Town of Mashpee
16 Great Neck Road N.
Mashpee, Massachusetts 02649
FINANCE COMMITTEE – PUBLIC SESSION
Mashpee Town Hall – Waquoit Bay Meeting Room 1
Thursday, February 18, 2016 – 6:30 PM
CALL TO ORDER
PUBLIC COMMENT
APPROVAL OF MINUTES
OLD BUSINESS
- Committee/Liaison Reports
NEW BUSINESS
- FY17 Budget Meeting w/Town Manager Rodney Collins
- FY17 Discussion of Town Meeting Warrant Articles
Capital Improvement Program
Fire Truck Pumper
ADDITIONAL TOPICS
- This space is reserved for topics that the Chairman could not reasonably anticipate would be discussed.
UPCOMING FINANCE COMMITTEE MEETINGS
- Thursday, March 3, 2016
- Thursday, March 17, 2016
ADJOURNMENT
Finance Committee
Minutes
February 18, 2016
Present: Christ Avis, David DelPonte, Terrie Cook, Oskar Klenert,
Mike Richardson, Jeffrey Pettengill
Absent: Tom Murphy
Attendees: Rodney C. Collins, Town Manager
Meeting Called to Order by Mr. Avis at 6:30 p.m.
Mashpee Town Hall, Waquoit Meeting Room
MINUTES
Thursday, February 4, 2016:
Motion made by Mr. Richardson to approve the minutes of Thursday, February 4, 2016
as presented.
Motion seconded by Mrs. Cook.
VOTE: Unanimous. 6-0.
Roll Call Vote:
Mr. Avis, yes Mr. DelPonte, yes Mrs. Cook, yes
Mr. Klenert, yes Mr. Richardson, yes Mr. Pettengill, yes
Opposed, none
OLD BUSINESS
Committee/Liaison Reports:
Library:
It was reported the Library at this time is not satisfied with the Town Manager’s recommendation for the FY17 budget and as a result, the Library Board of Trustee’s have initiated a petition to offset the budget reduction.
Town Manager Recommendation FY17 Department Request FY16 Budget
Salary/Wage: $417,417 $470,863 $394,476
Expense: $170,098 $183,628 $161,650
Total Library: $587,515 $654,491 $556,126
Finance Committee
Minutes
February 18, 2016
OLD BUSINESS
Committee/Liaison Reports:
Library: (continued)
During the brief discussion that took place about the Petition Article, it was disclosed that Town Manager Rodney Collins had confirmed through Town Counsel that the Town would not have to expend any funds appropriated for personnel through this petition process. It was further clarified that present concerns on the part of the Library were not presently due to any accreditation issues, but more of a concern about open library hours. It is hopeful that the petitioners will consider withdrawing their request prior to the warrant being executed by the Board of Selectmen at the end of March.
NEW BUSINESS
FY17 Discussion of Town Meeting Warrant Articles:
Capital Improvement Program:
At the last meeting, the Capital Improvement Program (CIP) Committee conducted due diligence and finalized recommendations for fiscal year 2017. Mrs. Cook, liaison to the CIP reported on the proposed program. Using the recommendation of the Town Manager and Finance Director to remain within the perimeters of $420,000, CIP members Rodney Collins, Dawn Thayer, Andrew Gottlieb, Terrie Cook and Chuck Gasior voted unanimously to recommend a capital budget of $419,811 from free cash available for appropriation.
Incorporating additional funding from the Mashpee Cable Advanced Technology (MCAT) Account and the Recreation Revolving Fund Account the total FY17 CIP budget recommendation is $468,731.
Mrs. Cook indicated that committee expenditures in the capital program include the lease of Police Vehicles for a total cost of $191,500, the lease of vehicles for the Department of Public Works $222,056 and the lease of the Town Hall vehicle $6,255 used by the Conservation Department.
Included in the DPW lease program is year-one of a two-year lease $40,000 for a F550 Dump Truck. With available MCAT funding in the amount of $39,000 the VMWare Server Switch for the Police Department would be upgraded as will the Firewall for the Town Hall. Year-two of a three-year lease/purchase for the 12-passenger van for the Recreation Department $9,920 will be fully funded by the Recreation Department Revolving Fund.
Finance Committee
Minutes
February 18, 2016
NEW BUSINESS
FY17 Discussion of Town Meeting Warrant Articles:
Capital Improvement Program: (continued)
It was reported the continuation of the schools wireless program $70,000 would be funded by the Schools within the constraints of their operating budget or with the use of School Choice tuition. It was noted that School Choice funds are permissible to expend on infrastructure and technology projects. To reaffirm available funding estimated receipts from the Division of Local Services (DLS) were reviewed with respect to School Choice tuition and Chapter 70 income.
Fire Truck Pumper:
Additionally, the CIP unanimously recommended the town move forward with a bond to fund a new pumper truck for the Fire Department. Under temporary borrowing, the sum of $650,000 would be appropriated through Ambulance Receipts for the purchase of the new vehicle to include equipment and training.
Mrs. Cook indicated there were several projects that remain unfunded. In accordance with the Charter, the CIP requested the Planning & Construction Committee re-convene to recommend and prioritize the infrastructure projects. With this report, the CIP will most likely meet in the fall and potentially bond much needed projects which include the window replacement project at the Quashnet School.
Motion made by Mr. Richardson to approve the FY17 CIP budget as presented.
Motion seconded by Mrs. Cook.
VOTE: Unanimous. 6-0.
Roll Call Vote:
Mr. Avis, yes Mr. DelPonte, yes Mrs. Cook, yes
Mr. Klenert, yes Mr. Richardson, yes Mr. Pettengill, yes
Opposed, none
Finance Committee
Minutes
February 18, 2016
NEW BUSINESS
FY17 Budget Meeting with Town Manager Collins:
Town Manager Rodney Collins was in attendance to review his recommended budget for FY17 with members of the Finance Committee. The budget as presented is reflective of a 1.7% increase over last year. Town Manager Rodney Collins clarified several questions asked of the committee, most of which dealt with salary increases due to cost-of-living-adjustments and steps.
Town Manager Rodney Collins indicated he is comfortable with the level of services the budget has provided.
The next budget meeting and warrant review will be held on March 3, 2016. This information will assist with the compilation of materials associated to the annual Report of the Finance Committee for the May Town Meeting.
ADJOURNMENT
Motion made by Mr. Richardson to adjourn at 7:36 p.m.
Motion seconded by Mr. Klenert.
VOTE: Unanimous. 6-0.
Roll Call Vote:
Mr. Avis, yes Mr. DelPonte, yes Mrs. Cook, yes
Mr. Klenert, yes Mr. Richardson, yes Mr. Pettengill, yes
Opposed, none
Respectfully submitted,
Kathleen M. Soares
Finance Committee Secretary
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