AGENDA
BOARD OF SELECTMEN
MONDAY, JUNE 4, 2012
6:30 p.m. - Convene Meeting – Conference Room 1 – Mashpee Town Hall
PLEDGE OF ALLEGIANCE
MINUTES
Approval of the following:
Monday, May 21, 2012 Regular & Executive Sessions
APPOINTMENTS & HEARINGS
6:30 Public Comment
6:40 Public Hearing – Private to Public Road Conversion of Sarakumit Village:
Park Place Way, Wood Haul Road, Burning Bush Lane, Scenic Drive, Noisy Hole Road
6:50 Public Hearing – Private to Public Road Conversion of Pleasant Park Drive
7:00 Public Hearing – Private to Public Road Conversion of Quail Hollow Road
7:15 Catherine Laurent - Bid Extensions – DPW for Approval
- Annual Bids – DPW for Acceptance
- Acceptance of Bid – Police Station Roof
- Proposed Policies for School Buildings/Facilities
- Position Vacancy Request
COMMUNICATIONS & CORRESPONDENCE
- Annual Reappointments for Review
- Discussion – Thank you to voters
OLD BUSINESS
NEW BUSINESS
- Two 1-Day Liquor License Requests – Mashpee Chamber of Commerce
- One Day Liquor License for Mashpee Wampanoag Rod & Gun Club
- Policy Discussion – Chairmanship Term Limits
Rules for Re-organization
- South Cape Beach State Park Memorial Plaque Discussion
- Recommendation for Appointment – Human Services Committee
ADDITIONAL TOPICS
(This space is reserved for topics that the Chairman did not reasonably anticipate would be discussed)
- Open Cape – Request to Replace Pole on Route 151
LIAISON REPORTS
EXECUTIVE SESSION
Contract Discussion – Town Manager
Board of Selectmen
Minutes
June 4, 2012
Present: Selectman Richardson, Selectman Sherman, Selectman Taylor,
Selectman Cahalane, Selectman O’Hara
Town Manager Joyce Mason
Assistant Town Manager Tom Mayo
Meeting Called to Order by Chairman Richardson at 6:30 p.m.
Town Hall, Conference Room #1
MINUTES:
Monday, May 21, 2012 Regular & Executive Sessions:
Motion made by Selectman Cahalane to approve the Regular and Executive Session minutes of Monday, May 21, 2012 as presented.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Comment: None at this time.
COMMUNICATIONS & CORRESPONDENCE:
Annual Reappointments for Review:
For the Selectmen’s review was a list of Annual Reappointments to various Town Boards and Committees. Amendments to the document if required shall be forwarded to the Selectmen’s Administrative Secretary prior to the next meeting.
COMMUNICATIONS & CORRESPONDENCE:
Discussion – Thank you to Voters:
The Board of Selectmen expressed appreciation to the voters who attended the May Town Meeting. It was agreed that a list of the volunteers and Town Meeting members who attended the May Town Meeting would be forwarded to the Mashpee Enterprise to publically thank the citizens in attendance. The Selectmen decided to review methods to entice the public to attend and partake in Town Meeting and also to the polls to participate in Town government.
Appreciation also recognized the Town Clerk and her support staff for their dedication and time served at Town Meeting and the Town Elections.
Motion made by Selectman Taylor to write a memorandum to the Mashpee Enterprise to publically express appreciation to the citizens attending the May Town Meeting.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
Two 1-Day Liquor License Requests – Mashpee Chamber of Commerce:
The Board of Selectmen reviewed the request of the Mashpee Chamber of Commerce to hold the Annual Taste of Mashpee, Night of 100 Wines event and the Annual La Tavola, Italian feast event. Each venue will benefit the scholarship fund and other Chamber initiatives.
The Night of 100 Wines is scheduled to be held at Mashpee Commons on June 22, 2012 from 5:00 p.m. to 8:30 p.m. under a large tent, and the La Tavola feast is planned on August 10, 2012 from 5:30 p.m. to 8:30 p.m. on Joy Street at the South Cape Village site location.
Motion made by Selectman Sherman to approve the Two-1 Day Liquor License requests of the Mashpee Chamber of Commerce for the Annual Night of 100 Wines and the Annual La Tavola on the specified dates allowing a total of 3 days each for set up and removal.
Motion seconded by Selectman O’Hara.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
One Day Liquor License for Mashpee Wampanoag Rod & Gun Club:
Correspondence was received from the Mashpee Wampanoag Rod & Gun Club dated May 20, 2012 requesting to use their liquor license in 2012 on the date of June 23, 2012.
Motion made by Selectmen O’Hara to approve the request of the Mashpee Wampanoag Rod & Gun Club to use their liquor license on June 23, 2012.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
In the absence of the new secretary, Courtenay Mills, the previous Rod & Gun Club secretary was in attendance to request approval of their liquor license on the specified date.
NEW BUSIENSS:
Policy Discussion – Chairmanship Terms Limits; Rules for Reorganization:
The Board of Selectmen agreed to set Policy with respect to the Annual Re-organization of Elected and Appointed Boards and Committees to ensure the effective management of all Boards and Committees.
