid the Special Education tuition expending $338,000. The Board questioned the early payment and availability of funding as the School Department recently requested $450,000 in Stabilization Funds at the May 2010 Town Meeting. It is unclear with respect to the School Department’s logic to expend funds for prepayment, new positions and raises during a time of tight fiscal constraints.
APPOINTMENTS AND HEARINGS:
Director of Assessing:
Request for Tax Breakdown Insert in Tax Bills:
Jason Streebel, Director of Assessing was in attendance to discuss several matters with the Board of Selectmen. It is the recommendation of the Board of Assessors that a tax rate breakdown be included on the Town Tax bills or included as an insert in the Tax bill mailings.
A recommended breakdown was presented using the following example;
Estimated Fiscal Year 2010 Tax Rate Breakdown:
Total Town Tax Rate = $7.79 per $1,000 of assessment
Estimated Breakdown of Tax Rate by Town function:
Education: $4.24
Police/Fire $1.50
DPW: $0.86
All Other Depts.: $1.19
Total Tax Rate: $7.79
The Breakdown would also include the assessment to an average Single Family Home. The average SFH assessment is $467,482.
Motion made by Selectmen Cahalane to include the Tax Breakdown insert as described in the Tax bill mailings as a supplement first page.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
The first supplemental insert will be included in the January Tax bill mailing.
APPOINTMENTS AND HEARINGS:
Director of Assessing – Request to Adjust Fees:
Correspondence was received from Jason Streebel dated April 23, 2010 relative to a recommended fee structure regarding requests for Abutters Lists.
In the old fee structure, a fee of $0.50 is charged per page for a map and list, and $1.00 per page for address labels.
The proposed new fee structure would charge $5.00 for the Basic Abutters List, and $1.00 per page for address labels. A Complex Abutters List would cost $10.00 to $50.00 depending on the employee processing time.
Mr. Streebel indicated the new fee structure is low in comparison to neighboring towns.
Motion made by Selectman Taylor to adopt the new fee structure regarding requests for Abutters Lists as outlined in the Assessor’s memorandum dated April 23, 2010.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
APPOINTMENTS AND HEARINGS:
Solar Photovoltaic Bid Acceptance:
Tom Mayo and Catherine Laurent members of the Mashpee Energy Committee reviewed the results of their review of the bid process for a solar power purchase agreement for Solar Photovoltaic for the High/Middle School, Town Hall and Senior Center.
Three bids were received in response to the Request for Proposal. Upon evaluation, the Energy Committee has recommended the Town award the contract to Borrego Solar, the lowest qualified bidder. It was noted that Borrego Solar has been in business for 30 years and has proposed the largest installation, 348.6 kW. The recommendation was outlined in a memorandum to the Selectmen dated June 21, 2010.
At the end of the six year PPA term when the Town takes over ownership of the systems, the annual savings in electricity costs is anticipated to be over $70,000 for the three buildings.
Motion made by Selectman Taylor to accept the bid from Borrego Solar of Lowell, MA for the installation of solar arrays on the above mentioned municipal buildings via a Power Purchase Agreement (PPA); $0.15 per kWh as specified in the RFP.
Motion seconded by Selectmen Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Acceptance of County Fuel Bid:
The Selectmen were requested to accept the bid of Noonan Brothers Petroleum, Inc. of West Bridgewater, MA for Regular Gasoline. The Town shall pay the Contractor the fixed price of $2.39 per gallon as set forth in the Contractor’s Bid.
Motion made by Selectman Taylor to accept the bid for the Delivery of Regular Gasoline from Noonan Brothers Petroleum, Inc. for the sum of $2.39 per gallon.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Acceptance of Contract Award for Operation of Transfer Station and Hauling Recyclables:
Correspondence was received from Catherine Laurent; Director of Public Works dated June 14, 2010 recommending the award of contract for the operation of the Transfer Station and the Hauling of Recyclables for FY11. We Care Transportation was the recommended bidder. The base contract $358,000 is the 2nd year of a 5 year bid.
It was noted the change to single stream recycling has allowed the Town to make an operational change in hauling. With purchase of equipment by We Care, two containers can be hauled at a time, which results in a cost savings to the Town.
Motion made by Selectman Taylor to accept the bid for the Operation of the Transfer Station and Hauling of Recyclables to We Care Transportation as recommended.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
APPOINTMENTS AND HEARINGS:
Joint Meeting – Sewer Commission:
The Board of Selectmen met jointly with members of the Sewer Commission for the purpose of strategizing to determine the most appropriate and cost-effective facilities and management structures to address the nitrogen overload problem.
Presently, the Sewer Commission is working to complete the Nitrogen Management Plan to meet mandates imposed by the EPA and DEP relative to nitrogen TMDL (Total Maximum Daily Loads) targets to restore embayment water quality on Cape Cod.
The discussion began with each Sewer Commission member reviewing and prioritizing the approaches. As noted, a lot of the ground work has been completed with the assistance of the engineering firm of Stearns & Wheler and the School of Marine Science & Technology at UMass Dartmouth. The scientific aspect of the project began twelve years ago.
