AGENDA
BOARD OF SELECTMEN
MONDAY, DECEMBER 3, 2012
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
PLEDGE OF ALLEGIANCE
MOMENT OF SILENCE
MINUTES
Approval of the following:
Monday, November 19, 2012 Regular Session & Executive Sessions
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Public Hearing – 2013 Annual Liquor License Renewals
Package Store License- All Alcohol
Andy’s Market
The Barn
Best Buy Beverage, Inc.
Liberty Liquors
Southcape Wine & Spirits
Package Store License- Wine & Malt
Mashpee Mart
Rapid Refill
Annual All Alcohol Restaurant
Asia
Bistro 36
Bleu
Bobby Byrne’s
Café Trevi
Finally Dino’s
The Lanes
99 Restaurant
New Seabury Country Club
Quashnet Valley Country Club
Siena
Soprano’s
Wicked
Annual Restaurant – Wine & Malt
Zoe’s
Annual All Alcohol Innholder
Popponesset Inn
Zachary’s Pub
Annual All Alcohol Commercial Club License
Willowbend Country Club
6:50 Public Hearing – Request of Popponesset Inn to Temporarily Close for Annual Repairs/Maintenance
6:55 Public Hearing – Request of New Seabury Country Club to Temporarily Close for Annual Repairs/Maintenance
OLD BUSINESS
- Christmas Parade Details/ Update
NEW BUSINESS
- Recommendation for Bid Acceptance – DPW Annual Bids
- Rental of Portable Toilets
- Trash & Recycling Collection Service
- Notice of Retirement – Human Resources Director
- Recommendation for Appointment to Municipal Health Group – Alternate Representative
- Cape Cod Volunteers Program Event/ Membership
- Cape Cod Water Protection Collaborative – Municipal Wastewater Priorities
COMMUNICATIONS & CORRESPONDENCE
ADDITIONAL TOPICS
(This space is reserved for topics that the Chairman did not reasonably anticipate would be discussed)
LIAISON REPORTS
EXECUTIVE SESSION
Personnel Matter
Board of Selectmen
Minutes
December 3, 2012
Present: Selectman Richardson, Selectman Sherman, Selectman Taylor,
Selectman Cahalane, Selectman O’Hara
Town Manager Joyce Mason
Assistant Town Manager Tom Mayo
Meeting Called to Order by Chairman Richardson at 6:30 p.m.
Town Hall, Conference Room #1.
MINUTES:
Monday, November 19, 2012 Regular & Executive Sessions:
It was recommended the minutes be amended on page 7 to incorporate the following sentence: It is the goal of the Selectmen to have the Board of Selectmen liaison to the Special Events Committee work with the Special Events Committee on Veterans affairs.
Page 10 under Waterways Commission: For clarification purposes, it was noted the Mashpee River dredge is delayed as the Conservation Commission has not yet submitted their approvals regarding the disposal of soils.
Motion made by Selectman Cahalane to approve the Regular and Executive Session minutes of Monday, November 19, 2012 as amended.
Motion seconded by Selectman O’Hara.
VOTE: 4-0-1.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, abstained Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Comment:
Scott McGee a resident of Lowell Road and Vice-Chair of the School Committee indicated that a forum will be held on Wednesday, December 5, 2012 at the Mashpee Public Library to discuss perimeters recommended from the public when selecting a new School Superintendent. A similar forum will be held at the Mashpee High School Library at 7:00 p.m. on this matter. During this meeting, a moderator will be present to take questions and comments with respect to this regard. The School Department is expected to use the comments as part of their criteria for the search process. It was disclosed that a survey is also available on the School and Town websites to obtain additional public comment.
The School Committee is also requesting letters of interest seeking membership to the School Superintendent Screening Committee. Thirteen members will be considered for the make-up of the committee.
NEW BUSINESS:
Recommendation for Bid Acceptance – DPW Annual Bids:
Catherine Laurent, Director of Public Works was in attendance to recommend the Board approve the following bids:
Rental of Portable Toilets:
It is recommended the Town award the contract for portable toilets to Our Outhouse of Centerville, MA for calendar year 2013. It was noted the rates are a 20-40% decrease from calendar year 2012.
Motion made by Selectman Cahalane to accept the bid from Our Outhouse for CY13 as recommended.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Recommendation for Bid Acceptance – DPW Annual Bids:
Trash & Recycling Collection Service:
The DPW Director has recommended that a contract be awarded to Allied Waste of South Yarmouth, MA for trash and recycling collection service. The rates for trash are approximately 10% less than FY12. However, the rates for recycling have increased up to 50%.
