AGENDA
BOARD OF SELECTMEN
MONDAY, APRIL 11, 2011
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
MINUTES
Approval of the following:
Monday, March 28, 2011 Regular Session
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Human Resources – Marilyn Farren – Request to Fill Vacancy - Benefits Administrator
6:45 Health Agent – Glen Harrington – Request to Amend BOH Fee Schedule
6:50 Department of Public Works – Catherine Laurent – Request to Fill Vacancy – Custodian
6:55 Police Department – Request to Fill Vacancy –Harbormaster
COMMUNICATIONS & CORRESPONDENCE
- Sewer Commission – Regarding Meeting with Mashpee Water District/ Board of Selectmen
- Annual Boards/Committee Reappointment Listing
OLD BUSINESS
- Town Meeting Article Discussion
- CPC Habitat for Humanity
- FEMA Bylaw
NEW BUSINESS
- Community Health Center of Cape Cod – Community Health Center Expansion
- Recommendation for Appointment – Sewer Commission
- Review & Execution of Land Disposition Agreement – Habitat for Humanity –
- 6 and 9 Park Place Way and 10 Tri-Town Circle
ADDITIONAL TOPICS
(This space is reserved for topics that the Chairman did not reasonably anticipate would be discussed)
LIAISON REPORTS
EXECUTIVE SESSION
Nothing anticipated at this time.
Board of Selectmen
Minutes
April 11, 2011
Present: Selectman Cook, Selectman Cahalane, Selectman Richardson,
Selectman Taylor, Selectman Sherman
Town Manager Joyce Mason
Meeting Called to Order by Chairman Cook at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, March 28, 2011 Regular Session:
Motion made by Selectman Cahalane to approve the minutes of Monday,
March 28, 2011 as presented.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Comment: None at this time.
APPOINTMENTS & HEARINGS:
Human Resources – Marilyn Farren – Request to Fill Vacancy – Benefits Administrator:
Marilyn Farren, Human Resources Director was before the Board to request the Selectmen’s consideration to fill the Benefits Administrator vacancy created by Melanie Spurgeon. The position coordinates various functions of health insurance in addition to benefits administration. The position also supports the Payroll Administrator when required, and supports the Human Resources Director with administrative responsibilities.
Joyce Mason, the Town Manager strongly recommended the Board fill the vacancy as training is required. The Selectmen complimented Ms. Spurgeon for her professionalism while serving the Town of Mashpee.
Motion made by Selectman Taylor to approve the Position Vacancy Request of Benefits Administrator to Human Resources.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Police Department – Request to Fill Vacancy – Harbormaster:
Rodney Collins, Chief of Police met with the Selectmen to discuss the anticipated full-time vacancy of Harbormaster as a result of a pending disability. Chief Collins explained that it is imperative to have the selection process in place before the onset of the busy summer season upon acknowledgement of the vacancy.
It was noted the job description has been revised from 2008 to include modified essential duties to maintain the position full-time during the off season months. The year-round position, 40 hours per week shall commence at Step 1 of the intended pay scale.
Discussion followed with respect to modifying the position title. It was noted the position of Harbormaster falls under the Administrative Union. Work is performed in a designated area within the Police Station and in the field during all seasonal weather conditions. Under the mandates of applicable statutes and by-laws, the Harbormaster regulates and enforces the control of boating and waterways, and issues verbal and/or written warnings or citations to law violators. It was agreed the Union would be consulted with respect to a proposed modification of position title.
Motions made by Selectman Richardson to move forward with the Police Chief’s recommendation, and advertise to fill the anticipated vacancy of full-time Harbormaster at Step 1 with the modified essential duties as referenced in the updated job description.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Health Agent – Glen Harrington – Request to Amend BOH Fee Schedule:
Board of Health Agent Glen Harrington was in attendance to request the Board of Selectmen amend the Board of Health Fee Schedule revised in 2009. Mr. Harrington indicated the proposed fee schedule has increased in the amount charged for Septic System Permits; Residential (Engineered New Construction & Repairs), in Food Licenses, and for Stable (per horse) charges. The increase is primarily due to the amount of time spent per inspection, and for time consuming bi-yearly inspections.
It was disclosed when reviewing the Board of Health Fee Schedule with comparable towns, the Town of Mashpee fees are on the “high” end.
The Board of Selectmen imposed their power as the fee setting board, and requested the Board of Health conduct a public hearing on the proposed fee increases for the purposes of soliciting comment. The matter was tabled to allow for additional review.
APPOINTMENTS & HEARINGS:
Department of Public Works – Catherine Laurent – Request to Fill Vacancy – Custodian:
Catherine Laurent, Director of Public Works was in attendance to request the Board of Selectmen approve the Position Vacancy Request for Custodian; full-time at Step 1 of the intended pay scale. Ms. Laurent indicated that three persons are necessary to clean Town buildings. The vacancy was created by the Town’s former employee Donald Hicks last month.
The Selectmen in support requested preference to employ a Mashpee resident to fill the vacant position.
Motion made by Selectman Taylor to approve the Position Vacancy Request of Custodian as referenced.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
NEW BUSINESS:
Community Health Center of Cape Cod – Community Health Center Expansion:
Community Health Center CEO Karen Gardner was present to request the Selectmen consider the following as they move forward to construct a 22,000 square foot addition to their main health center located on 107 Commercial Street in Mashpee.
The Selectmen were asked to formally approve and endorse the project that will provide additional exam rooms, a dental suite and a behavioral health room. Ms. Gardner also requested the Town of Mashpee serve as co-applicant in their application to the Cape Cod Commission which will allow the Health Center to save an estimated $7,500 in permit fees, and provide written confirmation that the property is not identified as a potential public well site.
