BOARD OF LIBRARY TRUSTEES MEETING
TUESDAY, MARCH 12, 2013
MASHPEE LIBRARY CONFERENCE ROOM
Present: John Kowalski, Carlo D’Este, Chip Bishop, Sue McGarry, Sandra Lahart, Jane Dolan, and Patricia Gamache.
Also Present: Kathy Mahoney – Library Director
Jack Kowalski, Chairman, called the meeting to order at 5 p.m.
Approval of Minutes
Patricia Gamache motioned to accept the Regular Session minutes of February 19, 2013 as presented.
Motion was seconded by Carlo D’Este.
VOTE: Yes-6; 1-abstain.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Chip Bishop, yes
Sue McGarry, yes Jane Dolan, abstain.
Sandra Lahart, yes
Friends of the Library
Chip Bishop reported that he continues to be very impressed with the Friends’ Executive group…there is a high energy level; they’re working well together. Friends is going to do a joint website with the Library Trustees as suggested by Kathy Mahoney. Chip said he is looking forward to being involved with the website. Kathy Mahoney noted that the Friends said we can use their Constant Contact software.
Reports
Following are highlights of some of the discussion held during the review of Kathy’s monthly report:
- Board of Selectmen approved hiring the summer position.
- Board of Selectmen supported all Articles for May Town Meeting submitted by the Trustees.
- CLAMS Legislative Breakfast being held March 15th. Kathy explained that some of the goals of the Legislative Breakfast is for legislators to hear what library brings to the community and to encourage legislators to approve library construction grants; to support the networks and Library~Services and Technology Act (LSTA) grant programs—grants that cover big picture items.
- Chip commented that the CLAMS Legislative Breakfast might be a model of what we might want to do in the future to educate local officials.
- Kathy Mahoney suggested May 16th as the date to hold the Library Volunteer Appreciation Breakfast. The Trustees agreed to this date.
- Kathy reported she is writing a grant application now for $15,000 for Tweens/Teens Program.
Reports (continued)
Kathy advised that in light of the favorable result at the March 7th Finance Committee meeting, etc. she feels it would be in the best interest of the Library at this time to maintain the current 6-day schedule and proposed that the provision for using contract employees to provide additional coverage when needed be extended for the remaining 3 months of the fiscal year. The Trustees had set March as the expiration date. Kathy said extending the date would allow her to bridge the gap until new employees can begin work on July 1.
Motion: Patricia Gamache motioned to extend the expiration date to July 15, 2013 for Kathy Mahoney to use approved funds for contract employees. Motion was seconded by Jane Dolan.
VOTE: Yes-7.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Chip Bishop, yes
Sue McGarry, yes Jane Dolan, yes
Sandra Lahart, yes
Policy Updates
Kathy reported the Tutoring Policy has been approved. The draft she submitted was approved … no changes were made to the draft.
Rental Collection Policy
Kathy presented to the Trustees a drafted rental collection policy. There was one change suggested by the Trustees that the 4th line item to read “While rental collection is purchased by the Friends, the rental collection is selected and maintained by MPL Staff”.
Communications
Corresponding Secretary Report…Sue McGarry said nothing to report this month.
Discussion
Jack Kowalski mentioned that while he was at Town Hall he heard some concern being voiced about Town having more part-time employees and the thought occurred to him that perhaps this is something we should start thinking about insofar as Library staffing is concerned.
Next Meeting…5 p.m. on Tuesday, April 9, 2013 in Library Conference Room.
Adjournment
Patricia Gamache motioned the meeting be adjourned; Jane Dolan seconded the motion; and it was unanimously passed. The meeting adjourned at 6:10 p.m.
Respectfully submitted,
Jean Giliberti
Recording Secretary
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