BOARD OF LIBRARY TRUSTEES MEETING
TUESDAY, JANUARY 10, 2012
MASHPEE LIBRARY CONFERENCE ROOM
Present: John Kowalski, Patricia Gamache, Sue McGarry, Carlo D’Este, Sandra Lahart, Jane Dolan, and David Burton.
Also Present: Kathy Mahoney, Library Director
Mike Richardson – Board of Selectmen
Jack Kowalski, Chairman, called the meeting to order at 5:01 p.m.
Approval of Minutes
David Burton motioned to approve the Regular Session minutes of December 13, 2011 as amended and to approve the Executive Session minutes of December 13, 2011 as written.
Motion was seconded by Patricia Gamache.
VOTE: Yes-6; 1-Abstain. Motion passed.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes David Burton, yes
Jane Dolan, abstain.
Reports
Library Director’s Report
Kathy Mahoney distributed copies of her monthly report for the month of December. She also provided a copy of organizational goals she compiled, which had been requested by the Town Manager. Kathy said she hopes to tailor her monthly reports to reflect how they are meeting these goals. Copies of the report and organizational goals document provided are attached to the printed set of these minutes. In addition to reviewing and discussing the report, the following were also discussed:
- 15-16 volunteers offered to participate as Library volunteers under the Town tax abatement program. Library limited to 8 participants receiving tax abatement. Kathy said those not granted the tax abatement are still going to volunteer time to the Library.
- Kathy advised that last night the Board of Selectmen approved filling the 2 Library staff vacancies.
- Jack had asked Kathy to review Town Library accounts…Kathy said accounting is doing a report on the donation account. Jack asked that she provide this information to the Trustees when she receives it.
- Kathy explained the MEG account can be used for virtually anything that is service for the Library. She said as to the donation account, unless earmarked for a specific function Library can use it based on Trustee judgment; however, the Town does have guidelines to be followed.
- Kathy explained that the fundraiser money will go right into the Donation Account—for example, money from ticket sales will go into the account and then expenses will come out of the account so it will also go through this Town Hall account.
- Kathy can approve expenditures up to $999. Then expenditure has to go to Town Manager for approval.
Jane Dolan asked Kathy about the long-range planning and wouldn’t the organizational goals fall under that plan? Kathy said goals would be encompassed within the long-range plan but that these organizational goals requested by the Town Manager pertain to goals employees aim to fulfill. Kathy said Steve Brown is ready to start on the long-range planning but need to nail down who is going to be on the long-range plan committee…just having a problem with scheduling meetings on everyone’s calendar.
Reports (continued)
Friends of the Mashpee Public Library…Jack said in Pat’s absence he sat in at the Friends meeting. The meeting was very productive…there was a good deal of talk about the February dinner fundraiser and the role the Friends would play with the raffle. Jack said that one of the things the Friends will do is an e-mail “blast” about the fundraiser.
Jack said Pat Riley expressed an interest in Rotary making Library a mission. Jack mentioned that the Friends and the Rotary agreed that maybe a fusion of the 2 groups would be workable. It will be discussed and perhaps Helene DeFoe would participate in facilitator role.
Communications
Selectmen Mike Richardson…Mike Richardson said that everything is going well and that he had not anticipated a problem with getting approval for the two vacancies. There are positive comments about the Library from Town Hall.
Corresponding Secretary, Pat Gamache
Pat had a copy of the Annual Town Meeting Schedule and pointed out the deadline date to pull papers for the election.
Pat said someone donated an old map of Mashpee; she took it to Cape Cod Framery to have in condition to hang and she will pay the cost of that as a donation to the Library.
Cape Cod Health Care January 17th Blood Drive
- Kathy showed blood drive posters. Drive to be Tuesday, January 17, 2012 in Library Events Room.
4 people processed every 15 minutes.
Walk-ups welcome.
- All blood stays on Cape.
- Cape Cod Health Care hopes to build a following on Cape. They are actively working to develop their own base on Cape so cost will be lower.
- They will advertise in papers and radio.
Old Business
Library Foundation…Jack said he is sorry to report that he has not gotten any feedback yet from the Dunning & Kirrane Law firm, but will send to the Trustees when received.
February Dinner Dance Fundraiser
- Jack said they are hoping tickets and posters will be ready on Friday.
- Sue McGarry will take over handling of tickets and disbursements.
- Debbie Dami at Clerk’s office will have a block of tickets and any Trustee who wishes to sell tickets they’ll be made available.
- Pat Gamache advised that Eastern Bank said we can do tickets there.
- Jack said by “selling tables” the thinking is we can cut back on a lot of running around.
- Mike Richardson advised that Mary Lou Palumbo said she would work with Jack on the posters.
Question was asked what is role, if any, of Trustees who attend the dinner. Jack said Library staff is going to be greeters. It could be a good role for Trustees. Friends already have that option as well; and the Friends have taken a positive role. Pat Gamache agreed to take over the responsibility of identification for Trustees and Friends—for example, name tags; ribbons; or what?
Next Meeting…5 p.m., Tuesday, February 7, 2012 in the Library Conference Room.
Adjournment
David Burton motioned to adjourn; Carlo D’Este seconded the motion; and it was unanimously passed. The meeting adjourned at 6:05 p.m.
Respectfully submitted,
Jean Giliberti
Recording Secretary
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