COUNCIL ON AGING MINUTES
MARCH 13, 2013
Present: Irving Goldberg, Jack Jordan, Norah McCormick , Jeanne Noussee, Virginia McIntyre, Marijo Gorney, Mary Gaffney, and Lynne Waterman, Council on Aging Director
Absent: Arthur Eisenberg, Jack Dorsey
Chairman Irving Goldberg opened the meeting at 8:33 a.m.
APPROVAL OF MINUTES – February 13, 2013
Motion: Norah McCormick moved to accept the minutes of February 13, 2013, seconded by Virginia McIntyre with one correction. Vote unanimous.
No Public Comments
COMMUNICATIONS AND CORRESPONDENCE
DIRECTOR’S REPORT
Lynne Waterman distributed her Director’s reported and reviewed it with the Council members. She highlighted she participated in interviews for the substitute van driver positions (2) and the Outreach Coordinator. There were 8 candidates for the Outreach Coordinator and Darlene Perkins was selected and will start next Monday.
Lynne met with the Town Accountant to review all accounts, the operating budget, the donation account, the building/donation account, a formula grant and petty cash. She will be reviewing the budget later during the meeting.
Lynne met with Christine Foisy, Activity Coordinator, and planned and participated in some new presentations in February. One of the presentations was by Amy Davies of Mashpee TV on cable access programming and another was the presentation by the Mashpee fire department on carbon monoxide safety. Also the Activity Coordinator did a review of all our Bridge programs and she developed a one page sheet which will be given to the public. Lynne gave this sheet to each of the members for their information. Lynne also developed an activity task list to be used to outline Senior Center staff responsibilities and program presenters’ responsibilities.
Lynne and the van driver met with DPW staff to discuss the van maintenance schedule. She thanked the DPW staff for being so helpful.
Lynne also stated with the approval of the Town Manager, she ordered the lobby chairs and they will arrive in eight to twelve weeks.
She met with a reporter for the local Mashpee Bulletin newspaper, who offered to publish our activities and she updated the Council on Aging information on the town web page and updated all the notices on the Mashpee TV cable channel.
Lynne stated that there were some concerns with the building such as insulation of the sprinkler system, ceiling tile in the men’s bathroom and thanked the DPW staff for resolving these concerns.
The Volunteer Coordinator attended a planning meeting for the Live Well Mashpee event sponsored by Mashpee Schools. The event is April 13 and we have agreed to have a table highlighting our volunteer, exercise programs, etc. She also interviewed two new volunteers, and began working on the planning for the volunteer recognition luncheon in May.
The telephone calls into the center ranged from 15 to 61 per day. Many of these were due to appointments for the AARP tax volunteers. There was a discussion on whether or not the tax volunteers would have to have an additional CORI check. This will be brought to town counsel for his opinion.
Lynne noted her short term goals which were to train new Outreach Coordinator, plan three new programs for April and evaluate supply needs for social programs.
Motion: Jack Jordan moved to accept the Director’s Report, seconded by Jeanne Noussee. Vote was unanimous.
TREASURER’S REPORT
Lynne distributed the budget report. She reviewed the budget noting, salaries, training, energy and revolving accounts. She is going to simplify next year’s formula grant and limit the number of line items.
Motion: Jack Jordan moved accept the Treasurer’s Report, seconded by Mary Gaffney. Vote unanimous.
OUTREACH COORDINATOR’S REPORT
Lynne stated there is no outreach report. She is still handling these duties and working with people and working with the police and fire addressing the major concerns.
Lynne suggested adding Activity Coordinator Report to the next agenda.
VOLUNTEER COORDINATOR’S REPORT
Lynne distributed this report. Judy Genge has been working on the volunteer list which consists of 226 members. Judy and Lynne met with Chef Roland to plan the menu for the volunteer recognition which will be held on the 16th of May.
Motion: Jack Jordan moved to accept the Volunteer Coordinator’s Report. Seconded by Norah McCormick Vote Unanimous.
OLD BUSINESS
Mary asked about the renovations at the front office. Lynne said WB Mason and Kenmark will be coming in to look at the front office and receptionist area to see what improvements can be made.
NEW BUSINESS
Lynne noted that the Executive Office of Elder Affairs does Council on Aging Board training and if anyone was interested she would schedule it for them. Lynne spoke about the Conflict of Interest Training and said the members need to go through the training on line. The training deadline is April 5. Lynne will ask Human Resources to resend the email with the website.
Lynne distributed “Population Change – Older Adults” and a news article on Wheels Fall Off the Food Wagon.
Motion: Mary Gaffney moved to adjourn the meeting, seconded by Norah McCormick. Vote was unanimous. Meeting adjourned 9:25 p.m.
Respectfully Submitted,
Judy Daigneault
Recording Secretary
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