Selectman O’Hara read the following (as amended for one year) into the record;
- All elected and appointed Boards and Committees shall reorganize in May, (or as soon as possible after the May Town Meeting or Annual Election) electing a Chairman, Vice Chairman and Clerk.
- No member of an elected or appointed Board or Committee shall serve as Chairman for more than one year. After a hiatus of one year, a member may again be elected Chair; however the same one year limitation is applicable.
Motion made by Selectman O’Hara to accept Policy relative to Chairmanship Terms Limits, and Rules for Reorganization as amended.
Motion seconded by Selectman Taylor.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Hearing – Private to Public Road Conversion of Sarakumit Village: Park Place Way, Wood Haul Road, Burning Bush Lane, Scenic Drive, Noisy Hole Road:
The Board of Selectmen opened the Public Hearing on the above referenced private to public road conversion. The Hearing notice was read aloud into the record to conform to posting requirements.
The total cost of the road reconstruction is $536,404.75. The maximum allowable charge by the Town of Mashpee for this betterment is $7,555, a cost to be borne by 71 property owners. It was explained the cost can be paid upfront by the homeowner or spread over a 20 year period.
The Board opened the Hearing to solicit comment.
Jessica McComiskey of 150 Noisy Hole Road asked if she was included in the road reconstruction proposal. She was informed by the Director of Public Works that the project will finish at the end of Ms. McComiskey’s property located at 150 Noisy Hole Road.
William Story, 48 Burning Bush Road indicated the residents recently purchased new signage for the road, and also repaired several drain basins in an effort to be removed from the Town’s no plow list. It was noted that duplicate costs would not be included in the betterment assessment.
Linda Ryan, Burning Bush Road added that eleven catch basins were repaired by the homeowners. It was disclosed the estimate disclosed to the residents on this date is the maximum betterment charge. If projects are not required, the betterment cost would result in a lesser payment.
Christopher Douthhart, 38 Wood Haul Road commented on the catch basins. In response, the DPW Director indicated the catch basins proposed in the road conversion would be repaired as needed. The Town is not proposing to install a new drainage system. The existing leaching basins are intended to remain the same, and would be replaced if required. What is necessary to be corrected will be improved.
Mary Almeida, a resident of Park Place Way asked when the work is proposed to begin. With a second petition to be signed by 51% of the property owners work would commence in the spring of 2013. The deadline for an article to be placed on the October 2012 Town Meeting warrant is the first Monday in July.
In accordance with the Town’s bylaw, the residents are required to initiate the petition. Copies of the petition were made available for dissemination at the Selectmen’s Meeting. A Scenic Drive resident was given the blank petition for the Sarakumit Village project.
When asked as to how long the process would take, the DPW Director indicated that a binder course would be installed in the spring, and the final paving would then be completed in the fall.
Motion made by Selectman Taylor to close the Public Hearing.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Hearing – Private to Public Road Conversion of Pleasant Park Drive:
The Board of Selectmen opened the Public Hearing on the private to public road conversion of Pleasant Park Drive. In accordance with posting procedures, the Hearing notice was read aloud into the record.
It was disclosed the betterment cost of $114,842 would be borne by 16 property owners equally. The maximum allowable charge for this betterment is $7,177.62 per property owner. The payment process was presented to the interested parties. It was noted the betterment can be paid in full or spread over a twenty year period. The resident has the ability to determine the number of years for payment.
For the road conversion to move forward, it is necessary for the property owners to submit a second petition. For the October warrant, the deadline is the first Monday in July. The petition must be signed by at least 51% of the property owners. Copies of the blank petition were available at the Selectmen’s Meeting for dissemination.
Michael Lane of Pleasant Park Drive asked is the residents are given notice as to their payment option. The response of the Selectmen was affirmative. Being no further comment, the Board closed the Public Hearing.
Motion made by Selectman Taylor to close the Public Hearing.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Public Hearing – Private to Public Road Conversion of Quail Hollow Road:
The Board of Selectmen opened the Public Hearing on the private to public road conversion of Quail Hollow Road. For informational purposes, the Hearing notice was read into the record.
It was announced the cost of the betterment is $176,905.75. The maximum cost to be borne by 16 property owners is $11,056.61. The payment process and required second petition was explained to the interested residents. It was noted that 68 Quail Hollow is an unbuildable lot, and is deed restricted for recreation purposes.
Paula Conners of 12 Quail Hollow Road asked the Board to repeat the number of property owners to be assessed, and the maximum betterment cost. The number as reflected above was made known for informational purposes. Copies of the blank petition were made available to the interested parties.
Being no further comment, the Board motioned to close the Public Hearing.
Motion made by Selectman Taylor to close the Public Hearing.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Catherine Laurent – Bid Extensions – DPW for Approval:
Catherine Laurent, Director of Public Works was in attendance to recommend the Board approve various bid extension contracts for FY13. Correspondence relative to this matter dated May 24, 2012 was submitted by the DPW Director to the Board of Selectmen and Town Manager.
