Town of Mashpee
16 Great Neck Road North
Mashpee, Massachusetts 02649
BOARD OF HEALTH – EXECUTIVE SESSION
Mashpee Town Hall – Conference Room 3
Minutes of the Meeting of Wednesday, May 25, 2011
Board Members Present: Also Present:
Kalliope Egloff, Chairman Glen Harrington, Health Agent
Lucy Burton, Co-Chairman
Burton Kaplan, Clerk
The Executive Session of the Board of Health was convened at 8:45 PM with discussion regarding the FY 2012 Landfill Monitoring contract bids.
Glen Harrington commented that Weston & Sampson had been asked by the Energy Committee to be the town’s consultant in preparing the solar project RFP. Weston & Sampson declined the request, stating that they wanted to be able to partner with the developer and bid for the project. The town hired Weston & Sampson the last time because it was believed that the town was going to be doing the solar project with them as our consultant, and now they have opted not to be our consultant in favor of going for the contract. Where we used their loyalty and knowledge of the landfill as the justification for hiring them the last time, Glen stated his feeling that this no longer holds true. Burton Kaplan agreed that if they do partner with the developer, it will reap them a lot more than a $15,000
consultant fee.
Regarding the Green Seal proposal, Burton Kaplan noted that there is no breakdown of costs of the landwork. Glen stated that this is within their rights, and is what all three companies have done. Burton Kaplan noted that the agreement states have the right to terminate the agreement with no notice. The Board members agreed that it might be possible to modify the agreement. Burton Kaplan was concerned with the statement in the agreement that Green Seal may need to go to the State if the client cannot be reached, if hazardous waste or oil spill are detected at the site. Glen stated that if groundwater gets impacted from chemicals from the landfill, then it would be necessary to contact the client or the state, and that this is a boiler plate statement included in all agreements.
Regarding the Horsley Witten Group proposal, Burton Kaplan stated he had no problem with it. Glen stated that right now the FY 2012 budget has been approved for $15,150, which is what Weston & Sampson bid. Green Seal’s bid was $11,800, and the Horsley Witten Group bid was $13,250.
Glen Harrington stated that he has had no prior experience in working with Green Seal and has no direct knowledge of their work. Burton Kaplan voiced concern about the fact that Green Seal’s bid of $11,800 was offered as an estimate. Kalliope Egloff stated that she has no knowledge of Green Seal, and has no idea of their work, but because their bid was the lowest, she would opt to select their bid, which in her experience and training is the way it is done.
Burton Kaplan stated that if Green Seal was willing to modify their proposal, and assuming that they are determined to be professionally qualified, he would go along with selecting their contract. Burton does not like their estimate of costs, the fact that they give no notice of termination of the contract, and submission of invoices every two weeks.
Glen Harrington that Horsley Witten Group is the best on the billing process. Lucy Burton stated that she has no problem in going with Horsley Witten Group. Kalliope Egloff agreed that she has no problem with accepting the Horsley Witten Group proposal.
Burton Kaplan made a motion that the Board accept the Horsley Witten Group proposal. Lucy Burton seconded the motion.
Roll Call Vote: Burton Kaplan, yes; Lucy Burton, yes; Kalliope Egloff, yes.
The motion was unanimously approved.
Lucy Burton made a motion that the Executive Session be adjourned. Burton Kaplan seconded the motion.
Roll Call Vote: Burton Kaplan, yes; Lucy Burton, yes; Kalliope Egloff, yes.
The motion was unanimously approved. The meeting was adjourned at 9:00 PM.
Respectfully submitted,
Ina G. Schlobohm
Recording Secretary
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