AGENDA
BOARD OF SELECTMEN
MONDAY, JULY 25, 2011
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
MINUTES
Approval of the following:
Monday, July 11, 2011 Regular Session
APPOINTMENTS & HEARINGS
6:30 Public Comment
COMMUNICATIONS & CORRESPONDENCE
- October 17, 2011 Town Meeting Warrant – Draft #1
OLD BUSINESS
- Request for Fundraising Signs – Phase I / Sign Request
NEW BUSINESS
- Beach Concessions Bid Discussion
- Request for August Road Construction – Old Barnstable Road
- Recommendation for Bid Acceptance – Installation of Solar Photovoltaic System at Mashpee Landfill
- Request for Policy Amendment – Policy #44 – House Numbering Policy
- Certification and Confirmation of Hiring Process – Animal Control Officer
- Certification and Confirmation of Hiring Process – Harbormaster
- Certification and Confirmation of Hiring Process – Assistant Town Manager
- Recommendation for Appointment – Conservation Commission
- Acceptance of Resignation – Historical Commission
ADDITIONAL TOPICS
(This space is reserved for topics that the Chairman did not reasonably anticipate would be discussed)
LIAISON REPORTS
EXECUTIVE SESSION
Board of Selectmen
Minutes
July 25, 2011
Present: Selectman Taylor, Selectman Richardson, Selectman Sherman,
Selectman Cahalane, Selectman O’Hara
Town Manager Joyce Mason
Meeting Called to Order by Chairman Taylor at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, July 11, 2011 Regular Session:
Motion made by Selectman Cahalane to approve the Regular Session
minutes of Monday, July 11, 2011 as presented.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 4-0-1.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, abstained
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Comment: None at this time.
COMMUNICATIONS & CORRESPONDENCE:
October 17, 2011 Town Meeting Warrant – Draft #1:
Draft #1 of the October 2011 Town Meeting Warrant was included in the Selectmen’s packet for preliminary review. Attached was an email from the Sewer Commission dated July 22, 2011 withdrawing one of the two articles initially submitted for the warrant. The article to remain on the warrant has wording relative to the amendment of Article VII; Board of Sewer Commissioners, as it relates to Membership. This article would provide that the Selectmen attempt to find suitable representatives from each precinct, but if no candidate applies after 30 days of advertising for the position, the Selectmen may open the position to, and appoint, any qualified voter of the Town.
It was agreed the warrant will be further reviewed in detail by the Selectmen at their next scheduled meeting.
OLD BUSINESS:
Request for Fundraising Signs – Phase I/Sign Request:
Correspondence was received from Wendy and Scott Lajoie via email dated July 13, 2011 relative to the planned Phase I of the future Mashpee Dog Park. To date, (4) fundraisers are scheduled to offset costs associated to the completion of Phase I. This includes three family movie nights under the stars at Mashpee Commons. Dogs are allowed. The proponents are seeking an additional $11,500 to complete Phase I of the project proposal.
Ms. Lajoie also requested the Selectmen authorize the erection of a fundraising sign; a dog bone shape showing the remaining target, and fundraising initiatives to date. The signage is requested to be placed at Heritage Park and at the corner of Route 151 near the Police and Fire Stations.
Motion made by Selectman Cahalane to allow the signage placement as requested for a term of 90 days upon approval of the Design Review Committee and pending approval from the Police & Fire Departments.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Certification and Confirmation of Hiring Process – Animal Control Officer:
Rodney Collins, Chief of Police was in attendance to recommend the Board approve the Hiring Certification for the final Animal Control Officer candidate. Upon detailed review, Darleen Belsito was the preferred candidate for appointment pending the completion of a background check and pre-employment physical examinations.
Motion made by Selectman Richardson to certify and confirm the appointment of Darleen Belsito as Animal Control Officer in support of Chief Collins’ recommendation.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Certification and Confirmation of Hiring Process – Harbormaster:
Stephen Mone of Mashpee was the recommended candidate for Harbormaster upon completion of several requirements which included a written exam, boating practical exam, a swim test, an oral board interview and a final interview with the Chief of Police. The Hiring Certification as presented by the Chief of Police is pending a background check and pre-employment physical examinations.
Motion made by Selectman Richardson to certify and confirm the appointment of StephenMone moving forward with the recommendation of the Chief of Police as presented.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Recommendation for Bid Acceptance – Installation of Solar Photovoltaic System at Mashpee Landfill:
Three proposals were received in response to the RFP for the installation of a solar photovoltaic system on the capped landfill through a Power Purchase Agreement. Based on the review of the qualifications and interviews, it is recommended the Selectmen move forward with contract negotiations with American Capital Energy (ACE).
