BOARD OF LIBRARY TRUSTEES MEETING
TUESDAY, NOVEMBER 9, 2010
MASHPEE LIBRARY CONFERENCE ROOM
Present: Carlo D’Este, John Kowalski, Jane Dolan, and Nancy Soderberg (arrived 6:26 p.m.)
Absent: David Burton, Patricia Gamache, and Dianna Smith.
Also Present: Helene DeFoe, Library Director
Terrie Cook – Board of Selectmen
Nancy Soderberg, Vice Chairman, called the meeting to order at 6:27 p.m. and Roll call was taken.
Approval of Minutes
Jane Dolan motioned to accept the minutes of the Meeting of October 12, 2010 as presented; Carlo D’Este seconded this motion.
Roll-call vote was taken and Carlo D’Este, Jane Dolan and Nancy Soderberg voted “yes”. The motion was approved with John Kowalski abstaining.
Reports
Draft Budget…A very brief review of the proposed budget prepared and submitted to Town Manager by Helene DeFoe was reviewed with explanations given to Selectmen Terrie Cook as to the reasoning behind submitting proposed staff additions in the budget. Data comparing Mashpee against other libraries of similar town size was also presented. Terrie Cook said she will be receiving the proposed budgets shortly and that she will be attending the budget review process when the Library budget is reviewed. Jane Dolan posed the following 2 questions to Terrie Cook for consideration:
1. If there are private funds that become available could Library go through Town to use the funds to pay for staffing?
2. Also, funds that come back to the Town…Could any of these be applied to the staff funding?
Helene and the board thanked Terrie Cook for participating in the dedication. Helene noted that the MBLC members said the dedication was a “truly community effort … very warm”. Helene added that there is a very nice press release on the MBLC website reporting on our new Library.
Terrie Cook exited the meeting at 6:35 p.m.
Helene then distributed her monthly report and the CLAMS Circulation Statistics report for the month of October as well as PersonNameJanet Burke’s report for the same timeframe. Copies of these reports are attached to the printed set of these minutes. The reports were reviewed and discussed.
Budget Narrative…The budget narrative FY 2012 submitted by Helene with the draft budget was reviewed and discussed. A copy of the Narrative is attached to the printed set of these minutes. The Board asked when the Library budget will be reviewed by Town Manager et al. Jane Dolan volunteered to attend the review meeting to represent the Library Trustees. Helene will look up the date of the meeting and will notify Jane of the date.
Jane Dolan suggested that in discussing budget perhaps Helene should lay out how Library is using volunteers and mature workers.
Time Capsule
Question was raised as to where the key is for the time capsule. Helene will check to see whether perhaps it was placed in the drawer with the other keys.
Nancy Soderberg suggested that prints from the backdrop used at the dedication be placed in the time capsule, as well as a copy of the dedication program. Helene said the prints probably could be made right off the disk that Tom Mayo put together for the dedication.
Art Exhibits…Helene advised that Elizabeth Welsh has taken over arranging the art exhibits.
Friends of the Library
Jack Kowalski said the Friends met this afternoon.
· Financial report was very encouraging but expected expenses left a deficit this month.
· Friends will try to use raffle system more efficiently. Too much going on at the raffle table such as selling tote bags, giving out reference info, etc. so they’re going to try to separate all that from the raffle display. One idea is to put the informational material in a tiered stand.
· Barbara Notarious will be gone from Thanksgiving until after Christmas.
· Helene said she made suggestion that Friends wrap tote bags, etc. and place at the Christmas tree to promote using them in gift giving.
· Friends bringing parade Christmas sleigh in the door and decorate tote bags, etc. as gifts.
Adult Programs…The Friends are planning a series of Author talks that will be dedicated in Dianna Smith’s honor.
Young Adult Program…Rose Shanker has contributed some funding to let the Library begin some Young Adult program. The contribution was made in her husband Herb’s memory.
Old Business
The Board decided to table review and discussion of the long-range plan until next Trustee meeting.
Next Meeting…6 p.m., Tuesday, December 14, 2010 in the Library Conference Room.
Adjournment
John Kowalski motioned to adjourn the meeting; Jane Dolan seconded the motion; and it was unanimously passed. The meeting adjourned at 7:20 p.m.
Respectfully submitted,
Jean Giliberti
Recording Secretary
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