As a result of the complexities of the project, it was suggested the Sewer Commission obtain appropriate staffing in an office setting to offer expertise and assistance to the committee. The Selectmen agreed with the recommendation to employ personnel to assist the volunteer committee. During the interim, and with budgetary constraints, it was agreed the Sewer Commission would have the use of a desk, telephone and file system in the upstairs conference room.
Several Sewer Commission members were in agreement to promote public awareness, and to start the process in a clean environment which begins at home and in the classroom. The Board of Selectmen agreed that it is necessary to educate the public and promote outreach. It was also suggested that input be obtained from other Town boards and committee’s such as the Conservation Commission and Planning Board. Discussion followed with regards to the Mashpee Blue Book and the need for a funding source to print and disseminate the environmental booklet.
Discussion continued with regards to potential sites as discharge areas, and potential funding sources. The process of inter-municipal cooperation with regards to meeting TMDL targets was briefly discussed. It was agreed the Plan needs to be completed as it is subject to MEPA, DEP and the Cape Cod Commission review.
NEW BUSINESS:
Request for One-Day Wine & Malt Permit – Chamber of Commerce – Night of 100 Wines:
The Selectmen were in receipt of an application for a One Day Beer and Wine License from the Mashpee Chamber of Commerce to the annual Night of 100 Wines to be held on June 26, 2010 under a tent at South Cape Village, Commercial Street, Mashpee.
All necessary information pertaining to the license application was in order for the Selectmen’s approval. A certificate of insurance was also included in the informational packet for the Selectmen’s review. It was disclosed that Deborah Dami representing the Chamber was unable to attend the Selectmen’s Meeting for review of the permit request.
Motion made by Selectman Cahalane to issue a One-Day liquor license to the Mashpee Chamber of Commerce for beer and wine on June 26, 2010 for the annual Night of 100 Wines from 5:30 p.m. to 8:00 p.m. under the tent at South Cape Village.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
NEW BUSINESS:
Approval and Execution of Water District Agreement:
The Board of Selectmen reviewed the Agreement between the Town and the Mashpee Water District to have the Town provide assessing and tax collection services to the District for a three year period commencing July 1, 2010. The mutual Agreement was approved by the Mashpee Water District Commissioners.
Motion made by Selectman Taylor to approve the Inter-Municipal Agreement between the Town of Mashpee and Mashpee Water District as presented.
Motions seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Annual Reappointments to Boards/Committees:
Correspondence was received from the Town Manager dated June 15, 2010 relative to the Annual Reappointments. A list was attached to the document representing the Board and Committee members whose terms shall expire on June 30, 2010.
Motion made by Selectman Taylor to reappoint the individuals listed on the June 15, 2010 attachment with the varying terms.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
NEW BUSINESS:
Constable Application for Review and Approval:
The Board was in receipt of an application from Jerry Umina to the position of Constable dated June 8, 2010. Correspondence was received from Rodney Collins; Chief of Police dated June 10, 2010 recommending Mr. Umina for the position.
Motion made by Selectman Cahalane to appoint Jerry Umina as Constable for a term to expire June 30, 2011.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Approval and Execution of Joint Pole Relocation for 379 Monomoscoy Road:
Communication was received from NSTAR Electric dated June 8, 2010 relative to a petition for 1 proposed joint pole location and the removal of 1 existing joint pole location on Monomoscoy Road, Mashpee. The proposed relocation is required to accommodate a customers request as the pole is in the way of the driveway. The petition will not require a notice to abutters and a hearing.
Motion made by Selectman Taylor to approve and execute the Joint Pole Relocation for 379 Monomoscoy Road, Mashpee.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
NEW BUSINESS:
Appointments to Wastewater Plan Community Advisory Committee:
The Sewer Commission has voted to request the Selectmen fill the vacancies for Precincts 4 and Precincts 5 on the Commissions Community Advisory Committee (CAC). It is recommended the Board appoint Thomas Burns of Old Barnstable Road to Precinct 4 and Mark Davini of Greensward Circle to Precinct 5. Both individuals are interested and qualified to serve.
Motion made by Selectman Cahalane to appoint Thomas Burns to the Wastewater Plan Community Advisory Committee representing Precinct 4 and Mark Davini as the Precinct 5 representative.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Purchase of New Voting Machines:
Motion made by Selectman Taylor to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Correspondence was received from the Town Clerk dated June 16, 2010 requesting the Selectmen support the use of the new voting equipment in the November election if it is available. A proposed motion was presented to the Board for approval.
Motion made by Selectman Taylor, We, the Mashpee Board of Selectmen, herby approve the use of new optical scan voting equipment at the November 2, 2010, State Election, but only if such equipment has been approved for field testing by the Secretary of the Commonwealth and the Secretary approves Mashpee as a field testing location.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Adjournment:
Motion made by Selectman Taylor to adjourn at 7:53 p.m. The Board will enter into Executive Session at this time for the purpose of discussing collective bargaining. The Board will not reconvene in Open Session.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, absent Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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