The recommendation for award of contract was contained in the Selectmen’s informational packet in a memorandum from the Director of Public Works dated July 19, 2011. The Selectmen also received documentation from the DPW Director relative to the bidder qualifications dated June 23, 2011. (enclosed in official Selectmen’s copy)
It was disclosed ACE was recently awarded a contract through the Cape & Vineyard Electric Cooperative for various solar projects including a number of landfill sites. The firm is confident the Mashpee Landfill project will be underway this spring. The firm is also expected to review other areas within the site that may be suitable in the future for additional solar panels.
Motion made by Selectman Richardson to accept the recommendation for bid acceptance, and move forward with contract negotiations with American Capital Energy.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Request for August Road Construction – Old Barnstable Road:
Catherine Laurent, Director of Public Works was in attendance to request the Selectmen approve the reconstruction of a portion of Old Barnstable Road this August from Route 151 to approximately 150’ south of the driveway to the Mashpee High/Middle School to avoid potential traffic conflict with the new school year.
It was noted this section of the deteriorating road was rebuilt at the time of the school’s construction in 1996 with the installation of the traffic signal. The construction is anticipated to be completed within a three-day period. No traffic detours are proposed.
It was agreed the DPW Director would develop a timeframe for the August road construction, and inform the Selectmen, Town Manager and School Department of the anticipated construction dates.
Motion made by Selectman Richardson to approve the request of the DPW Director to reconstruct in August, a portion of Old Barnstable Road as referenced.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Beach Concessions Bid Discussion:
The Board of Selectmen held a brief discussion with Chef John Marcellino with regards to beach concessions. To avoid conflict and to maintain compliance with the beach concessions, Chef John indicated concessions will be provided not only at South Cape Beach, but at John’s Pond and Attaquin Park beach as stipulated in the beach concessions 2011 contract agreement.
Joyce Mason, the Town Manager confirmed that Chef Marcellino has made payment in full, and is now in compliance with his contractual agreement. It was agreed the Board would discuss the bid process as a future agenda topic prior to next season’s bid process.
NEW BUSINESS:
Certification and Confirmation of Hiring Process – Assistant Town Manager:
Although the Hiring Certification for the final candidate was not included in the Selectmen’s packet, Joyce Mason, the Town Manager was pleased to report the most qualified candidate was located in-house. It was noted that Selectmen Sherman attended the final interviews for the three remaining applicants conducted in a fair and equitable process. Both Mrs. Mason and Mrs. Sherman indicated they felt confident the candidate, Tom Mayo, the Town’s GIS Administrator has the passion for the Town of Mashpee, and would be a great asset to the Town.
Motion made by Selectman Sherman to move forward to certify and confirm the appointment of Tom Mayo as the Assistant Town Manager.
Motion seconded by Selectman Cahalane.
VOTE: 4-1. Motion carries.
Roll Call Vote:
Selectman Taylor, no Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, (1)
Selectman Taylor indicated he is opposed to the appointment due to the lack of information. It was noted there is a contingency plan for the GIS Department during this transition.
Request for Policy Amendment – Policy #44 – House Numbering Policy:
The Town Manager recommended the Board defer action with respect to the above referenced agenda topic. During the interim, it was recommended that Deborah Dami, the E911 Coordinator/House Numbering Agent remain until the GIS Administrator position is reinstated.
In accordance with Policy #44, the GIS Administrator shall act as the House Numbering Agent for the Town of Mashpee and shall determine the numbers to be assigned to all improved lots located on public or private ways.
NEW BUSINESS:
Recommendation for Appointment – Conservation Commission:
On June 30, 2011, the Mashpee Conservation Commission voted to recommend Patricia Jalowy as a full-time Conservation Commissioner. A letter of interest from Ms. Jalowy dated June 7, 2011 was included in the Selectmen’s informational packet.
Motion made by Selectman Richardson to appoint Patricia Jalowy to the Conservation Commission for a three-year term.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Acceptance of Resignation – Historical Commission:
Correspondence was received from Lee Gurney dated July 7, 2011 resigning from the Historical Commission and local Historic District effective immediately.
Motion made by Selectman Cahalane to accept the resignation of Lee Gurney with regrets, and request a letter of extreme appreciation be submitted to Ms. Gurney for her dedication to the Town of Mashpee.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
LIAISION ASSIGNMENTS:
Recycling Committee:
It was reported, the Town of Sandwich, 25 days in thenew Single Stream recycling program has made a substantial reduction in the disposal of solid waste.
Of note, the State of Massachusetts has a recycling rate of 47%. Eighty towns participate in the Pay-As-You-Throw (PAYT) Program, and 50% of Massachusetts communities participate in PAYT/curbside collection.
Schools:
It was disclosed there is a potential recall in the works as residents (some) are dissatisfied with the School Committee in its’ workings with the Superintendent.
Adjournment:
Motion made by Selectman Cahalane to adjourn at 6:57 p.m.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Taylor, yes Selectman Richardson, yes
Selectman Sherman, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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