Motion made by Selectman Cahalane to accept the bid of Allied Waste for Trash & Recycling Service as recommended for 2013.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
The contract awards for portable toilets and trash & recycling collection were contained in the Selectmen’s informational packet and outlined in the memorandum addressed to the Board from the DPW Director dated November 29, 2012.
Notice of Retirement – Human Resources Director:
Correspondence was received from Marilyn Farren; Human Resources Director dated November 19, 2012 notifying the Board of her intent to retire on March 1, 2013. Mrs. Farren has given over thirty years of service to the Town of Mashpee.
Motion made by Selectman O’Hara to accept the resignation of Marilyn Farren as Human Resources Director as referenced with appreciation for her dedicated service to the Town of Mashpee.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Recommendation for Appointment to Municipal Health Group – Alternate Representative:
Joyce Mason, Town Manager recommended the appointment of Tom Mayo, the Assistant Town Manger to the Cape Cod Municipal Health Group to serve as Alternate Representative. It was noted that Marilyn Farren who will soon retire, is currently serving as the alternate member.
Motion made by Selectman Sherman to appoint Tom Mayo as Alternate Representative to the Cape Cod Municipal Health Group as recommended.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Cape Cod Volunteers Program Event/Membership:
Last Friday, the Cape Cod Volunteers held a volunteering event at their Volunteer Opportunity Center in Mashpee. Approximately 80 citizens attended. The event held at the Mashpee Library featured volunteer experts and non-profits such as the Mashpee Chamber of Commerce and Cape Cod Municipal Health Group seeking volunteer support. The Cape Cod Volunteer Center will be open on a monthly basis at the Mashpee Public Library.
As a result of Friday’s outcome, several participants have expressed an interest in volunteering in Mashpee Town government.
Discussion followed with regards to volunteerism in the Town of Mashpee. It was noted the Cape Cod Volunteer Program is willing to assist the Town independently for a cost of $500 per year. As the matter was reviewed, it was agreed the Town would make an effort internally to recognize those who serve as volunteers, and to improve upon outreach efforts. It was noted that a neighboring town conducts an in-house workshop session to promote volunteerism. It was agreed that this matter would be further reviewed and considered by the Town of Mashpee.
APPOINTMENTS & HEARINGS:
Public Hearing – 2013 Annual Liquor License Renewals:
The Board of Selectmen opened the Public Hearing on the 2013 Annual Liquor License Renewals which include; Package Store License – All Alcohol, Package Store License – Wine & Malt, Annual All Alcohol Restaurant, Annual Restaurant – Wine & Malt, Annual All Alcohol Innholder, and Annual All Alcohol Commercial Club License.
The Hearing notice was read aloud into the record. George Baker, Fire Chief was in attendance to discuss the annual license renewals with the Board of Selectmen.
Chief Baker indicated the following licenses have not passed inspections as of this date;
Andy’s Market
The Barn
Finally Dino’s
Mashpee Mart
99 Restaurant
Quashnet Valley Grille
Rapid Refill
Soprano’s
Wicked
It was noted that most of the issues are minor, involving maintenance and record keeping. All licenses are current regarding tax payments, and all licenses before the Selectmen for renewal have been inspected by the Building and Fire Departments with the exception of the Popponesset Inn.
Chief Baker recommended the Board move forward with the renewals that are pending sign-off. A second inspection of the above referenced establishments is scheduled next week, prior to the upcoming Selectmen’s Meeting. The Board of Selectmen acting as the licensing authority for the Town of Mashpee has the ability to schedule a public hearing to revoke a liquor license if it is warranted.
Additional communication contained in the Selectmen informational packet from Rodney Collins, Chief of Police dated November 29, 2012 confirms there have been no incidents or issues involving alcohol licenses within the Town of Mashpee that require further action.
Motion made by Selectman Cahalane to approve the 2013 Annual Liquor License Renewals of the following Package Store Licenses – All Alcohol;
Andy’s Market
The Barn
Best Buy Beverage, Inc.
Liberty Liquors
Southcape Wine & Spirits
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman Cahalane to approve the 2013 Annual Liquor License Renewals of the following Package Store Licenses – Wine & Malt;
Mashpee Mart
Rapid Refill
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman Cahalane to approve the 2013 Annual Liquor License Renewals of the following Annual All Alcohol Restaurant Licenses;
Asia
Bistro 36
Bleu – *Selectman O’Hara abstained from voting on Bleu
Bobby Byrne’s
Café Trevi
Finally Dino’s
The Lanes
99 Restaurant
New Seabury Country Club
Quashnet Valley Country Club
Siena
Soprano’s
Wicked
Motion seconded by Selectman Sherman.