It was noted the Town is required to award a contract for a single year. Of the 30 annual service contracts, approximately 15 are requested for renewal. The Town is required under bid laws to award a contract to the low bidder.
Motion made by Selectman Taylor to accept the recommendation of the DPW Director and approve the Extension of Contracts for the FY13 Annual Bids as described in the memorandum of May 24, 2012.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Annual Bids – DPW for Acceptance:
Correspondence was received from the DPW Director dated May 24, 2012 relative to the award of contracts for the FY13 annual bids.
Motion made by Selectman Taylor to accept the recommendation of the DPW Director and approve the FY13 Annual Bids as described in the memorandum of May 24, 2012.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
APPOINTMENTS & HEARINGS:
Catherine Laurent – Acceptance of Bid – Police Station Roof:
At their meeting of May 22, 2012, the Planning & Construction Committee voted to recommend the award of a contract with W.P.I. Construction, Inc. of Webster for the replacement of the roof at the Police Station. The project includes the shingle, original building only for a cost of $26,600. W.P.I. was the low bidder for the project. All references received a favorable review.
Motion made by Selectman Taylor to accept the recommendation of the Planning & Construction Committee and award the Police Station Roof Contract to W.P.I. Construction, Inc. for the sum of $26,600.
Motion seconded by Selectman Cahalane.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Proposed Policies for School Buildings/Facilities:
Additional correspondence was received from the Director of Public Works dated May 23, 2012 relative to proposed policies for the Use of School Buildings and/or Facilities and the Use of the School Building Rental Fund.
It was noted the policies have been recommended by the Town Auditor.
The Selectmen agreed to defer approval to the next meeting to obtain review and comment from the School Committee. It was also decided the Board would further review the former fee schedule for comparison purposes.
APPOINTMENTS & HEARINGS:
Catherine Laurent – Position Vacancy Request:
The Position Vacancy Request for Assistant Mechanic, authorized by Town Meeting and funded within the budget of the Department of Public Works was presented to the Selectmen for approval. The regular full-time position created by Town Meeting is recommended at Step 1 of the intended pay scale.
Motion made by Selectman Taylor to approve the Position Vacancy Request of Assistant Mechanic as recommended.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
NEW BUSINESS:
South Cape Beach State Park Memorial Plaque Discussion:
Correspondence was received from the South Cape Beach State Park Advisory Committee (SCBAC) dated May 21, 2012 relative to a bronze memorial plaque that was to be installed by a Falmouth company in the fall of 2011. It was noted the office of Grafton Briggs was vandalized during this time, and the plaque was stolen. It was noted the plaque was previously stolen in September of 2008 from a boulder located in the South Cape Beach State Park.
The bronze plaque was mounted on a granite boulder purchased with private donations, and installed at the park by the Baker Monument Company of Falmouth in 2005. In 2008, the SCBAC contacted Baker Monument regarding this matter. The plaque was to be installed, but the installation was postponed due to the harsh winter. Subsequently, the Baker Monument Company was sold to Grafton Briggs who is now claiming that he is not responsible for the loss due to the vandalism.
Upon review of this matter, the Board agreed to obtain further information with respect to this regard, and to contact Town Counsel relative to this matter.
NEW BUSINESS:
Recommendation for Appointment – Human Services Committee:
As a result of a typographical error regarding the applicant for appointment to the Human Services Committee, the agenda topic was deferred to the next meeting.
OpenCape – Request to Replace a Pole on Route 151:
Motion made by Selectman Taylor to place the above topic on the Selectmen’s agenda.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Late-filed was a recommendation of the Town Manager for the Board to approve a request from OpenCape to approve work along Route 151 which involves the replacement of a pole. Work is anticipated to commence on June 28, 2012.
Motion made by Selectman Taylor to approve the request of OpenCape to commence work related to the replacement of a pole on Route 151 on June 28, 2012.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
LIAISON REPORTS:
Schools: It was announced the Mashpee High School will graduate and celebrate the success of its seniors this Saturday.
The Town is currently working on an air quality issue that should be rectified soon.
The Selectman liaison and a representative from the Finance Committee recently met with the School Committee and introduced themselves to the new members.
Recycling: The Recycling Committee is actively working on their endeavors for an eventual change at the Transfer Station. This matter will soon be brought to the attention of the full Board of Selectmen.
Boat Ramps: A brief discussion ensued with regards to the Town boat ramps. It was agreed there should be improved communication between the Waterways and Board of Selectmen with respect to improving the boat ramps to ensure ample parking, and safety for its users. It was noted the Town Manager and DPW Director recently conducted a site visit to assess the ramps.
Adjournment:
Motion made by Selectman Taylor to adjourn at 7:26 p.m.
The Board will enter into Executive Session at this time for the purpose of discussing contract negotiations. The Board may return in Open Session following discussion.
Motion seconded by Selectman Sherman.
VOTE: Unanimous. 5-0.
Roll Call Vote:
Selectman Richardson, yes Selectman Sherman, yes
Selectman Taylor, yes Selectman Cahalane, yes
Selectman O’Hara, yes Opposed, none
Respectfully submitted,
Kathleen M. Soares
Secretary to the Board of Selectmen
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