With the Selectmen’s approval, the Health Center will move forward to discuss their application with the Town’s Design Review Committee next week, and then present their submission to the Cape Cod Commission for the expansion project.
A letter from the Community Health Center of Cape Cod dated April 7, 2011 was included in the Selectmen’s packet outlining their request.
Motion made by Selectmen Richardson to approve and endorse the Community Health Care Center of Cape Cod’s expansion project, approve the Town of Mashpee as co-applicant as referenced, and provide in writing; the property as identified shall not serve as a potential public well site.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Ms. Gardner expressed appreciation to the Town of Mashpee for their support, and noted that new jobs will be created from this endeavor.
COMMUNICATIONS & CORRESPONDENCE:
Sewer Commission – Regarding Meeting with Mashpee Water District/Board of Selectmen:
It was announced a joint meeting with the Board of Selectmen, Sewer Commission and Mashpee Water District is scheduled for Wednesday, April 20, 2011 at 6:00 p.m. The meeting will be held at the Water District.
Annual Boards/Committee Reappointment Listing:
Draft #1 of the Annual Board/Committee Reappointment listing was presented to the Board of Selectmen to conduct their initial review. The list will appear as a future agenda topic of the Board of Selectmen for approval prior to the end of the fiscal year.
COMMUNICATIONS & CORRESPONDENCE:
Police Department Briefing:
The Mashpee Police Department is scheduled to conduct a public briefing and press release on the recent shooting incidents at the Mashpee Town Hall on Tuesday April 12, 2011 at 4:00 p.m. The structure will allow for public comment, and will be aired live on Channel 18 for those unable to attend.
OLD BUSINESS:
Town Meeting Article Discussion:
CPC Habitat for Humanity:
To alleviate any perceived misunderstanding with regards to the May Special Town Meeting article relative to acquiring $25,000 through Community Preservation Act funds for the Russell Road – Habitat for Humanity project, the Town Manager re-affirmed that funding if approved at Town Meeting would be used for the purposes of construction only.
Communication contained in the Selectmen’s informational package from Habitat for Humanity dated April 5, 2011 and November 18, 2010 respectively states that Habitat has secured $25,000 in grant funding for the land purchase. It was noted the Community Preservation Committee also stipulated in their motion that CPA funding would support the construction of the affordable home, and not the land purchase.
The Board of Selectmen has deferred their approval of this article as they are awaiting a response from the Board of Appeals with respect to the comprehensive permit required for the project proposal. The Selectmen agreed to vote on this matter prior to Town Meeting.
FEMA Bylaw:
Correspondence was received from the Town Planner dated April 4, 2011 relative to Article 18, a zoning article relative to floodplain zone provisions. To date, FEMA has delayed implementation of its new flood maps until 2012 due to technical problems with mapping.
Motion made by Selectman Taylor to indefinitely postpone Annual Town Meeting Article 18.
Motion seconded by Selectman Richardson.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Recommendation for Appointment – Sewer Commission:
Two letters of interest were received in response to advertisement for membership on the Sewer Commission as an at-large representative. The two applications were reviewed by the Sewer Commission. The Commissioners voted 5-1 to recommend the appointment of Mark Gurnee for a term to expire 2013. The second applicant Joyce Hosford was thanked for her interest, and recommended for consideration if an additional vacancy opened.
Motion made by Selectman Richardson to appoint Mark Gurnee to the Sewer Commission as recommended.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
NEW BUSINESS:
Review & Execution of Land Disposition Agreement – Habitat for Humanity – 6 and 9 Park Place Way & 10 Tri-Town Circle:
Recently, the Town accepted a proposal from Habitat for Humanity of Cape Cod to construct a single family house on each of the three parcels identified as 6 and 9 Park Place Way and 10 Tri-Town Circle. A Land Disposition Agreement was forwarded to the Board from Habitat for signature. Additionally Habitat has requested the Town waive their regulatory fees for the parcels of land contributed by the Town.
Motion made by Selectman Richardson to approve and execution the Land Disposition Agreement with Habitat for Humanity of Cape Cod, to create affordable housing on the (3) referenced parcels, and waive all regulatory fees by the Town of Mashpee for the homes as described.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
COMMUNICATIONS & CORRESPONDENCE:
Candidates Forum:
The candidate’s forum is scheduled on Tuesday, April 12th beginning at 7:00 p.m. at the Mashpee Town Hall. For those unable to attend, the meeting will be televised on channel 18.
Student Government Day:
The second annual Student Government Day is scheduled this week. Approximately 20 students are anticipated to attend the event. The participating Mashpee students will be paired with Department Heads in the morning. A debate on the ballot question will be scheduled thereafter. Selectman Theresa Cook will serve as the guest speaker at the luncheon.
LIAISON ASSIGNMENTS:
Affordable Housing:
Selectman Richardson as liaison to Affordable Housing attended an opening of one of Habitat for Humanity’s affordable homes last week. It was noted to be very inspiring to all. It was suggested in the future that a new homeowner attend an upcoming Selectmen’s Meeting to update the Town on their new homeownership.
School Department:
The School Committee at their last meeting agreed to re-develop their Policies and Procedures Manual at a cost of $10,000.
Adjournment:
Motion made by Selectman Taylor to adjourn at 7:10 p.m.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Cook, yes Selectman Cahalane, yes
Selectman Richardson, yes Selectman Taylor, yes
Selectman Sherman, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
| 