VOTE: 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman Cahalane to approve the 2013 Annual Liquor License Renewals of the following Annual Restaurant - Wine & Malt;
Zoe’s
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman Cahalane to approve the 2013 Annual Liquor
License Renewals of the following Annual All Alcohol Innholder;
Popponesset Inn *(conditioned on pending inspections)
Zachary’s Pub
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman Cahalane to approve the 2013 Annual Liquor
License Renewals of the following Annual All Alcohol Commercial Club License;
Willowbend Country Club
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman Taylor to close the Public Hearing. Those establishments with outstanding issues are subject to revocation pending compliance.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Public Hearing – Request of Popponesset Inn to Temporarily Close for Annual Repairs/Maintenance:
The Board of Selectmen opened the Public Hearing on the request of New Seabury Properties, LLC, d/b/a Popponesset Inn, Stephen T. Brennan, Manager, to close for maintenance, renovations and repairs as follows: Restaurant January 1, 2013 through March 31, 2013 (Restaurant will reopen for functions beginning April 1, 2013)
The Hearing notice was read aloud in accordance with posting requirements. Stephen Brennan, Manager was in attendance to discuss the annual closure request with the Board of Selectmen. Being no comment, the Board motioned to close the Public Hearing.
Motion made by Selectman O’Hara to close the Public Hearing.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman O’Hara to approve the request of Popponesset Inn to temporarily close for annual repairs and maintenance.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Public Hearing – Request of New Seabury Country Club to Temporarily Close for Annual Repairs/Maintenance:
The Board of Selectmen opened the Public Hearing on the request of New Seabury Properties, LLC, d/b/a New Seabury Country Club, Stephen T. Brennan, Manager, to close for maintenance, renovations and repairs as follows: Restaurant January 2, 2013 through March 15, 2013 (Restaurant will reopen on Fridays and Saturdays only March 15th).
The Hearing notice was read aloud in accordance with posting requirements. Stephen Brennan, Manager was in attendance to discuss the annual closure request with the Board of Selectmen. Being no comment, the Board motioned to close the Public Hearing.
Motion made by Selectman Taylor to close the Public Hearing.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Motion made by Selectman Taylor to approve the request of New Seabury Country Club to temporarily close for annual repairs and maintenance.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
OLD BUSINESS:
Christmas Parade Details/Update:
It was announced the 7th annual Mashpee Christmas Parade will begin at 5:30 p.m. on Saturday, December 8, 2012. This year’s theme is The Spirit of Giving. Last minute attendee’s bring forth a total of seven bands including the Toe Jam Puppet Band. A post parade block partywill be held in Southcape Village on Joy Street with a holiday concert performed by the Toe Jam Puppet Band. Santa will be present for the festivities.
NEW BUSINESS:
Cape Cod Water Protection Collaborative – Municipal Wastewater Priorities:
The Board re-reviewed communication received from Andrew Gottlieb regarding the role and potential actions of the County to address Cape Cod wastewater management. In discussing municipal wastewater priorities, the Board of Selectmen prioritized funding support and financial guidance as strategies the County should address while allowing the Town of Mashpee to maintain its independence in evaluating wastewater options.
It was agreed the Town Manager and Selectman Chair, liaison to the CCWPC would remit a letter on the Town’s behalf regarding municipal wastewater priorities.
COMMUNICATIONS & CORRESPONDENCE:
Prescription Return Program: It was reported the newly instituted prescription return program is underway, and a successful endeavor. Unwanted pills are cataloged and taken to SEMASS for proper disposal.
VFW Fundraiser: The VFW Post 5489 fundraiser to raise monies for memorial markers for Mashpee’s Fallen Soldiers was overwhelming. Appreciation was given to Ted Theis, Jim Vaccaro and to those who contributed their time and efforts to make this a realization for the Town of Mashpee in honoring their Veterans.
Recreation Department: The Recreation Director is expected to attend the next Selectmen’s Meeting to discuss a proposal to sponsor a Mashpee Triathlon in September. Participants would bike, swim and run in the event. There would be no cost to the Town for sponsorship.
Volunteerism: In January, the Mashpee Enterprise will publish the first article of a series of articles regarding volunteerism in the Town of Mashpee.
Adjournment:
Motion made by Selectman Taylor to adjourn at 7:05 p.m.
The Board will enter into Executive Session at this time for the purpose of discussing a personnel matter. The Board will not reconvene in Open Session.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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