BOARD OF LIBRARY TRUSTEES MEETING
TUESDAY, OCTOBER 11, 2011
MASHPEE LIBRARY CONFERENCE ROOM
Present: John Kowalski, Patricia Gamache, Sue McGarry, Carlo D’Este, David Burton, and Sandra Lahart.
Absent: Jane Dolan.
Also Present: Kathy Mahoney, Library Director
Mike Richardson – Board of Selectmen
Audience: Elsa Partan – Mashpee Enterprise
Jack Kowalski, Chairman, called the meeting to order at 5:02 p.m.
Approval of Minutes
Sue McGarry motioned to approve the Regular and Executive Session minutes of September 13, 2011 as written.
Motion was seconded by Patricia Gamache.
VOTE: Yes-5; Abstain-1. Motion passed.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes David Burton, abstain.
Reports
Library Director’s Reports
Kathy Mahoney distributed copies of her monthly report and the CLAMS circulation report for the month of September. Also provided was a copy of Janet Burke’s September monthly report. Copies of these reports are attached to the printed set of these minutes. The reports were reviewed and discussed.
Kathy advised she spoke with Joyce Mason and Joyce approved holding the crafters Holiday Event at the Library on December 1, 2011 from 1 to 6 p.m.
Chip Bishop, author and new Mashpee resident, is booked to appear at the Library next month (November). He is very impressive. Jack Kowalski suggested perhaps Carlo D’Este would be willing to make the introduction of Chip Bishop; Carlo agreed to do so.
Friends of the Mashpee Public Library
Pat Gamache had e-mailed her Friends Liaison Report to the Trustees. Pat noted that the big issue in the report was the Friends’ donation in the amount of $55,000 given to Kathy for deposit into the Library Donation Account. The Trustees were very appreciative; Pat will send the Friends a formal “thank you” on behalf of the Trustees.
Events Room and Meeting Room Policy
Library Use Policy
Kathy Mahoney advised that Town Counsel returned the drafted policies with his comments outlined in red. Kathy said basically the drafts were approved and the comments clarified any issues. Sue McGarry commented that Pat Costello did a great job in clarifying issues.
Kathy said she will be preparing a binder and index of all policies approved, along with dates approved or revised and statement showing what revisions were made.
Motion: David Burton motioned that the Mashpee Public Library Events Room and Meeting Room Policy as revised by the Library Director and reviewed by Town Counsel and presented to this Board today be approved as of October 11, 2011. Carlo D’Este seconded this motion.
VOTE: Yes-6. Motion passed unanimously.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes David Burton, yes.
A copy of the final approved Events Room and Meeting Room Policy document is attached to the printed set of these minutes.
Motion: David Burton motioned that the Mashpee Public Library Use Policy as revised by the Library Director and reviewed by Town Counsel and presented to this Board today be approved as of October 11, 2011. Sandra Lahart seconded this motion.
VOTE: Yes-6. Motion passed unanimously.
Roll Call Vote: John Kowalski, yes Patricia Gamache, yes
Carlo D’Este, yes Sandra Lahart, yes
Sue McGarry, yes David Burton, yes.
A copy of the final approved Library Use Policy document is attached to the printed set of these minutes.
Communications
Selectmen Mike Richardson…Mike Richardson said he feels everyone is doing a great job and it is nice to be part of it.
Unfinished Business
Teen Room
Sue McGarry said Kathy and she agreed on wording and it is now with Kathy and Catherine Laurent to proceed. Kathy added that Catherine Laurent is going to talk with the vendor and get the plaque installed.
Discuss Forming 501c3
Jack stated this topic will remain “unfinished business” for a while because it will take time to develop and get it accomplished. Jack said he mentioned to the Friends that at some point we would like to ask them for money to fund this. Down the road it may be something they want to do; it may be something they don’t want to do. Friends are restructuring themselves and by their choice they don’t want to raise more money. Good planning tells us we have to get a foundation going. Jack said he has information from another attorney that there are clients who will offer Library support through tax deductible vehicle. Jack spoke with Joyce Mason about starting an account in Town Treasury simply for collecting monies that might be used for starting a foundation. Joyce
will speak with Town Counsel.
Discuss Forming 501c3 (continued)
Pat Gamache asked whether there is anything the Trustees can do in researching options. Jack said there are a lot of things that have to be done but initially he thinks it is important to establish a “home” for any monies that may come forward. He said 30 other communities in Massachusetts have library foundations…simply because they have to. Also, most libraries that had foundations going were virtually started by their Friends group.
New Business
February Dinner Dance Fundraiser
Jack said he had some informal meetings with a number of people to discuss doing some sort of fundraiser. It would be held at Christ the King Hall; 162 people for a sit-down dinner. Thinking was to ask Garden Club to do floral arrangements; ask caterer to donate hors d’oeuvres; have catered; Rotary volunteer to manage coat room; have a raffle. Jack said he was running it by the Trustees and asking whether or not they would be interested in participating in something like this. The Trustees seemed to be receptive to the idea. Jack is also going to contact the Friends.
Next Meeting…5 p.m., Tuesday, November 8, 2011 in the Library Conference Room.
Adjournment…David Burton motioned to adjourn the meeting; John Kowalski seconded the motion; and it was unanimously passed. The meeting adjourned at 6:25 p.m.
Respectfully submitted,
Jean Giliberti
Recording Secretary
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